Templates Legal Letters Correspondence Disengagement and File Closing Letter
Alabama Legal Letters Correspondence
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DISENGAGEMENT AND FILE CLOSING LETTER

text
[DATE]

[CLIENT NAME]
[CLIENT ADDRESS]
Re: Closure of Matter – [MATTER NAME/NUMBER]
Dear [CLIENT NAME]:

  1. Status. Our work on [MATTER] is complete. Outstanding deadlines: [LIST DEADLINES OR "NONE KNOWN"].

  2. Representation Ending. Effective [DATE], we will no longer represent you on this matter. Court permission (if required) will be sought promptly.

  3. File Materials. We will retain an electronic copy per firm policy. If you want originals or specific documents, please request within [X] days.

  4. Future Communications. Please do not rely on us for further advice on this matter after the effective date unless we enter a new engagement.

  5. Balances. Fees/expenses remaining: $[AMOUNT] (if any). Please remit within [X] days. If none, note: "No outstanding balance."

  6. Thank You. We appreciate the opportunity to have represented you. Contact us with any questions before the effective date above.

text
Sincerely,

[ATTORNEY NAME]
[FIRM NAME]
[CONTACT INFO]
[// GUIDANCE: If active litigation, include motion-to-withdraw steps, notice of hearing, and last-known address for service. For contingent matters post-resolution, note lien rights where applicable.]

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