Board Resolution - Standard

BOARD RESOLUTION – STANDARD

(New York Baseline Form – For Customization by Counsel)

I. DOCUMENT HEADER

Title:
[“Minutes of a Meeting of the Board of Directors”] | [“Unanimous Written Consent of the Board of Directors in Lieu of Meeting”]
of [COMPANY NAME], a New York Corporation (“Company”)

Date: [MEETING/CONSENT DATE]
Place/Method: [PHYSICAL LOCATION] | [REMOTE VIA ____]
Effective Time: [__ : __ A.M./P.M. (Eastern Time)]

Recitals:
WHEREAS, the Board of Directors (the “Board”) of the Company, acting pursuant to (i) applicable provisions of the New York Business Corporation Law (the “BCL”), (ii) the Company’s Certificate of Incorporation (the “Certificate”) and (iii) its Bylaws (the “Bylaws”), desires to adopt the resolutions set forth herein; and

WHEREAS, the Board has determined that adoption of such resolutions is in the best interests of the Company and its stockholders.

NOW, THEREFORE, BE IT RESOLVED that the Board hereby takes the following actions:

II. DEFINITIONS

For purposes of this Resolution, the following capitalized terms shall have the meanings set forth below and shall apply equally to the singular and plural forms:

1. “Authorized Officer” means any of the Company’s Chief Executive Officer, President, Chief Financial Officer, or any Vice President acting singly.
2. “Resolutions” means collectively the operative resolutions adopted under Section III below.
3. “Secretary” means the duly appointed Secretary or, where applicable, Acting Secretary of the Company.

III. OPERATIVE PROVISIONS

A. QUORUM & PROCEDURAL MATTERS

1. Quorum. The Secretary certified that a quorum, being [QUORUM FRACTION OR NUMBER] of the entire Board, was present [in person] | [through communications equipment allowing all participants to hear one another at the same time].
2. Notice and Waiver. Notice was given as required by the Bylaws and New York law, or each director not properly notified [submitted a signed waiver before or after the meeting] | [attended without protesting lack of notice before or at the meeting's commencement]. [Attach each signed waiver as Exhibit A.]

B. SPECIFIC RESOLUTIONS

1. Approval of [SUBJECT MATTER].
   RESOLVED, that the Board hereby approves and authorizes [DESCRIBE TRANSACTION, POLICY, AGREEMENT, PLAN, ISSUANCE OF SHARES, etc.] on the terms substantially in the form attached hereto as Exhibit [B];

2. Authorization of Officers.
   RESOLVED FURTHER, that each Authorized Officer may execute the attached documents and take non-material administrative actions necessary to implement the approved matter. Any material change to price, amount, duration, parties, liability, indemnity, collateral, governance, termination rights, or approval conditions requires further Board approval unless an objective limit is stated in these Resolutions;

3. Limited Ratification.
   RESOLVED FURTHER, that only prior actions specifically listed in [EXHIBIT / SCHEDULE], after disclosure to the Board and only to the extent within the Company’s power and consistent with these Resolutions, are ratified. If no action is specifically listed, no prior action is ratified;

4. Effective Time.
   RESOLVED FURTHER, that these Resolutions shall be effective as of [EFFECTIVE DATE/TIME] and shall remain in full force and effect until amended or rescinded by further resolution of the Board.

C. CONDITIONS PRECEDENT (if any)
[INSERT any specific conditions (e.g., stockholder approval, regulatory filing, third-party consents).]

IV. IMPLEMENTATION AND RECORDS

1. Conditions. No officer may complete the approved matter until all approvals, filings, and third-party consents identified in these Resolutions are satisfied or validly waived by an authorized person or body.
2. Deviation Report. Any material deviation, failed condition, or newly discovered conflict must be reported to the Board before proceeding.
3. Corporate Records. The Secretary shall retain these Resolutions, the specifically approved documents, the adoption record, and evidence of completed conditions in the Company’s minute book.
4. No Implied Rights or Remedies. These Resolutions record corporate action only. They do not by themselves create contractual warranties, fee-shifting rights, indemnification rights, exculpation rights, or an exclusive judicial forum.

V. GENERAL PROVISIONS

1. Amendment; Waiver. These Resolutions may be amended or waived only by subsequent resolution adopted in accordance with applicable law, the Certificate and the Bylaws.
2. Severability. If any provision of these Resolutions is determined to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
3. Integration. These Resolutions constitute the entire corporate action with respect to the matters addressed herein and supersede any prior inconsistent resolutions.
4. Counterparts; Electronic Signatures. These Resolutions may be executed in multiple counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one instrument.

VI. NEW YORK ADOPTION CHECKLIST

1. Quorum and Vote. Unless the Certificate requires a greater proportion, a majority of the entire Board is a quorum. The Certificate or Bylaws may reduce the quorum, but not below one-third of the entire Board. With a quorum present at the time of the vote, a majority of directors then present acts for the Board unless the BCL provides otherwise.
2. Remote Participation. Confirm that the Certificate and Bylaws do not restrict remote participation and that all participants can hear one another at the same time.
3. Written or Electronic Consent. Unless restricted by the Certificate or Bylaws, use Option A only when all Board members consent to the resolution. An electronic consent must be submitted by electronic mail, text, or another secured electronic-communications platform with information reasonably establishing that the director authorized the transmission. File the resolution and all consents with the Board minutes.
4. Records. Keep correct and complete Board minutes in written form or another form capable of conversion into written form within a reasonable time.

X. EXECUTION BLOCK

Option A – Written Consent (Unanimous)

IN WITNESS WHEREOF, the undersigned, being all of the members of the Board of Directors of the Company, hereby consent to the adoption of the foregoing Resolutions effective as of the Effective Time set forth above.

Option B – Meeting Minutes

RESPECTFULLY SUBMITTED:

__________________________________
[NAME], Secretary
Date: _____________

Attested to by:

__________________________________
[CHAIRPERSON NAME], Chairperson of the Meeting
Date: _____________

SOURCES AND REFERENCES

• N.Y. Business Corporation Law § 707 — quorum
• N.Y. Business Corporation Law § 708 — Board action, remote participation, voting, and consent
• N.Y. Business Corporation Law § 711 — notice and waiver
• N.Y. Business Corporation Law § 624 — books and Board minutes