CERTIFICATION OF TRUST
Pursuant to California Probate Code Section 18100.5
// GUIDANCE: California requires the certification to be in the form of an "acknowledged declaration"
// signed by ALL currently acting trustees. An acknowledged declaration requires notarization
// under California Civil Code § 1189. This is a mandatory requirement, not optional.
STATE OF CALIFORNIA
COUNTY OF [________________________________]
I. TRUST EXISTENCE AND IDENTIFICATION
The undersigned Trustee(s), being all of the currently acting Trustee(s) of the trust described herein, hereby certify, pursuant to California Probate Code Section 18100.5, the following:
1. Trust Name:
The name of the trust is: [________________________________] (the "Trust").
2. Date of Execution:
The Trust was established by a written trust instrument executed on [__/__/____].
// GUIDANCE: If the trust has been restated, include the restatement date as well.
3. Amendments and Restatements:
☐ The Trust has not been amended since its original execution.
☐ The Trust has been amended. The dates of all amendments are as follows:
| Amendment Number | Date of Amendment |
|---|---|
| First Amendment | [__/__/____] |
| Second Amendment | [__/__/____] |
| Third Amendment | [__/__/____] |
| Fourth Amendment | [__/__/____] |
// GUIDANCE: Add or remove amendment rows as needed. List all amendments chronologically.
☐ The Trust has been completely restated. The date of the most recent restatement is: [__/__/____].
4. Trust Type:
☐ Inter vivos (living) trust
☐ Testamentary trust
☐ Other: [________________________________]
II. SETTLOR IDENTIFICATION
// GUIDANCE: California Probate Code § 18100.5(a)(2) requires identification of the settlor(s).
5. Identity of Settlor(s):
The Settlor(s) (also referred to as Trustor(s) or Grantor(s)) of the Trust is/are:
| Settlor Name | Date of Birth | Current Address |
|---|---|---|
| [________________________________] | [__/__/____] | [________________________________] |
| [________________________________] | [__/__/____] | [________________________________] |
6. Settlor Status:
☐ Settlor is living.
☐ Settlor is deceased. Date of death: [__/__/____].
☐ Co-Settlor is living.
☐ Co-Settlor is deceased. Date of death: [__/__/____].
III. TRUSTEE IDENTIFICATION AND AUTHORITY
// GUIDANCE: California Probate Code § 18100.5(a)(2) requires identification of all currently
// acting trustees. All currently acting trustees MUST sign this certification.
7. Currently Acting Trustee(s):
The currently acting Trustee(s) of the Trust is/are:
| Trustee Name | Address | Date Appointed/Succeeded |
|---|---|---|
| [________________________________] | [________________________________] | [__/__/____] |
| [________________________________] | [________________________________] | [__/__/____] |
8. Trustee Succession:
The currently acting Trustee(s) named above is/are serving as:
☐ Original Trustee(s) named in the Trust instrument.
☐ Successor Trustee(s), having succeeded to office pursuant to the terms of the Trust instrument.
// GUIDANCE: If successor trustees are serving, consider attaching the relevant succession
// provisions or excerpts as permitted by Cal. Prob. Code § 18100.5(b).
9. Manner of Trustee Succession:
The currently acting Trustee(s) succeeded to office by reason of:
☐ Death of prior Trustee
☐ Resignation of prior Trustee
☐ Incapacity of prior Trustee
☐ Removal of prior Trustee
☐ Not applicable — original Trustee(s) currently serving
☐ Other: [________________________________]
IV. SIGNATURE AUTHORITY OF TRUSTEES
// GUIDANCE: California Probate Code § 18100.5(a)(5) specifically requires disclosure of
// co-trustee signature authority when there are multiple trustees. This section is critical
// for financial institutions and title companies.
10. Trustee Signature Authority:
☐ There is only one currently acting Trustee, whose signature alone is sufficient to exercise all powers of the Trustee.
☐ There are multiple currently acting Trustees. The signature authority is as follows:
☐ All currently acting Trustees must sign to exercise any power of the Trustee.
☐ Any one Trustee may act alone to exercise any power of the Trustee.
☐ A majority of the currently acting Trustees must sign to exercise any power of the Trustee.
☐ The signature authority is as follows: [________________________________]
V. POWERS OF THE TRUSTEE
// GUIDANCE: While not explicitly enumerated in § 18100.5, including relevant trustee powers
// is standard practice in California and may be required by the receiving institution.
// Include only powers relevant to the pending transaction.
11. Trustee Powers:
The Trust instrument grants the Trustee(s) the following powers, among others, which are relevant to the current transaction:
☐ Power to acquire, sell, exchange, convey, and otherwise deal with real property
☐ Power to acquire, sell, exchange, and otherwise deal with personal property
☐ Power to borrow money and encumber trust property, including the power to execute promissory notes, deeds of trust, and mortgages
☐ Power to open, maintain, and close bank, brokerage, and investment accounts
☐ Power to invest and reinvest trust assets
☐ Power to lease trust property for any term
☐ Power to manage, operate, and maintain any business interest
☐ Power to execute, acknowledge, and deliver any instruments necessary to carry out trust purposes
☐ Power to employ agents, attorneys, accountants, and other professionals
☐ Power to execute contracts and agreements on behalf of the Trust
☐ All powers granted to a trustee under California Probate Code Sections 16200-16249
☐ Other specific powers: [________________________________]
VI. REVOCABILITY OF THE TRUST
// GUIDANCE: California Probate Code § 18100.5(a)(4) requires disclosure of revocability
// and the identity of persons holding a power to revoke. Under Cal. Prob. Code § 15400,
// a trust is presumed revocable unless expressly made irrevocable.
12. Revocability Status:
☐ The Trust is revocable. The Trust may be revoked or amended by the following person(s):
Name(s): [________________________________]
// GUIDANCE: Under Cal. Prob. Code § 15401, the method of revocation must comply
// with the trust instrument or by a writing delivered to the trustee.
☐ The Trust is irrevocable and may not be revoked or amended.
☐ The Trust became irrevocable upon the death of the Settlor on [__/__/____].
☐ The Trust became irrevocable by its own terms on [__/__/____].
13. Sub-Trusts:
☐ The Trust has been divided into sub-trusts. The sub-trust relevant to this transaction is:
Sub-Trust Name: [________________________________]
Revocability of Sub-Trust: ☐ Revocable ☐ Irrevocable
☐ The Trust has not been divided into sub-trusts.
VII. MANNER OF TAKING TITLE
14. Title to Trust Property:
Title to assets of the Trust should be taken in the following manner:
[________________________________], Trustee(s) of the [________________________________], dated [__/__/____]
// GUIDANCE: The standard California form for taking title is:
// "[Trustee Name], Trustee of the [Trust Name], dated [Date of Trust]"
// or "[Trustee Name], Trustee of the [Trust Name] dated [Date of Trust],
// as amended and restated on [Restatement Date]"
VIII. TAX IDENTIFICATION
15. Taxpayer Identification Number:
The Taxpayer Identification Number for the Trust is:
☐ The Settlor's Social Security Number (for revocable grantor trusts): XXX-XX-[________________________________]
☐ The Trust's Employer Identification Number (EIN): [________________________________]
// GUIDANCE: Revocable grantor trusts typically use the Settlor's SSN.
// Irrevocable trusts and trusts that become irrevocable upon the Settlor's death
// should obtain a separate EIN from the IRS.
IX. INFORMATION NOT REQUIRED TO BE DISCLOSED
16. Pursuant to California Probate Code Section 18100.5, a Certification of Trust is not required to contain the dispositive provisions of the Trust. The undersigned Trustee(s) specifically decline to disclose the following:
(a) The identity of the beneficiaries of the Trust;
(b) The dispositive terms and provisions of the Trust;
(c) The specific distribution provisions of the Trust; and
(d) Any other terms not relevant to the pending transaction or required by law.
// GUIDANCE: Under Cal. Prob. Code § 18100.5(c), a person who acts in reliance upon a
// certification of trust without actual knowledge that the representations are incorrect
// is not liable to any person for so acting. The third party may NOT demand a copy
// of the full trust instrument as a condition of dealing with the trustee when a valid
// certification has been provided.
X. EXCERPTS AND SUPPORTING DOCUMENTS
17. Pursuant to California Probate Code Section 18100.5(b), the following excerpts from the Trust instrument are attached hereto and incorporated by reference:
☐ No excerpts are attached.
☐ Excerpts from the Trust instrument designating the Trustee(s)
☐ Excerpts from the Trust instrument conferring powers to act in the pending transaction
☐ Excerpts from documents evidencing trustee succession
☐ Other: [________________________________]
XI. REPRESENTATIONS AND WARRANTIES
18. The undersigned Trustee(s), being all of the currently acting Trustee(s) of the Trust, hereby represent and warrant that:
(a) The Trust has not been revoked, modified, or amended in any manner that would cause the representations contained in this Certification of Trust to be incorrect;
(b) This Certification of Trust is being signed by all of the currently acting Trustee(s) of the Trust;
(c) The information contained in this Certification of Trust is true and correct as of the date of execution;
(d) The Trustee(s) have the authority to act on behalf of the Trust in connection with the transaction or matter for which this Certification of Trust is being presented;
(e) There are no pending or threatened proceedings that would affect the Trustee(s)' authority to act on behalf of the Trust; and
(f) The undersigned understand(s) that any person who acts in reliance upon this Certification of Trust without actual knowledge that the representations contained herein are incorrect is not liable to any person for so acting, pursuant to California Probate Code Section 18100.5(c).
XII. LIMITATION OF LIABILITY
19. Pursuant to California Probate Code Section 18100.5(c) and (d):
(a) A person who acts in reliance upon this Certification of Trust without actual knowledge that the representations contained herein are incorrect is not liable to any person for so acting and may assume without inquiry the existence of the facts contained in this Certification;
(b) A person who in good faith enters into a transaction in reliance upon this Certification may enforce the transaction against the Trust property as if the representations contained herein are correct;
(c) This Certification of Trust is intended to provide sufficient information to confirm the existence and terms of the Trust without the necessity of providing a copy of the Trust instrument itself.
XIII. EXECUTION
// GUIDANCE: California requires the certification to be in the form of an "acknowledged
// declaration" per Cal. Prob. Code § 18100.5(a). This means notarization is REQUIRED.
// All currently acting trustees must sign. Individual signature blocks and notary
// acknowledgments should be provided for each trustee.
IN WITNESS WHEREOF, the undersigned, being all of the currently acting Trustee(s) of the Trust identified herein, have executed this Certification of Trust as of [__/__/____].
TRUSTEE:
Signature: _______________________________________________
Printed Name: [________________________________]
Date: [__/__/____]
TRUSTEE (if applicable):
Signature: _______________________________________________
Printed Name: [________________________________]
Date: [__/__/____]
// GUIDANCE: Add additional signature blocks as needed for additional trustees.
XIV. NOTARIAL ACKNOWLEDGMENT
// GUIDANCE: This acknowledgment must comply with California Civil Code § 1189.
// A separate acknowledgment is required for each trustee signing.
ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of [________________________________]
On [__/__/____], before me, [________________________________], a Notary Public, personally appeared [________________________________], who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary: _______________________________________________
(Notary Seal)
// GUIDANCE: If there are multiple trustees, duplicate this notarial acknowledgment
// block for each trustee. Each trustee may appear before the same or different notaries.
XV. CALIFORNIA-SPECIFIC NOTES AND REQUIREMENTS
// GUIDANCE: Review and customize these notes as applicable to the specific transaction.
Important California Legal Notes:
-
Acknowledged Declaration Required. Under California Probate Code Section 18100.5(a), this Certification of Trust must be in the form of an acknowledged declaration (i.e., notarized) signed by all currently acting trustees.
-
Third-Party Reliance. Under California Probate Code Section 18100.5(c), any person who acts in reliance upon this Certification without actual knowledge that the representations herein are incorrect is not liable to any person and may assume without inquiry the existence of the facts contained herein.
-
No Requirement to Produce Full Trust. Under California Probate Code Section 18100.5(e), a person who is presented with a valid Certification of Trust may not require the trustee to produce the full trust instrument as a condition of dealing with the trustee. However, a person may request copies of excerpts from the trust instrument that designate the trustee and confer powers relevant to the pending transaction.
-
Presumption of Revocability. Under California Probate Code Section 15400, a trust is presumed to be revocable unless the trust instrument expressly provides that the trust is irrevocable. Practitioners should confirm the revocability status.
-
Recording. If this Certification of Trust relates to a real property transaction, it may be recorded in the county where the real property is located. Recording provides constructive notice of the trust's existence and the trustee's authority.
-
Liability for False Certification. A trustee who executes a Certification of Trust containing information known to be false is liable for damages caused by the act of any person who relies on the Certification in good faith.
-
Community Property Considerations. California is a community property state. If trust property includes community property, both spouses may need to be involved in certain transactions regardless of trustee designations.
This Certification of Trust is made pursuant to, and in compliance with, California Probate Code Section 18100.5. This document is not a complete copy of the Trust instrument and does not contain the dispositive provisions thereof.
[END OF CERTIFICATION OF TRUST]
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