Oklahoma Notice of Appearance

NOTICE OF APPEARANCE

State of Oklahoma — District Court

1. COURT HEADER AND CASE CAPTION

IN THE DISTRICT COURT OF [________________________________] COUNTY
STATE OF OKLAHOMA

Judicial District: [____]

[________________________________],

Plaintiff(s),

v.

[________________________________],

Defendant(s).

NOTICE OF APPEARANCE

2. PARTY INFORMATION

Appearing on behalf of:

Additional Parties Represented (if applicable):

3. ATTORNEY INFORMATION

Pursuant to 12 O.S. § 2005.2, the undersigned attorney provides the following required information:

Additional Attorneys (if applicable):

4. TYPE OF APPEARANCE

The undersigned enters an appearance as follows (select all that apply):

☐ General Appearance — Full representation on all matters in this action pursuant to 12 O.S. §§ 2005 and 2005.2

☐ Initial Appearance — First appearance on behalf of the party; no prior pleading or paper has been filed by this counsel

☐ Substitution of Counsel — Replacing prior counsel of record [________________________________] (OBA No. [________])

☐ Additional Counsel — Appearing as co-counsel alongside current counsel of record [________________________________]

☐ Limited Appearance — Appearance limited to the following matters only (see Section 8):

[________________________________]

☐ Special Appearance — Appearing solely to contest jurisdiction or for the following limited purpose:

[________________________________]

☐ Pro Hac Vice Appearance — Out-of-state counsel appearing pursuant to 5 O.S. App. 1, Art. 2, § 5 (see Section 7)

☐ Guardian Ad Litem / Court-Appointed Counsel — Appointed by order dated [__/__/____]

5. APPEARANCE STATEMENT

COMES NOW [________________________________], OBA No. [________________________________], of [________________________________], and pursuant to 12 O.S. §§ 2005, 2005.2, and 2011, hereby enters an appearance on behalf of [________________________________], [________________________________] (party description) in the above-captioned matter.

All further pleadings, motions, orders, notices, and other papers in this action should be served upon the undersigned at the address set forth in Section 3 above, in accordance with 12 O.S. § 2005(B).

6. CONSENT TO ELECTRONIC SERVICE

Pursuant to Oklahoma Supreme Court Rule 31 and applicable Administrative Orders governing electronic filing through the OSCN/Oklahoma Courts E-Filing System:

☐ The undersigned CONSENTS to electronic service via the OSCN E-Filing System (formerly OklaFile) for all documents in this matter.

☐ The undersigned DOES NOT CONSENT to electronic service and requests service by conventional means pursuant to 12 O.S. § 2005(B).

E-Service Email Address(es):

E-Filing Acknowledgments:

☐ The undersigned acknowledges that e-filing is mandatory in [________________________________] County pursuant to applicable Administrative Orders.

☐ The undersigned has registered with the OSCN E-Filing System and has a valid e-filing account.

☐ The undersigned understands that electronic service through the OSCN E-Filing System constitutes valid service under 12 O.S. § 2005(B) and Oklahoma Supreme Court Rule 31.

Oklahoma E-Filing Notes:

• As of the effective date of this template, Oklahoma requires mandatory e-filing in all 77 counties for civil cases.
• The OSCN E-Filing System is the exclusive portal for electronic filing in Oklahoma district courts.
• E-filed documents must be in PDF format and comply with document size limitations.
• Filing fees may be paid electronically through the e-filing portal.

7. PRO HAC VICE ADMISSION (Out-of-State Counsel)

Complete this section only if the appearing attorney is not a member of the Oklahoma Bar Association.

Pursuant to 5 O.S. App. 1, Art. 2, § 5 (Rules Creating and Controlling the Oklahoma Bar Association), the undersigned out-of-state attorney requests permission to appear pro hac vice in this matter.

Out-of-State Attorney Information:

Disciplinary History:

☐ The applicant has never been the subject of disciplinary action in any jurisdiction.

☐ The applicant discloses the following disciplinary history:

[________________________________]

Required Oklahoma Associate Counsel:

All out-of-state attorneys must associate with a member of the Oklahoma Bar Association. The designated local associate counsel is:

Pro Hac Vice Requirements Checklist:

☐ Sworn affidavit of out-of-state attorney attached per 12 O.S. § 2005.2(B)

☐ Entry of appearance of Oklahoma associate counsel filed concurrently

☐ Certificate of good standing from home state bar attached

☐ Pro hac vice fee of $[________] paid (verify current fee with OBA)

☐ Out-of-state attorney has not appeared pro hac vice in Oklahoma more than five (5) times in the preceding twelve (12) months

☐ Motion for admission pro hac vice filed concurrently or previously granted (Order dated [__/__/____])

8. LIMITED SCOPE REPRESENTATION

Complete this section only if a limited appearance is being entered.

Pursuant to Oklahoma Rules of Professional Conduct Rule 1.2(c) and applicable court rules, the undersigned enters a limited scope appearance as follows:

Scope of Representation:

☐ Specific motion or hearing: [________________________________]

☐ Discovery phase only

☐ Trial only

☐ Mediation/Settlement conference only

☐ Appeal only

☐ Other limited purpose: [________________________________]

Scheduled Event Date (if applicable): [__/__/____]

Duration of Limited Appearance:

☐ Terminates automatically upon conclusion of the specified matter or event

☐ Terminates on [__/__/____]

☐ Terminates upon further order of the Court

Client Acknowledgment:

☐ The client has provided informed written consent to limited scope representation.

☐ A copy of the written agreement defining the scope of limited representation is maintained in counsel's file.

Notice Requirements Upon Termination:

The undersigned will file a Notice of Completion of Limited Scope Representation and serve all parties upon the conclusion of the limited engagement, or will file a motion to withdraw pursuant to 12 O.S. § 2005.2(C) if withdrawal is sought prior to completion.

9. CERTIFICATE OF SERVICE

I, [________________________________], certify that on [__/__/____], a true and correct copy of this Notice of Appearance was served upon the following parties or counsel of record by the method(s) indicated, in compliance with 12 O.S. § 2005(B):

10. SIGNATURE BLOCK

Dated: [__/__/____]

Respectfully submitted,

[________________________________]
(Law Firm Name)

By: ______________________________________

[________________________________]
OBA No. [________________________________]
[________________________________] (Street Address)
[________________________________], Oklahoma [__________]
Telephone: [________________________________]
Facsimile: [________________________________]
Email: [________________________________]
Attorney for [________________________________]

11. E-FILING INSTRUCTIONS FOR OKLAHOMA DISTRICT COURTS

Filing Through OSCN E-Filing System

Step 1: Access the System

• Navigate to the OSCN E-Filing portal at efile.oscn.net
• Log in with your registered OSCN e-filing credentials

Step 2: Select the Court and Case

• Select the appropriate county district court from the dropdown
• Enter the case number to locate the existing case
• If filing in a new case, select "New Case" and follow intake prompts

Step 3: Prepare the Document

• Save this Notice of Appearance as a PDF document
• Ensure all fields are completed and the document is signed
• File size must not exceed the system maximum (typically 10 MB per document)
• Ensure the PDF is text-searchable

Step 4: Upload and Categorize

• Select "Notice of Appearance" or "Entry of Appearance" as the filing type
• Upload the PDF document
• Attach any required supporting documents (e.g., pro hac vice affidavit, certificate of good standing)

Step 5: Service

• Designate service recipients through the e-filing system
• Parties registered for e-service will receive automatic notification
• For parties not registered for e-service, arrange conventional service and note the method in the Certificate of Service

Step 6: Payment and Submission

• Pay any applicable filing fees electronically
• Review the filing summary before final submission
• Print or save the filing confirmation receipt

Filing Fee Information

• Verify current appearance fees with the county clerk
• Some counties may charge additional technology surcharges for e-filing
• Fee waivers may be available upon application to the court

12. PRACTITIONER NOTES — OKLAHOMA

Statutory Framework

• 12 O.S. § 2005.2(A) requires every party to file an entry of appearance when no other pleading has been previously filed by that counsel, including the attorney's name, signature, party represented, mailing address, telephone, fax, OBA number, and firm name.
• 12 O.S. § 2005.2(B) requires out-of-state counsel to comply with 5 O.S. App. 1, Art. 2, § 5, including filing a sworn affidavit and associating local Oklahoma counsel.
• 12 O.S. § 2005.2(C) governs withdrawal: an attorney may withdraw by filing a notice and serving the client and all parties if another attorney simultaneously enters an appearance; otherwise, leave of court is required.

Judicial Districts and County Considerations

• Oklahoma has 26 judicial districts covering all 77 counties.
• Each judicial district may have supplemental local rules governing appearance practices.
• Tulsa County (14th Judicial District) and Oklahoma County (7th Judicial District) have the highest case volumes and may have additional administrative orders regarding e-filing and appearances.

Key Practice Points

1. Mandatory E-Filing: E-filing is mandatory in all Oklahoma district courts for civil cases. Paper filings are generally not accepted absent a court order or recognized exemption.

2. Address of Record: The address provided in the entry of appearance becomes the address of record under 12 O.S. § 2005.2(D). Failure to update this address may result in missed service.

3. Simultaneous Filing: The entry of appearance must be filed no later than the first filing of any pleading or paper in the case by that counsel (12 O.S. § 2005.2(A)).

4. Withdrawal Requirements: Counsel cannot withdraw without leave of court unless substitute counsel simultaneously enters an appearance. The withdrawing attorney must serve the client by certified mail with notice of withdrawal per 12 O.S. § 2005.2(C).

5. Pro Hac Vice Limitations: Out-of-state attorneys must always associate local Oklahoma counsel. The OBA may limit the number of pro hac vice appearances per attorney per year.

6. District Court Rule 4: Withdrawal of counsel in Oklahoma district courts is also governed by District Court Rule 4, which requires advance notice to the client and opposing counsel.

7. Appearance Fees: Some counties charge a separate appearance fee or technology surcharge. Confirm the current fee schedule with the county clerk before filing.

8. Service Lists: Maintain an accurate service list from the time of your first appearance. Oklahoma courts require service on all parties of record for every subsequent filing.

Common Errors to Avoid

• Filing the entry of appearance without including all information required by 12 O.S. § 2005.2(A) (name, signature, party represented, address, phone, fax, OBA number, firm)
• Failing to associate local counsel when appearing pro hac vice
• Neglecting to update the address of record when office location changes
• Attempting to withdraw without court leave when no substitute counsel has entered an appearance

This template is provided by ezel.ai for informational purposes only. It does not constitute legal advice. All filings must be reviewed and approved by a licensed Oklahoma attorney before submission to any court. Verify all statutory citations and local court rules before use, as rules and fees may change.