Demand Letter - Contract Performance

[LAW FIRM / AUTHORIZED SENDER LETTERHEAD]

[DATE]

Via: [METHOD REQUIRED OR PERMITTED BY THE AGREEMENT / LAW]

[RECIPIENT LEGAL NAME]

[AUTHORIZED NOTICE CONTACT / TITLE]

[NOTICE ADDRESS / E-MAIL / PORTAL]

Re: [AGREEMENT TITLE AND DATE] — request for [PERFORMANCE / INFORMATION /
DISCUSSION / OTHER]

Dear [RECIPIENT]:

This letter concerns the agreement identified below and the documented events
listed in the attached schedules. It states the sender's current position based
on information available as of [DATE]. It does not amend the agreement, create
a new default or cure period, or concede any fact, defense, remedy, or amount.

1. Matter and Authority Control

2. Transaction Classification

Do not invoke a statute or doctrine merely because the document is called a
“contract.” Counsel will classify the actual transaction and requested relief.

Approved theory / purpose of this letter: [________________________________]

3. Factual Chronology

Distinguish direct knowledge, business records, third-party information,
estimates, and assumptions. Do not state that a party “admitted” a fact unless
the cited record supports that characterization.

4. Obligation and Performance Crosswalk

Dependencies, approvals, changes, excuses, force-majeure notices, acceptance,
rejection, inspection, payment, setoff, or other defenses identified:
[____________________________________________________________]

5. Sender's Current Position

Subject to counsel's completed analysis, the sender's current position is:

1. [RECIPIENT] was required by [EXACT AGREEMENT / AUTHORITY] to
   [OBLIGATION] by [TRIGGER / DATE].

2. The records presently show [FACTUAL PERFORMANCE / OMISSION].

3. The sender contends this constitutes [CONTRACT-DEFINED DEFAULT / BREACH /
   NONCONFORMITY / DELAY / OTHER APPROVED CHARACTERIZATION].

4. The material effect presently identified is [OPERATIONAL / FINANCIAL /
   SCHEDULE / OTHER IMPACT].

5. Open factual or legal issues are [________________________________].

Do not include “material breach,” “Event of Default,” fraud, bad faith, willful
conduct, or legal noncompliance unless counsel approves the elements and
supporting record.

6. Requested Action

The sender requests the following:

Response contact: [________________________________]

Response method: [________________________________]

A proposed response date is not labeled a contractual cure period or statutory
deadline unless the completed source column supports that label.

7. Amount and Damage Record

Amounts may be preliminary, disputed, mitigated, limited, excluded, or subject
to proof. This letter creates no attorney-fee, expert-fee, consequential-damage,
interest, penalty, or collection-cost entitlement.

8. Response and Resolution Options

The recipient may respond by:

• confirming the requested performance and schedule;
• identifying a factual disagreement with supporting records;
• identifying a contract provision, amendment, waiver, excuse, or dependency;
• proposing a cure, completion, replacement, credit, payment, or security plan;
• requesting a focused meeting or information exchange; or
• having counsel contact [COUNSEL / CONTACT].

Proposed meeting dates: [________________________________]

Any standstill, tolling, extension, amendment, release, settlement, waiver, or
forbearance must be documented separately by authorized persons.

9. Rights, Remedies, and Next Steps

The sender reserves only the rights, claims, defenses, and remedies available
under the agreement and governing law. Counsel-approved next steps, if the
matter is not resolved, are:

This letter itself creates no suspension right, termination right, injunction,
replevin, specific-performance right, fee award, forum submission, arbitration
agreement, or jury waiver.

10. Settlement-Communication Status

Select a legend only after counsel determines the purpose, audience, governing
evidence rule, discoverability, and effect of the communication.

• ☐ operational performance demand, not a settlement communication;

• ☐ settlement communication under the following identified authority and
  purpose: [________________________________];

• ☐ mixed communication divided as follows: [________________________________];

• ☐ no legend approved.

Do not assume that writing “without prejudice,” citing a federal evidence rule,
or offering to discuss resolution makes the entire letter privileged,
confidential, undiscoverable, inadmissible for every purpose, or a tolling
agreement.

11. Delivery Control

No actual-receipt, attempted-delivery, mailing, or electronic-delivery
presumption is supplied by this template.

12. Attachments and Evidence

• ☐ agreement and relevant amendment(s);
• ☐ invoice, purchase order, scope, specifications, or schedule;
• ☐ acceptance, rejection, inspection, or deficiency record;
• ☐ correspondence and prior notice;
• ☐ photographs, report, log, or business record;
• ☐ calculation / damage support;
• ☐ proposed completion or resolution plan;
• ☐ other: [________________________________].

Attachment privacy, privilege, confidentiality, and trade-secret review:
[____________________________________________________________]

13. Final Letter

After completing the controls, counsel may use the following concise closing:

Please complete the actions in Section 6 or provide a supported written
response through the identified contact by [DATE / TIME / TIME ZONE]. The
sender remains available to discuss a documented resolution. Nothing in this
letter changes the agreement, extends or shortens a deadline, waives a
position, or creates a remedy. The agreement and governing law control.

Respectfully,

[AUTHORIZED SIGNATURE]

[NAME / TITLE / FIRM]

On behalf of [CLIENT / SENDER]

cc: [AUTHORIZED RECIPIENTS]

14. Final Review Checklist

• ☐ Correct agreement, amendments, parties, law, and notice clause verified.
• ☐ Transaction and legal theory classified by Arkansas counsel.
• ☐ Every factual assertion linked to a source record.
• ☐ Each requested action tied to the agreement or approved authority.
• ☐ Proposed dates distinguished from legal and contractual deadlines.
• ☐ Damage and fee statements narrowed to supported amounts and entitlements.
• ☐ No automatic UCC, adequate-assurance, cure, suspension, or remedy claim remains.
• ☐ Settlement legend and tolling status separately reviewed.
• ☐ Delivery complied with the actual notice route.
• ☐ Attachments passed privilege, privacy, and confidentiality review.
• ☐ Authorized client representative approved transmission.

Prepared by: [________________________________]

Reviewed by Arkansas counsel: [________________________________]

Review date: [__/__/____]