Aircraft Maintenance Services Agreement

AIRCRAFT MAINTENANCE SERVICES AGREEMENT

PARTIES

MAINTENANCE PROVIDER:

Business Name: [________________________________]

Address: [________________________________]

City: [________________] State: [____] Zip: [__________]

Phone: [________________] Email: [________________________________]

FAA Certificates:

☐ FAA Repair Station Certificate Number: [________________________________]
Ratings: [________________________________]

☐ FAA Approved Inspection Program (if applicable): [________________________________]

☐ IA (Inspection Authorization) Holder on Staff: [________________________________]
IA Number: [________________________________]

AIRCRAFT OWNER/OPERATOR:

Name/Entity: [________________________________]

Address: [________________________________]

City: [________________] State: [____] Zip: [__________]

Phone: [________________] Email: [________________________________]

Billing Contact (if different): [________________________________]

AIRCRAFT DESCRIPTION

Make: [________________________________]

Model: [________________________________]

Year: [________]

Serial Number: [________________________________]

FAA Registration Number: N[________________]

Total Time Airframe: [__________] hours as of [__/__/____]

Engine(s):

Propeller(s):

Aircraft Home Base: [________________________________]

ARTICLE I - SCOPE OF SERVICES

1.1 Services to be Provided

Maintenance Provider agrees to provide the following services:

Scheduled Inspections:
☐ Annual Inspection (14 CFR 91.409)
☐ 100-Hour Inspection (14 CFR 91.409)
☐ Progressive Inspection per approved program
☐ Manufacturer's Recommended Inspections
☐ Other: [________________________________]

Routine Maintenance:
☐ Oil changes and servicing
☐ Filter replacements
☐ Tire and brake service
☐ Battery service
☐ Lubrication
☐ Preventive maintenance per 14 CFR Part 43 Appendix A
☐ Other: [________________________________]

Airworthiness Directive (AD) Compliance:
☐ AD research and tracking
☐ AD compliance
☐ AD record keeping

Service Bulletin Compliance:
☐ Mandatory Service Bulletins
☐ Recommended Service Bulletins (at Owner's option)

Unscheduled Maintenance:
☐ Troubleshooting and diagnostics
☐ Component repair/replacement
☐ Squawk correction
☐ AOG (Aircraft on Ground) service

Avionics Services:
☐ Avionics installation
☐ Avionics repair
☐ IFR certification checks
☐ Transponder/Altimeter certification (14 CFR 91.411, 91.413)

Other Services:
☐ Aircraft storage/hangar
☐ Pre-purchase inspection
☐ Accident/incident repair
☐ [________________________________]

1.2 Exclusions

The following services are NOT included in this Agreement unless separately agreed:

☐ Major alterations (Form 337 required)
☐ Engine overhaul/major repair
☐ Propeller overhaul
☐ Sheet metal/structural repair
☐ Paint and interior refurbishment
☐ [________________________________]

ARTICLE II - TERM AND TERMINATION

2.1 Agreement Term

Effective Date: [__/__/____]

Initial Term: ☐ Month-to-Month ☐ [____] Year(s)

Expiration Date: [__/__/____] or ☐ Ongoing until terminated

2.2 Renewal

☐ Agreement automatically renews for successive [____] periods unless terminated

☐ Renewal requires written agreement of both parties

2.3 Termination

Either party may terminate this Agreement:

☐ With [____] days written notice for convenience

☐ Immediately upon material breach by the other party

☐ Immediately if Owner fails to pay amounts due

☐ Immediately if Maintenance Provider loses required FAA certifications

2.4 Effect of Termination

Upon termination:

• Owner shall pay all amounts due for services rendered
• Maintenance Provider shall complete work in progress or return aircraft in safe condition
• Maintenance Provider shall return all logbooks, records, and documentation
• Maintenance Provider may exercise lien rights for unpaid amounts

ARTICLE III - COMPENSATION

3.1 Labor Rates

Minimum Charge: [____] hour(s)

3.2 Parts and Materials

☐ Parts billed at cost plus [____]% markup

☐ Parts billed at list price

☐ Parts billed at cost (no markup)

☐ Owner may supply own parts (approved by Maintenance Provider)

Consumables/Shop Supplies: ☐ Included ☐ [____]% of labor ☐ Billed separately

3.3 Flat Rate Services (If Applicable)

Note: Flat rates cover inspection/service only. Discrepancy correction and parts billed separately.

3.4 Payment Terms

Payment Due: ☐ Upon completion ☐ Net [____] days ☐ Prior to aircraft release

Deposit Required: ☐ No ☐ Yes: $[__________] or [____]% of estimate

Payment Methods Accepted: ☐ Check ☐ Credit Card ☐ Wire Transfer ☐ ACH

Late Payment Charge: [____]% per month on overdue balances

3.5 Estimates and Authorization

☐ Maintenance Provider will provide written estimate before commencing work exceeding $[__________]

☐ Owner authorization required for work exceeding estimate by more than [____]%

☐ Verbal authorization acceptable for additional work up to $[__________]

Authorization Contact: [________________________________]

Phone: [________________________________]

Email: [________________________________]

ARTICLE IV - WORK AUTHORIZATION

4.1 Authorization for Work

Owner authorizes Maintenance Provider to perform:

☐ All work described in Article I without additional authorization

☐ Scheduled inspections without additional authorization

☐ Only work specifically authorized in advance for each event

4.2 Discrepancy Authorization

When inspections reveal discrepancies:

☐ Maintenance Provider will contact Owner for authorization before any repair

☐ Maintenance Provider authorized to correct discrepancies up to $[__________] without prior approval

☐ Maintenance Provider will provide written list of discrepancies with cost estimates

Discrepancy Response Time Required: [____] business days

4.3 Emergency Repairs

For safety-critical items discovered during inspection:

☐ Maintenance Provider may proceed with repair and notify Owner

☐ Maintenance Provider must obtain authorization regardless of safety impact

ARTICLE V - PARTS AND MATERIALS

5.1 Parts Standards

All parts used shall be:

☐ New, FAA-approved parts (PMA, TSO, standard)

☐ New OEM parts only

☐ Overhauled/serviceable parts acceptable (with Owner approval)

☐ Owner-furnished parts acceptable (with documentation)

5.2 Parts Procurement

☐ Maintenance Provider responsible for parts procurement

☐ Owner may request specific vendors: [________________________________]

☐ Owner will furnish parts (Owner responsible for airworthiness documentation)

5.3 Parts Warranty Pass-Through

Maintenance Provider will pass through all manufacturer parts warranties to Owner.

5.4 Replaced Parts

Replaced parts shall be:

☐ Returned to Owner upon request

☐ Disposed of by Maintenance Provider

☐ Retained for [____] days then disposed

ARTICLE VI - WORKMANSHIP STANDARDS

6.1 Standards of Performance

Maintenance Provider agrees to perform all services:

• In accordance with applicable Federal Aviation Regulations
• In accordance with manufacturer's maintenance manuals and instructions
• In accordance with accepted industry practices
• Using properly trained and certified personnel
• With proper documentation per 14 CFR 43.9 and 43.11

6.2 Certifications and Authorizations

Maintenance Provider represents that it holds all necessary:

☐ FAA Repair Station Certificate (if applicable)
☐ State business licenses
☐ EPA and environmental permits
☐ Insurance coverage per Article VIII

6.3 Personnel Qualifications

All maintenance will be performed by:

☐ FAA-certificated Airframe and Powerplant (A&P) mechanics
☐ Appropriately rated repair station employees
☐ Under supervision of IA holder (for inspections and major repairs/alterations)

ARTICLE VII - WARRANTY

7.1 Workmanship Warranty

Maintenance Provider warrants all workmanship for a period of:

☐ [____] months from completion

☐ [____] flight hours from completion

☐ Whichever occurs first

7.2 Warranty Coverage

Warranty covers:

☐ Labor to correct defective workmanship
☐ Parts damaged due to Maintenance Provider error
☐ Return of aircraft to Maintenance Provider facility for warranty work

Warranty does NOT cover:

☐ Normal wear and tear
☐ Damage from subsequent incidents
☐ Improper operation by Owner/pilot
☐ Parts not furnished by Maintenance Provider

7.3 Warranty Claim Procedure

To make a warranty claim:

1. Notify Maintenance Provider within [____] days of discovery
2. Provide written description of defect
3. Allow Maintenance Provider opportunity to inspect
4. Return aircraft to Maintenance Provider facility (if requested)

7.4 DISCLAIMER

EXCEPT AS EXPRESSLY PROVIDED HEREIN, MAINTENANCE PROVIDER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

ARTICLE VIII - INSURANCE

8.1 Maintenance Provider Insurance

Maintenance Provider shall maintain:

☐ Certificate of Insurance provided to Owner

☐ Owner named as Additional Insured

8.2 Owner Insurance

Owner shall maintain:

☐ Maintenance Provider named as Additional Insured during maintenance events

8.3 Waiver of Subrogation

Each party waives rights of subrogation against the other to the extent covered by insurance.

ARTICLE IX - LIMITATION OF LIABILITY

9.1 Limitation

MAINTENANCE PROVIDER'S TOTAL LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED:

☐ The total amount paid by Owner under this Agreement in the preceding [____] months

☐ $[__________]

☐ The agreed value of the Aircraft

9.2 Consequential Damages

NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF USE, LOSS OF REVENUE, OR LOSS OF PROFITS.

9.3 Exceptions

The limitations in this Article IX shall not apply to:

• Gross negligence or willful misconduct
• Third-party claims for personal injury or property damage
• Breach of confidentiality obligations

ARTICLE X - INDEMNIFICATION

10.1 Maintenance Provider Indemnification

Maintenance Provider shall indemnify and hold harmless Owner from claims arising from:

• Maintenance Provider's negligence or willful misconduct
• Defective workmanship
• Violation of applicable regulations
• Injuries to Maintenance Provider's employees

10.2 Owner Indemnification

Owner shall indemnify and hold harmless Maintenance Provider from claims arising from:

• Owner's negligence or willful misconduct
• Operation of aircraft
• Pre-existing defects not discoverable through reasonable inspection
• Owner-furnished parts

ARTICLE XI - RECORDS AND DOCUMENTATION

11.1 Maintenance Records

Maintenance Provider shall:

☐ Make all required logbook entries per 14 CFR 43.9 and 43.11
☐ Provide Owner with copies of all work orders
☐ Complete FAA Form 337 for major repairs/alterations
☐ Maintain AD compliance records

11.2 Record Retention

Maintenance Provider shall retain copies of maintenance records for [____] years.

11.3 Logbook Access

☐ Logbooks remain with aircraft
☐ Logbooks stored at Maintenance Provider facility
☐ Owner has 24-hour access to logbooks

ARTICLE XII - GENERAL PROVISIONS

12.1 Independent Contractor

Maintenance Provider is an independent contractor, not an employee or agent of Owner.

12.2 Governing Law

This Agreement governed by laws of State of [________________].

12.3 Dispute Resolution

☐ Arbitration in [________________]
☐ Litigation in courts of [________________]

12.4 Notices

All notices in writing to addresses above.

12.5 Entire Agreement

This constitutes the entire agreement; amendments must be in writing.

12.6 Lien Rights

Maintenance Provider reserves all lien rights provided by applicable law for unpaid amounts.

SIGNATURES

MAINTENANCE PROVIDER:

Signature: [________________________________]

Printed Name: [________________________________]

Title: [________________________________]

Date: [__/__/____]

AIRCRAFT OWNER:

Signature: [________________________________]

Printed Name: [________________________________]

Title: [________________________________]

Date: [__/__/____]

EXHIBIT A - RATE SCHEDULE

[Attach detailed rate schedule if applicable]

EXHIBIT B - INSURANCE CERTIFICATES

[Attach certificates of insurance]

This template is for informational purposes only and does not constitute legal advice. Aircraft maintenance involves complex regulatory and safety considerations. Consult with an aviation attorney for specific guidance.