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Revised TAA quarterly activities reporting
Summary ETA instructed state agencies to submit the revised ETA-563 quarterly report for Trade Adjustment Assistance activities. It set reporting timing and supplied general instructions and a record layout in two attachments. ETA now labels this advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 23-06
Date issued
April 6, 2007
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its letter prints Rescissions: None and Expiration Date: Continuing.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2007/TEGL23-06_Acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION TAA
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210 ONR
DATE
April 6, 2007
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23-06
TO: ALL STATE WORKFORCE AGENCIES
ALL STATE WORKFORCE LIAISONS
FROM: EMILY STOVER DeROCCO /s/
Assistant Secretary
SUBJECT: Instructions for Implementing the revised ETA-563 Trade Adjustment
Assistance (TAA) Quarterly Activities Report.
1. Purpose. To transmit instructions for implementing the revised ETA-563 Trade
Adjustment Assistance (TAA) Quarterly Activities Report.
2. References. The Trade Act of 1974 (Pub. L. 93-619, as amended; the Workforce
Investment Act of 1998; 20 CFR Part 617; 29 CFR Part 90; Training and
Employment Guidance Letter (TEGL) No. 11-02; Unemployment Insurance
Guidance Letter (UIPL) No. 24-03.
3. Background. Key workload data on TAA is needed to measure program
performance and to allocate program and administrative funds to the State
Agencies administering the Trade programs for the Secretary. These data can be
derived from the ETA-563 (1205-0016 expires December 28, 2009) Trade
Adjustment Assistance Quarterly Activities Report. TEGL 11-02, “Operating
Instructions for Implementing the Amendments to the Trade Act of 1974 Enacted
by the Trade Act of 2002” stipulates that program data be collected through the
ETA-563.
4. Approval. The reporting requirements for the ETA-563 are approved by the
Office of Management and Budget (OMB) according to the Paperwork Reduction
Act of 1995 (Pub. L 104-13), under OMB control number 1205-0016, expiration date
December 28, 2009. Regulations published at 20 CFR Part 617.61 give the Secretary
authority to require the states to report the data described in this advisory;
therefore, the respondents’ obligation to fulfill these requirements is mandatory.
5. Action Required. State Administrators are required to provide the above
information to appropriate staff. State Trade Act Coordinators (or the individuals
assigned responsibility for submitting reports) are required to prepare and submit
quarterly reports according to the instructions attached to this advisory.
RESCISSIONS None EXPIRATION DATE Continuing
States will submit a single report within 45 days after the end of the quarter, as
provided in the attached instructions. The first report will be due May 15, 2007, for
the two quarters that cover the reporting period from October 1 through
December 31, 2006, and January 1 through March 31, 2007. Reports must be
submitted to [email protected], with a copy to the relevant regional ETA
contact(s).
6. Inquiries. Inquiries related to the implementation of the revised reporting system
should be directed to the appropriate regional office or [email protected].
7. Attachments.
Attachment A: General Instructions
Attachment B: Record Layout
2 ETA-563 Rev.12/2006
Official attachment PDF (TEGL23-06_Att1.pdf): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2007/TEGL23-06_Att1.pdf
ATTACHMENT A
GENERAL INSTRUCTIONS
ETA-563 Rev.12/2006
U.S. Department of Labor Employment and Training Administration OMB No. 1205-0016
Expires: 12/28/2009
Expires: xx/xx/xxxx
Content. These instructions will apply to reporting procedures under both subchapters A (the Regular
Trade
TAA program) and D (the Adjustment
NAFTA-TAA Assistance
Program), Quarterly
of Chapter Activities
II, Title II of the TradeReport
Act of 1974.
General Instructions. Each report is quarterly and covers a three-month reporting period for all
petition activity. The state aggregate totals reported should account for all trade program activity in the
state, including any remaining activity under the NAFTA-TAA program.
Duration of the Report. A report must be submitted for each reporting period as long as there is
activity related to the certified petitions. When no activity occurs during a reporting quarter, the state
should not submit a report, but must notify the national office to that effect. If activity resumes after one
or more quarters of inactivity, the state should resume reporting.
Reporting Methods. The report must be submitted in Microsoft Excel. The data fields in the
spreadsheet should be presented horizontally across the spreadsheet as labeled in the record format
presented in Attachment B of this TEGL.
Due Date. Reports are due in the Division of Trade Adjustment Assistance (DTAA) National Office 45
days following the end of the reporting period which the reports cover (e.g, February 15th, May 15th,
August 15th, November 15th.) The Microsoft Excel file needs to be emailed to the following address:
[email protected]
One file of the report should also be sent to the appropriate ETA Regional Office.
Item Coverage. When there is no activity to report for a particular report item, a zero needs to be
entered. If the item does not apply, a zero must also be entered. The use of dashes or "N/A" is not
allowed, nor should any items be left blank (except on amended reports; see below).
Amended Reports. Amended reports should be used to correct errors on previously submitted
reports. Numbers on current reports must not be altered to adjust for previous reports; above all,
negative numbers must never be entered. Amended reports should comprise a complete report;
amended numbers should be supplied in the relevant fields, while the remaining fields should be
populated with the previously submitted numbers.
Amended reports should be sent separately as an attachment in an e-mail with the word “amendment”
and relevant quarter ending date(s) in the subject line. For example, if the amended report needs to be
sent containing corrected participant data for the January 1st through March 31st, 2007 quarter, then the
subject line should read “Amended Report 3/31/07”).
Agent State - Liable State. In general, the state issuing payments for benefits should report those
payments and the number of beneficiaries. In particular, all interstate trade readjustment allowance
(TRA) data and job search and relocation data should be reported by the liable state.
Dollar Amounts. All dollar amounts reported on ETA 563 should be rounded to the nearest whole
dollar.
1 ETA-563 Rev.12/2006
U.S. Department of Labor Employment and Training Administration OMB 1205-0016
OMB No. 1205-0016
Expires:
Expires:
Data Elements. A detailed description of the data elements for the ETA-563 report 12/28/2009
xx/xx/xxxx
is readily available.
Trade Adjustment Assistance Quarterly Activities Report
Burden. Persons are not required to respond to this collection of information unless it displays a
currently valid Office of Management and Budget (OMB) control number. Public reporting burden for
this collection is estimated to average 18 minutes per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to
the Department of Labor at the address provided below (Paperwork Reduction Project 1205-0016):
United States Department of Labor
Employment and Training Administration
Division of Trade Adjustment Assistance
Room C-5311
200 Constitution Avenue, N.W.
Washington, DC 20210
2 ETA-563 Rev.12/2006
Official attachment PDF (TEGL23-06_Att2.pdf): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2007/TEGL23-06_Att2.pdf
ATTACHMENT B
Record Layout
ETA-563 Rev.12/2006
Excel Data Element Description
Column
A State Name Enter the name of the state reporting.
B Report Date Enter the month and year for the last day of the quarter for
which the report is being submitted. Valid dates include
12/31, 3/31, 6/30, and 9/30.
Basic TRA
C Recipients Enter the number of individuals who received at least one
basic TRA payment during the quarter.
D First Payments Enter the number of payments which represent the first
week of basic TRA paid to claimants.
E Weeks Paid Enter the total number of weeks for which basic TRA was
paid to eligible claimants.
F Amount Paid Enter the total dollar amount of basic TRA paid during the
reporting period.
Additional TRA
G Recipients Enter the number of individuals who received at least one
additional TRA payment during the quarter.
H First Payments Enter the number of payments which represent the first
week of additional TRA paid to claimants.
I Weeks Paid Enter the total number of weeks for which additional TRA
was paid to eligible claimants.
J Amount Paid Enter the total dollar amount of additional TRA paid
during the reporting period.
Remedial TRA
K Recipients Enter the number of individuals who received at least one
remedial TRA payment during the quarter.
L First Payments Enter the number of payments which represent the first
week of remedial TRA paid to claimants.
M Weeks Paid Enter the total number of weeks for which remedial TRA
was paid to eligible claimants.
N Amount Paid Enter the total dollar amount of remedial TRA paid during
the reporting period.
Entered Training
O Occupational Number of individuals who began TAA-approved
occupational skills training during the quarter (regardless
of the funding source that paid).
Remedial Number of individuals who began TAA-approved
P remedial training during the quarter (regardless of the
funding source that paid).
Q OJT Number of individuals who began TAA-approved on-the-
job training during the quarter (regardless of the funding
source that paid).
1 ETA-563 Rev.12/2006
Excel Data Element Description
Column
R Customized Number of individuals who began TAA-approved
customized training during the quarter (regardless of the
funding source that paid).
S In Training Total number of individuals in training on the last day of
the reporting quarter.
Waivers Issued
T Recall Number of individuals issued a waiver on the basis of
being recalled to their employer.
U Marketable Skills Number of individuals issued a waiver on the basis of
marketable skills.
V Number of individuals issued a waiver on the basis of
Retirement retirement.
W Number of individuals issued a waiver on the basis of
Health health issues.
X Enrollment Number of individuals issued a waiver on the basis of
Unavailable enrollment unavailable.
Y Training Not Number of individuals issued a waiver on the basis of
Available training not available.
Waivers Revoked
Z Recall Number of recall waivers revoked
AA Marketable Skills Number of marketable skills waivers revoked
AB Retirement Number of retirement waivers revoked
AC Health Number of health waivers revoked
AD Enrollment Number of enrollment unavailable waivers revoked
Unavailable
AE Training Not Number of training not available waivers revoked
Available
Other
AF Completed Training Number of individuals who completed training during the
quarter.
AG Training Cost – See below for definition of Training Cost Recipients
Recipients
2 ETA-563 Rev.12/2006
Excel Data Element Description
Column
AH Training Costs – This item includes: (1) Tuition: facility and training costs,
Amount books and laboratory fees, and/or equipment expenses
approved by the State agency; (2) Transportation: payments
made to defray the costs of travel between the trainee's
residence and the training facility, if the training is outside
the commuting area; and (3) Subsistence: payments made to
persons in TAA-approved training to defray the expenses of
separate maintenance when the training facility is located
outside the commuting area.
AI Job Search See below for definition of Job Search Allowance.
Allowance –
Recipients
AJ Job Search Payments of actual job search expenses incurred by a worker
Allowance – seeking employment in an area within the United States and
Costs outside the normal commuting area when there is no
reasonable expectation of finding work within the
commuting area.
AK Relocation See below for definition of Relocation Allowance.
Allowance –
Recipients
AL Relocation Costs Payments made to defray the cost of relocating workers and
Paid their families to an area within the U.S., and outside the
normal commuting area, when the worker has obtained
employment or received a bona fide offer of employment
which is reasonably expected to be of long-term or lasting
duration.
AM Participants- this Unduplicated count of participants who received one or
quarter more services during the reporting quarter. Participants
include anyone who received one or more of the following:
training waiver, TRA, TAA-approved training, job search
allowance, relocation allowance.
AN Total Unduplicated count of participants who received one or
Participants- more services since the beginning of the fiscal year (YTD).
Year to Date Participants include anyone who received one or more of the
following: training waiver, TRA, TAA-approved training,
job search allowance, relocation allowance.
AO Co-Enrolled in Number of individuals co-enrolled in Wagner Peyser
Wagner Peyser program.
Program
AP Co-Enrolled in Number of individuals co-enrolled in WIA Dislocated
WIA Dislocated Worker and/or National Emergency Grants programs.
Worker Program
or NEG Program
3 ETA-563 Rev.12/2006
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