PRIVATE TUTORING AGREEMENT

DOCUMENT INFORMATION

RECITALS

WHEREAS, [TUTOR NAME] ("Tutor") is engaged in the business of providing private tutoring and educational instruction services; and

WHEREAS, [PARENT/GUARDIAN NAME] ("Parent") is the parent and/or legal guardian of [STUDENT NAME] ("Student"), a minor child; and

WHEREAS, Parent desires to engage Tutor to provide tutoring services for Student, and Tutor is willing to provide such services under the terms and conditions set forth herein;

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

SECTION 1: PARTIES AND DEFINITIONS

1.1 Parties

Tutor:
- Name: [TUTOR FULL LEGAL NAME]
- Business Name: [BUSINESS NAME IF APPLICABLE]
- Address: [STREET ADDRESS, CITY, STATE, ZIP]
- Phone: [PHONE NUMBER]
- Email: [EMAIL ADDRESS]

Parent/Guardian:
- Name: [PARENT/GUARDIAN FULL LEGAL NAME]
- Relationship to Student: [PARENT/LEGAL GUARDIAN]
- Address: [STREET ADDRESS, CITY, STATE, ZIP]
- Phone: [PHONE NUMBER]
- Email: [EMAIL ADDRESS]

Student:
- Name: [STUDENT FULL LEGAL NAME]
- Date of Birth: [MM/DD/YYYY]
- Age: [AGE]
- Grade Level: [CURRENT GRADE]
- School: [SCHOOL NAME]

1.2 Definitions

"Session" means a scheduled tutoring appointment of the duration specified herein.

"Academic Materials" means textbooks, workbooks, practice tests, worksheets, and other educational resources used during Sessions.

"Tutoring Location" means the physical or virtual location where Sessions are conducted.

"Academic Year" means the period from [START DATE] through [END DATE].

SECTION 2: SCOPE OF TUTORING SERVICES

2.1 Subject Areas

Tutor agrees to provide tutoring services in the following subject area(s):

☐ Mathematics: [SPECIFY LEVEL/COURSE]
☐ English/Language Arts: [SPECIFY LEVEL/COURSE]
☐ Science: [SPECIFY SUBJECT/COURSE]
☐ Social Studies/History: [SPECIFY SUBJECT/COURSE]
☐ Foreign Language: [SPECIFY LANGUAGE/LEVEL]
☐ Test Preparation: [SPECIFY TEST]
☐ Study Skills and Organization
☐ Homework Assistance
☐ Other: [SPECIFY]

2.2 Learning Objectives

The parties agree to work toward the following learning objectives:

1. [PRIMARY LEARNING OBJECTIVE]
2. [SECONDARY LEARNING OBJECTIVE]
3. [ADDITIONAL OBJECTIVES AS NEEDED]

2.3 Session Schedule

Regular Schedule:
- Day(s): [DAYS OF WEEK]
- Time: [START TIME] to [END TIME]
- Duration: [NUMBER] minutes per Session
- Frequency: [NUMBER] Session(s) per week

Total Sessions Contracted: [NUMBER] Sessions

2.4 Tutoring Location

Sessions shall be conducted at:

☐ Student's Home: [ADDRESS]
☐ Tutor's Office/Home: [ADDRESS]
☐ Library/Public Location: [LOCATION NAME AND ADDRESS]
☐ School (with permission): [SCHOOL NAME]
☐ Other Location: [SPECIFY]

2.5 Teaching Methods

Tutor shall employ the following instructional methods as appropriate:

☐ Direct instruction and explanation of concepts
☐ Guided practice and problem-solving
☐ Review of homework and classwork
☐ Practice tests and assessments
☐ Study skill development
☐ Multi-sensory learning techniques
☐ Technology-assisted instruction
☐ Other: [SPECIFY]

SECTION 3: TUTOR QUALIFICATIONS AND BACKGROUND

3.1 Tutor Credentials

Tutor represents and warrants the following qualifications:

Education:
- Highest Degree Earned: [DEGREE, INSTITUTION, YEAR]
- Additional Relevant Education: [CERTIFICATIONS, CONTINUING EDUCATION]

Experience:
- Years of Tutoring Experience: [NUMBER] years
- Subject Matter Expertise: [AREAS OF EXPERTISE]

Certifications (if applicable):
☐ Teaching Certificate: [STATE, SUBJECT, EXPIRATION]
☐ Subject-Specific Certification: [CERTIFICATION NAME]
☐ Other Professional Certifications: [SPECIFY]

3.2 Background Check Acknowledgment

☐ Background Check Completed: Tutor represents that they have completed a criminal background check within the past [12/24] months through [BACKGROUND CHECK PROVIDER] and that no disqualifying offenses were found.

☐ Background Check Available Upon Request: Tutor agrees to provide a copy of background check results to Parent upon written request.

☐ Sex Offender Registry: Tutor represents that they are not listed on any state or national sex offender registry.

☐ Parent Waiver: Parent acknowledges that they have chosen to waive the requirement for a background check after being informed of their right to request one.

Background Check Date: [DATE OF MOST RECENT CHECK]
Background Check Provider: [NAME OF PROVIDER]

3.3 References

Upon request, Tutor agrees to provide:
☐ Professional references from [NUMBER] previous tutoring clients
☐ Academic or employer references
☐ Character references

SECTION 4: PARENT/GUARDIAN OBLIGATIONS

4.1 Parental Consent

By signing this Agreement, Parent confirms that:

☐ Parent is the legal parent or guardian of the Student with authority to enter into this Agreement
☐ Parent consents to the tutoring services described herein
☐ Parent has provided accurate information about the Student's educational needs
☐ Parent will communicate any changes in the Student's circumstances that may affect tutoring

4.2 Parent Responsibilities

Parent agrees to:

☐ Ensure Student is present and prepared for all scheduled Sessions
☐ Provide a quiet, appropriate learning environment if Sessions occur at home
☐ Supply necessary textbooks and school materials for reference
☐ Communicate Student's assignments, tests, and school requirements
☐ Notify Tutor of any learning disabilities, IEP/504 plans, or special accommodations
☐ Provide timely feedback on Student's progress
☐ Pay all fees in accordance with Section 5

4.3 Supervision Requirements

For In-Home Sessions:

☐ Parent or responsible adult (age 18+) will be present on premises during all Sessions
☐ Parent authorizes Sessions without adult presence: [SPECIFY TERMS]

Adult Supervisor Information (if not Parent):
- Name: [NAME]
- Relationship: [RELATIONSHIP TO STUDENT]
- Phone: [PHONE NUMBER]

SECTION 5: FEES AND PAYMENT TERMS

5.1 Tutoring Rates

5.2 Payment Terms

Payment Method:
☐ Cash ☐ Check ☐ Credit/Debit Card ☐ Electronic Transfer ☐ [OTHER]

Payment Schedule:
☐ Per Session - Due at the end of each Session
☐ Weekly - Due every [DAY OF WEEK]
☐ Bi-Weekly - Due on the [1ST AND 15TH / OTHER]
☐ Monthly - Due on the [1ST / OTHER] of each month
☐ Package Prepayment - [NUMBER] Sessions for $[TOTAL AMOUNT]

Deposit Required: $[AMOUNT] due upon signing (☐ refundable ☐ non-refundable)

5.3 Late Payment

• Payments more than [7] days late will incur a late fee of $[AMOUNT] or [PERCENTAGE]% of the balance due
• Tutoring services may be suspended if payment is more than [14] days overdue
• Tutor reserves the right to terminate this Agreement for non-payment

5.4 Materials and Supplies

☐ Parent will provide all textbooks and materials
☐ Tutor will provide supplemental materials at no additional cost
☐ Supplemental materials provided by Tutor will be billed at cost plus [PERCENTAGE]%
☐ Materials fee of $[AMOUNT] per [MONTH/SEMESTER] applies

SECTION 6: SCHEDULING AND CANCELLATION POLICY

6.1 Scheduling Changes

• Schedule changes require [24/48/72] hours advance notice
• Makeup Sessions will be offered when possible, subject to Tutor availability
• Rescheduled Sessions must occur within [14/30] days of the original date

6.2 Cancellation by Parent/Student

6.3 Cancellation by Tutor

• Tutor will provide [24] hours notice when possible
• Missed Sessions due to Tutor cancellation will be rescheduled at no additional cost
• Tutor will not charge for Sessions canceled by Tutor

6.4 Inclement Weather

• Sessions may be canceled due to severe weather conditions
• Weather cancellations will be rescheduled without penalty
• Option to convert to online Session: ☐ Yes ☐ No

6.5 Illness Policy

• Do not attend Sessions if Student or Tutor is ill
• Illness cancellations with [SAME DAY] notice will not be charged
• Documentation may be requested for extended illness absences

SECTION 7: ACADEMIC PROGRESS AND COMMUNICATION

7.1 Progress Reports

Tutor agrees to provide:

☐ Verbal update after each Session
☐ Written progress report every [NUMBER] weeks
☐ End-of-term comprehensive assessment
☐ Progress reports upon request

7.2 Communication Methods

Preferred Contact Method:
☐ Email ☐ Phone ☐ Text Message ☐ [OTHER]

Response Time: Tutor will respond to communications within [24/48] hours during business days.

7.3 School Communication

☐ Parent authorizes Tutor to communicate with Student's teacher(s): [TEACHER NAMES]
☐ Parent will facilitate communication between Tutor and school as needed
☐ Tutor may attend parent-teacher conferences upon request

SECTION 8: CONFIDENTIALITY AND PRIVACY

8.1 Student Information

Tutor agrees to maintain confidentiality of:

☐ Student's academic records and grades
☐ Learning disabilities or special needs information
☐ Personal and family information
☐ Session content and Student performance
☐ All information protected under FERPA (Family Educational Rights and Privacy Act)

8.2 Permitted Disclosures

Confidential information may be disclosed:

☐ With written consent from Parent
☐ To school personnel authorized by Parent
☐ As required by law (e.g., mandatory reporting of abuse or neglect)
☐ In emergency situations affecting Student safety

8.3 Mandatory Reporting

Tutor acknowledges their obligation as a mandated reporter (where applicable by law) to report suspected child abuse or neglect to appropriate authorities.

SECTION 9: LIABILITY AND ASSUMPTION OF RISK

9.1 Limitation of Liability

Parent acknowledges and agrees that:

☐ Tutor does not guarantee specific academic outcomes, grade improvements, or test scores
☐ Academic success depends on multiple factors including Student effort, attendance, and study habits
☐ Tutor is not responsible for Student's final grades or academic standing
☐ Tutor's maximum liability shall not exceed the total fees paid under this Agreement

9.2 Assumption of Risk

Parent acknowledges that:

☐ Tutoring involves inherent risks including but not limited to: exposure to illness, travel to/from Sessions, and typical risks of educational activities
☐ Parent has voluntarily chosen to engage tutoring services with full knowledge of these risks
☐ Parent accepts responsibility for Student's conduct during Sessions

9.3 Indemnification

Parent agrees to indemnify and hold harmless Tutor from any claims, damages, or expenses arising from:

☐ Student's intentional misconduct or negligence
☐ Parent's breach of this Agreement
☐ Inaccurate information provided by Parent about Student
☐ Third-party claims related to Student's conduct

9.4 Insurance

☐ Tutor maintains professional liability insurance with coverage of $[AMOUNT]
☐ Tutor does not carry professional liability insurance (Parent acknowledges)

SECTION 10: INTELLECTUAL PROPERTY

10.1 Tutor Materials

• Custom materials, worksheets, and lesson plans created by Tutor remain Tutor's intellectual property
• Student may retain copies of materials for personal educational use only
• Materials may not be reproduced, distributed, or used commercially without Tutor's written consent

10.2 Student Work

• Student retains ownership of original work created during Sessions
• Tutor may retain samples of Student work for portfolio purposes with Parent consent

SECTION 11: TERM AND TERMINATION

11.1 Term

This Agreement shall commence on [START DATE] and continue until:

☐ [END DATE]
☐ Completion of [NUMBER] Sessions
☐ End of the current academic year
☐ Terminated by either party per Section 11.2

11.2 Termination

Termination by Either Party:
- Either party may terminate with [7/14/30] days written notice
- Prepaid fees will be refunded on a pro-rata basis, less any cancellation fees

Immediate Termination by Tutor:
Tutor may terminate immediately if:
☐ Payment is [30] or more days overdue
☐ Parent or Student engages in inappropriate or unsafe behavior
☐ Student is persistently unprepared or uncooperative
☐ Parent breaches confidentiality or other material terms

Immediate Termination by Parent:
Parent may terminate immediately if:
☐ Tutor engages in unprofessional conduct
☐ Tutor misrepresents qualifications
☐ Safety concerns arise

11.3 Effect of Termination

Upon termination:
☐ All outstanding fees become immediately due
☐ Tutor will return any materials belonging to Student
☐ Parent will return any materials belonging to Tutor
☐ Final progress report will be provided upon request

SECTION 12: DISPUTE RESOLUTION

12.1 Informal Resolution

The parties agree to attempt to resolve any disputes through good-faith discussion before pursuing formal remedies.

12.2 Mediation

If informal resolution fails, disputes shall be submitted to mediation before a mutually agreed mediator, with costs shared equally.

12.3 Governing Law

This Agreement shall be governed by the laws of [STATE], without regard to conflicts of law principles.

SECTION 13: GENERAL PROVISIONS

13.1 Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.

13.2 Amendments

This Agreement may only be amended in writing signed by both parties.

13.3 Severability

If any provision is found unenforceable, the remaining provisions shall continue in effect.

13.4 Waiver

Failure to enforce any provision does not constitute a waiver of the right to enforce it later.

13.5 Assignment

Neither party may assign this Agreement without the other's written consent.

13.6 Independent Contractor

Tutor is an independent contractor, not an employee of Parent or any school.

SECTION 14: SIGNATURES AND ACKNOWLEDGMENTS

14.1 Parent/Guardian Acknowledgment

By signing below, I acknowledge that:

☐ I have read and understand all terms of this Agreement
☐ I am the legal parent or guardian of the Student named herein
☐ I have the authority to enter into this Agreement on behalf of the Student
☐ I have received a copy of this Agreement for my records
☐ I consent to tutoring services for my child as described herein
☐ I have been informed of my right to request background check information

14.2 Tutor Acknowledgment

By signing below, I acknowledge that:

☐ I have read and understand all terms of this Agreement
☐ I will provide tutoring services as described herein
☐ The qualifications and credentials I have provided are accurate
☐ I understand my obligations regarding confidentiality and mandatory reporting

SIGNATURES

PARENT/GUARDIAN:

Signature: _________________________________

Printed Name: _________________________________

Date: _________________________________

TUTOR:

Signature: _________________________________

Printed Name: _________________________________

Date: _________________________________

EXHIBIT A: STUDENT INFORMATION FORM

Student Learning Profile:

Current Grades in Subject(s) to be Tutored: ______________________

Learning Style (if known): ☐ Visual ☐ Auditory ☐ Kinesthetic ☐ Reading/Writing

Known Learning Challenges: ______________________

IEP or 504 Plan: ☐ Yes ☐ No (If yes, please provide copy)

Accommodations Needed: ______________________

Student Interests/Motivations: ______________________

Goals for Tutoring: ______________________

EXHIBIT B: EMERGENCY CONTACT AND MEDICAL INFORMATION

Emergency Contacts:

Medical Information:

Allergies: ______________________

Medical Conditions: ______________________

Medications: ______________________

Special Instructions: ______________________

Medical Authorization:

☐ In case of emergency, I authorize Tutor to seek emergency medical treatment for Student and will be responsible for all associated costs.

Parent Initials: _______ Date: _______

This Private Tutoring Agreement template is provided for informational purposes only and does not constitute legal advice. Consult with a qualified attorney in your jurisdiction before use. Legal requirements for tutoring services, background checks, and contracts involving minors vary by state and locality.