Mechanics Lien Filing Package — Pennsylvania

Pennsylvania Mechanics' Lien Filing Package

Use Part A for a subcontractor's formal notice before filing. File Part B with the Prothonotary. After filing, serve Part C on the owner and file Part D as proof of service. Complete the calendar below using actual dates. A separate State Construction Notices Directory filing may also be required; this package does not file it.

Filing calendar

Work completed: [DATE]
Six-month claim-filing deadline under 49 P.S. § 1502(a)(1): [DATE]
For subcontractor, formal notice given: [DATE]
Earliest ordinary claim filing after 30-day notice under § 1501(b.1): [DATE]
Claim actually filed: [DATE]
One-month deadline to serve owner with notice of filing under § 1502(a)(2): [DATE]
Owner actually served: [DATE]
20-day deadline to file affidavit or acceptance of service after service under § 1502(a)(2): [DATE]
Two-year deadline to commence action to obtain judgment under § 1701(b), unless extended in writing by owner: [DATE]

If a Notice of Commencement was filed and posted for a searchable project, a subcontractor must separately check the Notice of Furnishing requirement in 49 P.S. § 1501.3(b), including its 45-day period after first job-site furnishing. Directory Notice of Furnishing number and date: [NUMBER AND DATE / NOT APPLICABLE / REVIEW NEEDED]. A directory filing does not replace Part A's formal notice.

Part A — Subcontractor's formal notice of intention to file

Date: [MONTH DAY, YEAR]

To owner or agent: [FULL NAME AND MAILING ADDRESS]

From claimant: [FULL LEGAL NAME AND MAILING ADDRESS]

Property: [STREET ADDRESS, MUNICIPALITY, COUNTY, PARCEL NUMBER]

Dear [OWNER NAME]:

Under 49 P.S. § 1501, I give formal written notice of my intention to file a mechanics' lien claim against the property described below. This notice precedes the proposed filing by at least 30 days. It does not itself file a claim.

1. Claimant: [FULL LEGAL NAME].

2. Person with whom claimant contracted: [FULL LEGAL NAME].

3. Amount claimed due: $[AMOUNT].

4. General nature and character of labor or materials furnished: [DESCRIPTION].

5. Date claimant completed the work for this claim: [MONTH DAY, YEAR].

6. Property claimed to be subject to the lien: [BRIEF DESCRIPTION SUFFICIENT TO IDENTIFY IT, INCLUDING COUNTY AND PARCEL NUMBER].

Please direct payment or a written response to [NAME, ADDRESS, EMAIL, PHONE].

Claimant signature: ______________________________ Date: [__/__/____]

Printed name and capacity: [NAME AND TITLE]

Service method and date under § 1501(d): [FIRST-CLASS / REGISTERED / CERTIFIED MAIL TO OWNER OR AGENT; ADULT SERVICE AS A WRIT OF SUMMONS; OR, ONLY IF THOSE METHODS CANNOT BE MADE, POSTING ON A CONSPICUOUS PUBLIC PART OF THE IMPROVEMENT]. Details and proof retained: [ADDRESS, SERVER, TRACKING, OR POSTING FACTS].

Part B — Mechanics' lien claim

In the Court of Common Pleas of [COUNTY] County, Pennsylvania

Claimant: [FULL LEGAL NAME]

Owner or reputed owner: [FULL LEGAL NAME]

Property: [STREET ADDRESS AND PARCEL NUMBER]

Mechanics' Lien Claim

Claimant states the following under 49 P.S. § 1503:

1. Claimant's name and role, § 1503(1): [FULL LEGAL NAME AND ADDRESS]. Claimant files as ☐ contractor ☐ subcontractor.

2. Owner or reputed owner, § 1503(2): [FULL LEGAL NAME AND ADDRESS].

3. Date claimant completed the work, § 1503(3): [MONTH DAY, YEAR]. Last required labor or materials: [DETAILS].

4. Subcontractor details, § 1503(4), if applicable: Claimant contracted with [FULL LEGAL NAME]. Any required preliminary notice was given on [DATE / NOT REQUIRED / EXPLAIN]. Formal notice of intention to file was given to owner on [DATE], by [METHOD], at least 30 days before filing [OR DESCRIBE AN APPLICABLE RULE-TO-FILE EXCEPTION].

5. Contractor with agreed-sum contract, § 1503(5), if applicable: The contract or contracts are [IDENTIFY DATES, PARTIES, AND AGREED SUM]. General kind and character of labor or materials furnished: [DESCRIPTION].

6. All other claims, § 1503(6): The detailed labor and materials furnished and the price for each are stated here or in attached Schedule 1: [ITEM, DATE, QUANTITY, PRICE FOR EACH ITEM].

7. Amount claimed due, § 1503(7): $[AMOUNT]. Calculation and payments or credits: [DETAILS].

8. Improvement and property, § 1503(8): [DESCRIPTION REASONABLY NECESSARY TO IDENTIFY THE IMPROVEMENT AND PROPERTY; COUNTY, ADDRESS, PARCEL, AND LEGAL DESCRIPTION IF AVAILABLE]. Attach Exhibit A for the complete description if used.

Claimant requests that this mechanics' lien claim be filed and indexed against the identified owner and property in the amount stated above, subject to the Mechanics' Lien Law of 1963.

Claimant or authorized representative signature: ______________________________

Printed name and capacity: [NAME AND TITLE]

Date signed: [MONTH DAY, YEAR]

I verify that the statements above and in the attached schedule are true to the best of my knowledge, information, and belief.

Verifier signature: ______________________________ Date: [__/__/____]

Prothonotary filing information: Court [COUNTY]; term [TERM]; number [NUMBER]; date filed [DATE].

Schedule 1 — Itemized work and prices, if § 1503(6) applies

[INSERT ONE LINE PER ITEM OR ATTACH A SIGNED ITEMIZATION.]

Exhibit A — Property description, if used

[ATTACH FULL LEGAL DESCRIPTION OR WRITE “NOT USED”.]

Part C — Notice of filing served on owner

Date: [MONTH DAY, YEAR]

To: [OWNER'S FULL NAME AND ADDRESS]

From: [CLAIMANT'S FULL NAME AND ADDRESS]

You are notified that [CLAIMANT] filed a mechanics' lien claim concerning [PROPERTY] in the Court of Common Pleas of [COUNTY] County, term [TERM], number [NUMBER], on [FILING DATE], in the amount of $[AMOUNT]. A copy of the filed claim is attached. This notice is given under 49 P.S. § 1502(a)(2).

Claimant or representative signature: ______________________________

Printed name and capacity: [NAME AND TITLE]

Part D — Affidavit of service of Part C

Court of Common Pleas of [COUNTY] County, term [TERM], number [NUMBER]

I, [ADULT SERVER'S NAME], state that I served the written notice of filing in Part C on [OWNER OR OWNER'S AGENT] on [MONTH DAY, YEAR], at [TIME AND LOCATION], by:

☐ Adult service in the manner of a writ of summons in assumpsit. Describe recipient and manner: [DETAILS].

☐ Posting on a conspicuous public part of the improvement because service in that manner could not be made. Describe attempts, posting location, and date: [DETAILS].

This statement sets out the date and manner of service for filing within 20 days after service under 49 P.S. § 1502(a)(2). Supporting proof: [DESCRIBE / ATTACH].

Server signature: ______________________________ Date: [__/__/____]

Printed name and address: [NAME AND ADDRESS]

Jurat: Subscribed and sworn to before me on [MONTH DAY, YEAR] by [SERVER NAME].

Notarial officer signature: ______________________________

Printed name and title: [NAME AND TITLE]

Commission expiration and seal: [DATE AND SEAL]

Owner's signed acceptance of service may be filed instead of this affidavit if obtained: [ATTACH / NOT OBTAINED].

Final filing check

Confirm the court's current local caption, verification, service, affidavit, fee, and filing requirements. Retain filed copies and proof of each date. The action to obtain judgment on the claim is a separate step subject to 49 P.S. § 1701(b).