Entertainment Appearance Agreement

ENTERTAINMENT APPEARANCE AGREEMENT

0. LEGAL, TALENT, AND PRODUCTION OVERLAY

This Entertainment Appearance Agreement ("Agreement") is entered into as of [__/__/____] ("Effective Date"), by and between:

TALENT/PERFORMER:
Name: [________________________________]
Professional Name: [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Phone: [________________________________]
Email: [________________________________]

(hereinafter "Talent")

AND

ENGAGER:
Name/Company: [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Contact Person: [________________________________]
Phone: [________________________________]
Email: [________________________________]

(hereinafter "Engager")

1. ENGAGEMENT

1.1 Appointment

Engager hereby engages Talent to make a personal appearance at the Event described below, and Talent hereby accepts such engagement, subject to the terms and conditions of this Agreement.

1.2 Event Details

Event Name: [________________________________]

Event Type:
☐ Corporate event
☐ Private party
☐ Charity/fundraiser
☐ Trade show/convention
☐ Public festival
☐ Award ceremony
☐ Product launch
☐ Grand opening
☐ Meet and greet
☐ Other: [________________________________]

Event Date(s): [__/__/____]

Event Time:

• Arrival Time: [____:____] ☐ AM ☐ PM
• Appearance Start: [____:____] ☐ AM ☐ PM
• Appearance End: [____:____] ☐ AM ☐ PM
• Departure Time: [____:____] ☐ AM ☐ PM

Total Appearance Duration: [____] hours [____] minutes

Event Location:
Venue Name: [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Room/Area: [________________________________]

Expected Attendance: [________________________________]

2. TALENT SERVICES

2.1 Services to be Provided

Talent agrees to provide the following services during the appearance:

☐ Meet and greet with guests
☐ Photo opportunities with guests
☐ Autograph signing
☐ Speech/remarks (approximately [____] minutes)
☐ Panel discussion/Q&A session
☐ Red carpet/media availability
☐ Social media posts (content, platform, timing, approval, archive, and required disclosure): [________________________________]
☐ Product demonstration/endorsement, subject to the approved script, substantiation, and required disclosure: [________________________________]
☐ Musical performance (specify): [________________________________]
☐ Hosting/emcee duties
☐ Award presentation
☐ Other: [________________________________]

2.2 Appearance Requirements

Wardrobe/Attire:
☐ Talent's choice (appropriate for event type)
☐ Specific dress code: [________________________________]
☐ Costume/uniform provided by Engager
☐ Branded apparel provided by Engager (must be approved by Talent)

Props/Equipment:
☐ Engager provides all necessary equipment
☐ Talent provides: [________________________________]
☐ Specific requirements: [________________________________]

2.3 Services Excluded

Talent is NOT required to:

☐ Provide any services not specifically listed in Section 2.1
☐ Appear in photographs with competing brand products
☐ Make statements not pre-approved
☐ Stay beyond the agreed appearance time
☐ Engage in any activity that may damage Talent's reputation
☐ Other: [________________________________]

3. COMPENSATION

3.1 Appearance Fee

Engager agrees to pay Talent the following:

Base Appearance Fee: $[________________________________]

Payment Terms:
☐ 100% due upon signing this Agreement
☐ 50% ($[________]) due upon signing; 50% ($[________]) due [____] days before Event
☐ 100% due [____] days before Event
☐ 100% due within [____] days after Event
☐ Other schedule: [________________________________]

3.2 Additional Compensation

Overtime Rate: $[________________________________] per hour (for time exceeding agreed duration)

Bonus Compensation:
☐ $[________] for social media posts
☐ $[________] for extended autograph session
☐ $[________] for additional performance
☐ Other: [________________________________]

3.3 Payment Method

Payment shall be made by:

☐ Check payable to: [________________________________]
☐ Wire transfer to account designated by Talent
☐ ACH/direct deposit
☐ Cash (amount not to exceed $[________])

3.4 Non-Refundable Deposit

☐ A deposit of $[________________________________] is due on [DATE], credited against the Appearance Fee. Any non-refundable portion, cancellation charge, or liquidated amount applies only as completed below after governing-law and union/guild review: [________________________________].

4. TRAVEL AND ACCOMMODATIONS

4.1 Travel Arrangements

Engager shall provide/reimburse the following:

Air Transportation:
☐ Not required (local engagement)
☐ First class airfare for Talent plus [____] companion(s)/assistant(s)
☐ Business class airfare for Talent plus [____] companion(s)/assistant(s)
☐ Coach class airfare (with advance approval of flight times)
☐ Private aircraft arranged by Engager
☐ Reimbursement up to $[________________________________]

Ground Transportation:
☐ Engager provides luxury car/SUV and driver
☐ Engager provides standard vehicle and driver
☐ Reimbursement for rental car/rideshare up to $[________________________________]
☐ Mileage reimbursement at $[____] per mile

4.2 Accommodations

☐ Not required (same-day engagement)
☐ Hotel accommodations required for [____] night(s)

Hotel Requirements:
☐ Four-star or better hotel
☐ Suite or premium room
☐ Specific hotel: [________________________________]
☐ Reimbursement up to $[________________________________] per night

Number of Rooms: [____]

4.3 Per Diem/Meals

☐ Per diem of $[________________________________] per day
☐ Engager provides all meals during Event
☐ Reimbursement for reasonable meal expenses up to $[________] per day
☐ Specific dietary requirements: [________________________________]

4.4 Hospitality Rider

☐ See attached Rider (Exhibit A) for additional hospitality requirements
☐ No additional hospitality requirements

5. NAME, IMAGE, AND LIKENESS

5.1 Grant of Rights

Subject to Talent's verified authority, third-party rights, the overlay, and any union/guild or sponsor restrictions, Talent grants only the checked rights below for the stated media, territory, term, purpose, editing limits, and approval process.

Territory: [________________________________]

Media / platforms: [________________________________]

Editing, synthetic media, AI, voice, avatar, and reuse restrictions: [________________________________]

Pre-Event Promotion:
☐ Press releases announcing Talent's appearance
☐ Event promotional materials (flyers, posters, banners)
☐ Website and social media promotion
☐ Email marketing
☐ Paid advertising (specify media): [________________________________]

Duration of promotional use: From [__/__/____] until [____] days after Event

Event Documentation:
☐ Photography during the Event
☐ Video recording of the Event
☐ Live streaming of the Event
☐ Audio recording

Post-Event Use:
☐ Internal corporate use only (not for public distribution)
☐ Post-event publicity and social media
☐ Archival purposes
☐ No post-event use permitted without separate agreement

5.2 Approval Rights

☐ Talent approval required for all uses of name, image, and likeness
☐ Talent approval required only for paid advertising
☐ No approval required for uses described in Section 5.1

5.3 Restrictions

Engager shall NOT:

a) Use Talent's name, image, or likeness in any manner that implies endorsement of any product or service without separate written agreement
b) Alter or edit photographs/videos of Talent in a manner that misrepresents Talent
c) Use Talent's likeness beyond the scope and duration specified herein
d) Sell or license photographs/videos featuring Talent to third parties

5.4 Third-Party Media

☐ Media/press access permitted with Talent's advance approval
☐ No media/press access without Talent's express consent
☐ Media/press access permitted during designated times: [________________________________]

6. CANCELLATION AND POSTPONEMENT

6.1 Cancellation by Engager

If Engager cancels the Event:

More than [____] days before Event:
☐ Engager forfeits deposit only
☐ Engager owes [____]% of Appearance Fee

Within [____] days before Event:
☐ Engager owes 50% of Appearance Fee
☐ Engager owes 100% of Appearance Fee

Within [____] hours before Event:
☐ Engager owes 100% of Appearance Fee plus documented travel expenses

6.2 Cancellation by Talent

If Talent cancels the Event:

More than [____] days before Event:
☐ Deposit returned; no further obligation
☐ Talent responsible for Engager's non-refundable expenses up to $[________]

Within [____] days before Event:
☐ Talent shall return all amounts paid by Engager
☐ Talent shall also reimburse Engager's documented, non-refundable Event expenses up to $[________]

6.3 Postponement

If the Event is postponed:

a) Talent shall make reasonable efforts to accommodate a rescheduled date within [____] days of the original date
b) If Talent cannot accommodate the rescheduled date, cancellation provisions apply
c) No additional fee for rescheduling if within [____] months of original date

6.4 Force Majeure

Select the agreed allocation for an event prevented by circumstances beyond the affected party's reasonable control, including the listed examples:

• Natural disasters
• Pandemic or public health emergency
• Government action or travel restrictions
• Severe weather
• War or terrorism
• Talent's illness or injury (with medical documentation)
• Death in Talent's immediate family

Notice, mitigation, rescheduling, fee, deposit, travel-cost, insurance-proceeds, and termination allocation: [________________________________]

7. CONDUCT AND RESTRICTIONS

7.1 Talent Conduct

Talent agrees to:

a) Arrive on time and prepared for the appearance
b) Conduct themselves professionally throughout the Event
c) Refrain from making disparaging remarks about Engager or Event sponsors
d) Not appear intoxicated or under the influence of controlled substances

7.2 Engager's Obligations

Engager agrees to:

a) Provide a safe and professional environment
b) Ensure adequate security for Talent
c) Not require Talent to engage in any illegal or dangerous activities
d) Respect Talent's boundaries regarding personal interaction with guests
e) Provide a private area for Talent to use before/during the Event

7.3 Security

☐ Engager shall provide dedicated security personnel for Talent
☐ Talent may bring personal security (number: [____]) at Talent's expense
☐ Talent may bring personal security at Engager's expense
☐ Security not required

7.4 Prohibited Activities

The following activities are prohibited during the appearance:

☐ Alcohol consumption by Talent
☐ Guests requesting autographs on inappropriate items
☐ Physical contact beyond handshakes/appropriate photographs
☐ Recording by guests (except designated areas)
☐ Other: [________________________________]

8. EXCLUSIVITY

8.1 Exclusivity Period

☐ No exclusivity requirements

☐ Talent agrees not to make public appearances for competing events in [________________________________] (geographic area) within [____] days before or [____] days after the Event.

8.2 Competing Events

Competing events are defined as:
[________________________________]

9. REPRESENTATIONS AND WARRANTIES

9.1 Talent Represents and Warrants:

a) Talent has the right to enter into this Agreement
b) Talent is not bound by any conflicting engagement for the Event date
c) Talent will appear as agreed unless prevented by circumstances in Section 6.4

9.2 Engager Represents and Warrants:

a) Engager has the authority to enter into this Agreement
b) Engager has the resources to fulfill all payment and logistical obligations
c) The Event will comply with all applicable laws and regulations
d) Engager has obtained all necessary permits and licenses for the Event

10. INDEMNIFICATION

No indemnity applies unless counsel completes this section after reviewing fault allocation, defense control, insurance, union/guild terms, public policy, and the selected law.

10.1 Engager's Indemnification

☐ Engager shall indemnify, defend, and hold harmless Talent on the following completed terms:

a) The Event itself or activities thereat
b) Engager's breach of this Agreement
c) Engager's negligence or willful misconduct
d) Third-party claims arising from the Event

10.2 Talent's Indemnification

☐ Talent shall indemnify, defend, and hold harmless Engager on the following completed terms:

a) Talent's gross negligence or willful misconduct
b) Talent's breach of this Agreement
c) Claims that Talent did not have the right to grant the licenses herein

11. CONFIDENTIALITY

11.1 Confidential Information

Both parties agree to keep confidential:

a) The financial terms of this Agreement
b) Any non-public information about the Event or other party
c) Personal information of Talent

This contractual duty does not restrict disclosures required by law, court or agency process, tax or accounting duties, union/guild obligations, insurers, professional advisers, or safety reporting. Complete any additional permitted disclosures and duration: [________________________________].

11.2 Publicity

☐ Neither party shall issue press releases without the other's approval
☐ Engager may issue press releases with Talent's prior approval
☐ Engager may announce Talent's participation without prior approval

12. INSURANCE

12.1 Engager's Insurance

Engager shall maintain:

☐ Commercial general liability insurance with minimum limits of $[________________________________] per occurrence
☐ Event cancellation insurance
☐ Talent shall be named as an additional insured on applicable policies

12.2 Proof of Insurance

Engager shall provide certificates of insurance upon Talent's request.

13. GENERAL PROVISIONS

13.1 Governing Law

This Agreement shall be governed by the laws of the State of [________________________________].

13.2 Dispute Resolution

Select one only after jurisdiction, venue, union/guild, consumer, employment, arbitration, and enforceability review. No option applies merely because it is checked without the required terms and assent.

☐ Binding arbitration: [ADMINISTRATOR, RULES, SEAT, SCOPE, COSTS, REMEDIES, DISCOVERY, AND COURT-RELIEF TERMS]
☐ Mediation, followed by litigation if unsuccessful
☐ Litigation in courts of [________________________________]

Talent initials: [____] Engager initials: [____]

13.3 Entire Agreement

This Agreement, including any exhibits and riders, constitutes the entire agreement between the parties.

13.4 Amendments

This Agreement may not be amended except by written instrument signed by both parties.

13.5 Assignment

Neither party may assign this Agreement without the other's prior written consent.

13.6 Notices

All notices shall be in writing and sent to the addresses above.

13.7 Severability

If a provision is held invalid or unenforceable, the remaining provisions continue only to the extent permitted by the selected law. Modification by a court or arbitrator is permitted only if that law authorizes it.

13.8 Counterparts

Approved counterpart and electronic-signature method, after applicable-law, union/guild, guardian, and organizational-policy review: [________________________________].

SIGNATURES

TALENT:

Signature: ________________________________
Printed Name: [________________________________]
Date: [__/__/____]

TALENT REPRESENTATIVE (if applicable):

Signature: ________________________________
Printed Name: [________________________________]
Title/Company: [________________________________]
Date: [__/__/____]

ENGAGER:

Signature: ________________________________
Printed Name: [________________________________]
Title: [________________________________]
Company: [________________________________]
Date: [__/__/____]

EXHIBIT A: HOSPITALITY RIDER

Dressing Room/Green Room Requirements:
☐ Private room with lock
☐ Full-length mirror
☐ Clothing rack
☐ Temperature control
☐ Wi-Fi access
☐ Other: [________________________________]

Beverages:
☐ Bottled water (room temperature and chilled)
☐ Hot tea/coffee service
☐ Soft drinks: [________________________________]
☐ Other: [________________________________]

Food:
☐ Fresh fruit
☐ Light snacks
☐ Full meal (specify): [________________________________]
☐ Dietary restrictions: [________________________________]

Other Requirements:
[________________________________]
[________________________________]
[________________________________]

EXHIBIT B: EVENT SCHEDULE

This Agreement is subject to full execution by both parties. Verbal modifications are not binding. All times are in [________________________________] time zone.