Kansas Move-In Condition Inventory and Move-Out Comparison
KANSAS MOVE-IN CONDITION INVENTORY AND MOVE-OUT COMPARISON
This version has the joint initial inventory and a separate optional move-out comparison. For a shorter form limited to the statutory initial inventory, use the related Kansas Joint Move-In Inventory.
Before use: The landlord or designated representative and tenant should jointly inventory the premises within five days of the initial date of occupancy or upon delivery of possession. Complete a written condition record covering the premises and any supplied furnishings or appliances. Sign duplicate copies and give one to the tenant. K.S.A. § 58-2548. The move-out section is an optional comparison, not the statutory initial inventory or a deposit accounting.
1. Premises and inspection
Property address: [STREET, UNIT, CITY, KANSAS ZIP]
Landlord: [LEGAL NAME] Designated representative, if any: [NAME AND CAPACITY]
Tenant(s): [FULL NAMES]
Initial occupancy date: [__/__/____] Date possession delivered: [__/__/____]
Joint move-in inspection date and time: [__/__/____] [TIME]
Persons present: [NAMES AND CAPACITIES]
2. Move-in condition record
Describe the condition of each area and supplied item at the joint inspection. Record existing damage, missing items, and cleaning concerns. Identify attached dated photographs or supplemental pages in the last column. Write “none” if there is nothing to record.
| Area or item | Condition at move-in; existing damage or missing item | Photo or page ID |
|---|---|---|
| Entry, doors, locks, and keys | [DETAILS] | [ID / NONE] |
| Living areas, walls, ceilings, and floors | [DETAILS] | [ID / NONE] |
| Kitchen, fixtures, and supplied appliances | [DETAILS] | [ID / NONE] |
| Bathrooms and plumbing fixtures | [DETAILS] | [ID / NONE] |
| Bedrooms, closets, and storage | [DETAILS] | [ID / NONE] |
| Heating, cooling, electrical, and lighting | [DETAILS] | [ID / NONE] |
| Windows, screens, and coverings | [DETAILS] | [ID / NONE] |
| Garage, parking, grounds, and exterior | [DETAILS] | [ID / NONE] |
| Supplied furniture: [LIST ITEMS] | [DETAILS] | [ID / NONE] |
| Other: [ITEM] | [DETAILS] | [ID / NONE] |
Supplied furnishings and appliances not listed above: [ITEMS AND CONDITION / NONE]
Additional condition notes and attached pages: [DETAILS; PAGE IDS / NONE]
3. Duplicate inventory copies and signatures
We jointly completed the move-in inventory recorded above and in the identified attachments. We sign duplicate copies as a record that the inventory was completed. A signature does not prevent either party from noting a specific disagreement below.
Tenant's specific disagreement or additional observation: [DETAILS / NONE]
Landlord's or representative's specific disagreement or additional observation: [DETAILS / NONE]
Landlord or designated representative signature: [SIGNATURE] Date: [__/__/____]
Printed name and capacity: [NAME AND ROLE]
Tenant signature: [SIGNATURE] Date: [__/__/____]
Printed name: [NAME]
Additional tenant signature: [SIGNATURE / NOT APPLICABLE] Date: [__/__/____]
Duplicate signed copy given to tenant on: [__/__/____] Method: [HAND DELIVERY / OTHER]
Copy received by tenant: [TENANT INITIALS AND DATE / DELIVERY RECORD]
4. Optional move-out comparison
This later record compares observed conditions with the signed move-in inventory. It does not decide responsibility for damage or replace any separate security-deposit accounting.
Move-out inspection date and time: [__/__/____] [TIME]
Persons present: [NAMES AND CAPACITIES]
| Area or item | Condition observed at move-out | Related move-in entry or photo | Observation or disagreement |
|---|---|---|---|
| Entry, doors, locks, and keys | [DETAILS] | [ID] | [DETAILS] |
| Living areas and floors | [DETAILS] | [ID] | [DETAILS] |
| Kitchen, fixtures, and appliances | [DETAILS] | [ID] | [DETAILS] |
| Bathrooms and plumbing | [DETAILS] | [ID] | [DETAILS] |
| Bedrooms and closets | [DETAILS] | [ID] | [DETAILS] |
| Heating, cooling, and electrical | [DETAILS] | [ID] | [DETAILS] |
| Windows, screens, and coverings | [DETAILS] | [ID] | [DETAILS] |
| Garage, grounds, and exterior | [DETAILS] | [ID] | [DETAILS] |
| Supplied furniture and other items | [DETAILS] | [ID] | [DETAILS] |
Keys and access devices returned: [LIST AND DATE / NOT YET]
Additional observations or attachments: [DETAILS; PAGE IDS / NONE]
Landlord or representative signature: [SIGNATURE / NOT SIGNED] Date: [__/__/____]
Tenant signature: [SIGNATURE / NOT SIGNED] Date: [__/__/____]
Official source
- Kansas Revisor of Statutes, K.S.A. § 58-2548.
About this template
- Last updated
- November 7, 2026
- Citations checked
- November 7, 2026
- Jurisdiction
- Kansas
- Category
- Real Estate
Legal authority
- K.S.A. § 58-2548 (joint initial inventory, signed duplicate copies, tenant copy)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on November 7, 2026.
K.S.A. § 58-2548 (checked October 28, 2026): "Within five (5) days of the initial date of occupancy or upon delivery of possession, the landlord, or such landlord's designated representative, and the tenant shall jointly inventory the premises."
K.S.A. § 58-2548 (checked October 28, 2026): "A written record detailing the condition of the premises and any furnishings or appliances provided shall be completed."
K.S.A. § 58-2548 (checked October 28, 2026): "Duplicate copies of the record shall be signed by the landlord and the tenant as an indication the inventory was completed. The tenant shall be given a copy of the inventory."
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