Workforce program performance data validation, Change 3

CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION  WIOA
ADVISORY SYSTEM  CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR  OPDR/OWI
Washington, D.C. 20210  DATE
December 1, 2025

ADVISORY:  TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23-19,
CHANGE 3

TO:  STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
H-1B SKILLS TRAINING GRANT PROGRAM RECIPIENTS
INDIAN AND NATIVE AMERICAN PROGRAM (INAP) GRANT
RECIPIENTS
JOB CORPS CONTRACTORS
JOBS FOR VETERANS STATE GRANTS (JVSG) GRANT RECIPIENTS
STATE MONITOR ADVOCATES
NATIONAL FARMWORKER JOBS PROGRAM (NFJP) GRANT
RECIPIENTS
NATIONAL DISLOCATED WORKER GRANT RECIPIENTS (DWG)
STATE APPRENTICESHIP AGENCIES
OFFICE OF APPRENTICESHIP (OA) STATE DIRECTORS
APPRENTICESHIP GRANT RECIPIENTS (OA-MANAGED)
REENTRY EMPLOYMENT OPPORTUNITIES (REO) GRANT
RECIPIENTS
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
GRANT RECIPIENTS
YOUTHBUILD GRANT RECIPIENTS

FROM:  LORI FRAZIER BEARDEN
Acting Assistant Secretary

SUBJECT:  Guidance for Validating Required Performance Data Submitted by Grant
Recipients of U.S. Department of Labor (DOL) Workforce Programs

1. Purpose. To announce revisions to Training and Employment Guidance Letter (TEGL) 23-
19, Change 1, and Change 2 Guidance for Validating Required Performance Data Submitted
by Grant Recipients of U.S. Department of Labor (DOL) Workforce Programs. This
guidance provides information to grant recipients of the U.S. Department of Labor workforce
programs, including states, and provides guidelines for grant recipients to use in developing
procedures for ensuring the data submitted for performance reporting are valid and reliable.

RESCISSIONS  EXPIRATION DATE
TEGL 23-19, Change 1  Continuing
TEGL 23-19, Change 2

With this issuance, DOL (the Department) updates the guidance to align it with changes
made by the Workforce Innovation and Opportunity Act (WIOA) Effectiveness in Serving
Employers Performance Indicator final rule (89 FR 13814 (Feb. 23, 2024)) (Final Rule),
which took effect March 25, 2024. This Final Rule defined the Effectiveness in Serving
Employers primary indicator of performance, as required by WIOA section 116(b)(2), as
Retention with the Same Employer; it also clarifies what can be counted as an Educational
Functional Level gain type for the Measurable Skill Gains indicator outlined in TEGL 10-16,
Change 3 Performance Accountability Guidance for Workforce Innovation and Opportunity
Act (WIOA) Core Programs issued June 11, 2024. This guidance also revises source
documentation in Attachment II to be consistent with Departmental guidance including
TEGL 26-16, Change 1 Guidance on the use of Supplemental Wage Information to
implement the Performance Accountability Requirements under the Workforce Innovation
and Opportunity Act (WIOA) issued July 10, 2025.

2. Action Requested. Please replace the PDF and Excel versions of attachments to TEGL 23-
19, Changes 1 and 2 with the revised versions attached to and posted with this advisory to
ensure that the guidance properly reflects revised data validation, and source documentation
information for WIOA core and non-core programs.

3. Summary and Background.

Summary – This guidance replaces Training and Employment Guidance Letter (TEGL) 23-
19, Changes 1 and 2, Guidance for Validating Required Performance Data Submitted by
Grant Recipients of U.S. Department of Labor (DOL) Workforce Programs, published
October 25, 2022, and May 12, 2023, respectively. This guidance provides clarifying
language and revisions to data validation requirements specific to grant recipients of DOL
workforce programs. The guidance aligns with and expands on the DOL/Department of
Education Joint Guidance in TEGL 07-18, Change 1 Guidance for Validating Jointly
Required Performance Data Submitted under the Workforce Innovation and Opportunity Act
(WIOA) and provides specific data validation guidance for the WIOA core programs and
other DOL-funded programs not addressed in TEGL 07-18, Change 1.

Background – Data validation is a series of internal controls or quality assurance techniques
established to verify the accuracy, validity, and reliability of data. Establishing a shared data
validation framework across programs ensures all program data consistently and accurately
reflect the performance of each grant recipient. To that end, the purposes of validation
procedures for both DOL-only and jointly required performance data are to:

•  Verify that the performance data reported by grant recipients to DOL are valid,
accurate, reliable, and comparable across programs;
•  Identify anomalies in the data and resolve issues that may cause inaccurate reporting;
•  Improve program performance accountability through the results of data validation
efforts; and
•  Describe source documentation required for common data elements.

This issuance provides additional DOL-specific guidance on data validation for DOL
programs for both the DOL-administered WIOA core programs and those that are not
WIOA core programs (referred to in this guidance as “non-core programs”). Non-core
programs include programs authorized by WIOA, as well as programs authorized by
other Federal legislation. Collectively, the non-core programs include:
• Indian and Native American Program (INAP), under WIOA section 166;
• Job Corps, under WIOA sections 141-162;
• National Farmworker Jobs Program (NFJP), under WIOA section 167;
• YouthBuild, under WIOA section 171;
• Reentry Employment Opportunities (REO), under WIOA section 169;
• National Dislocated Worker Grants (DWG), under WIOA section 170;
• H-1B Skills Training Grant Programs, authorized under section 414(c) of the
American Competitiveness and Workforce Improvement Act of 1998 (29 U.S.C.
3224a);
• Senior Community Service Employment Program (SCSEP), authorized under
title V of The Older Americans Act of 1965 (42 U.S.C. 3056 et seq.);
• Apprenticeship Grants administered by the Office of Apprenticeship (OA),
authorized by the National Apprenticeship Act of 1937 (29 U.S.C. 50); and
• Jobs for Veterans State Grants (JVSG), authorized under 38 U.S.C. chapter 41.

In addition, the data validation requirements in this guidance also apply to the Monitor
Advocate System. The Monitor Advocate System protects the standard of services
provided to migrant and seasonal farmworkers (MSFW) under the Wagner-Peyser Act
Employment Service program. Therefore, as part of a WIOA core program, all the
requirements that apply to the Wagner-Peyser Act Employment Service for data
validation will apply to the Monitor Advocate System.

DOL, jointly with the Department of Education, issued TEGL 07-18, Change 1 Guidance
for Validating Jointly Required Performance Data Submitted under the Workforce
Innovation and Opportunity Act (WIOA), which elaborated on the data validation
guidelines for performance accountability required under WIOA section 116(d)(5). This
DOL-only data validation guidance fits within the framework established in TEGL 07-18,
Change 1 and provides DOL grant recipients with additional details on the framework for
data validation. Grant recipients must develop data validation policies and procedures
consistent with the instructions in this guidance.

Implementation – Grantees may implement the revisions outlined in this guidance at their
convenience but no later than with participants who have a start date of July 1, 2026.

4. DOL Data Validation Requirements.

Requirements for WIOA Core Programs and Non-Core Programs.
i. WIOA Core Programs: WIOA establishes performance accountability
indicators and performance reporting requirements to assess the effectiveness
of states and local areas in achieving positive outcomes for individuals served
by the workforce development system’s six core programs. WIOA core

programs must follow the data validation framework described in this section
as well as any program-specific guidance outlined in Attachment I.

ii. Non-Core Programs: Non-core programs must follow the program-specific
instructions and guidance related to their programs as discussed in Attachment
I.

Data Validation Framework. The WIOA core programs must use a data validation
strategy. However, these programs and the other non-core program grant recipients have
the discretion to decide the specific design, implementation, and periodic evaluation of
that strategy, so long as the strategy and procedures adhere to this guidance. All core and
non-core programs must collect source documentation in compliance with program-
specific instructions in Attachment I and Attachment II.

Data validation helps ensure the accuracy of required performance reports, safeguards
data integrity, and promotes the timely resolution of data anomalies and inaccuracies.
DOL recommends that grant recipients incorporate their data validation policies,
procedures, and methodology into their data quality assurance process, internal controls,
and the required monitoring policies and procedures in 2 CFR 200.328. DOL also
recommends that grantees maintain independence between program or grant staff who
collect and report data and those who validate reported data and source documentation.

WIOA core programs must develop data validation procedures that include:
• Written procedures for conducting data validation reviews that contain a
description of the process for identifying and correcting errors or missing data,
which may include electronic data checks;
• Regular data validation training for appropriate program staff (DOL
recommends at least annually);
• Monitoring protocols, consistent with 2 CFR 200.328, to ensure that program
staff are following the written data validation policy and procedures and take
appropriate corrective action if those procedures are not being followed;
• Regular data integrity review of program data (DOL recommends quarterly)
for errors, missing data, out-of-range variances in values reported, and other
anomalies;
• Documentation that missing source documentation and erroneous data
identified during the review process have been corrected;
• Documentation processes for maintaining records per the Federal records
retention policy, which may include: copies of worksheets on data elements or
records reviewed, frozen quarterly wage records for wage record matching
used for reporting outcomes, trends in common data accuracy issues, error
rates, and corrective action efforts made after data validation reviews; and
• Regular assessments of the effectiveness of the data validation process (DOL
recommends at least annually) and revisions to that policy and process as
needed.

On a quarterly basis, DOL will provide grant recipients with feedback regarding their
performance reports to aid in data integrity efforts and support data accuracy (e.g.,
Quarterly Report Analysis, performance scorecards, etc.). The analysis will include, but
is not limited to, a review of the data submitted, anomalies and outliers, and other
potential data quality issues, which may indicate reporting inaccuracies. Grant recipients
are encouraged to both incorporate and utilize the DOL-provided analysis in their data
validation processes to improve the accuracy of required reports.

Data Validation Parameters. States must validate the information in annual reports for
WIOA core programs each program year before submitting the reports to DOL. As noted
above, DOL recommends that all grant recipients engage in data validation activities on a
quarterly basis to ensure their data are accurate. Establishing quarterly data reviews is a
best practice for identifying and correcting errors to improve performance reporting and
ensuring that the data reflects the program participants, services, and outcomes.

DOL will not provide a specific statistical validation sampling methodology or specific
data validation software but encourages grant recipients to incorporate a comprehensive
random sampling methodology and procedure for reviewing the source documentation of
participant files (including Exiters) into their data validation processes. Grant recipients
should use a random sampling methodology, provide a sufficient representation of
records from each program, and for each of the required elements as described in
Attachment II.1 Grant recipients should also consider mechanisms for ensuring that zeros,
blanks or null values, and negative responses are accurate. Approaches could include
incorporating internal edit checks, outlier reports, and processes for resolving any issues
resulting in unreported or missing elements identified through participant file reviews.

Source Documentation. In Attachment II of this guidance, programs mentioned above
must identify acceptable source documentation necessary to validate these selected data
elements. Grant recipients may: (1) require source documentation for additional program-
specific data elements not included in this guidance; (2) maintain supporting source
documentation for data elements not included in this guidance; and/or (3) conduct
validation on additional data elements not included in this guidance. For any additional
data that grantees want to validate beyond the requirements set forth in Attachment II,
DOL recommends that grant recipients reduce burden by leveraging the source
documentation outlined in Attachment II.

Documentation of Eligibility. While the collection of source documentation for data
validation will often take place at the same time as the determination of an individual’s
program eligibility, these actions serve different purposes. Eligibility determination only
needs to confirm that an individual meets the requirements of the relevant program before
becoming a participant in the program. The list of source documentation outlined in
Attachment II describes documents that could be used for eligibility determination.

1
Grant recipients may use publicly available calculators and tools for determining sample size based on total
records

Reporting Requirements. Grant recipients must describe their data integrity measures,
data validation methodology, policies, and procedures as required by their individual
program guidance in Attachment I. Grant recipients should contact their appropriate
regional or program offices for technical assistance.

Monitoring. DOL will conduct monitoring of these requirements through the appropriate
regional or program office. During these reviews, grant recipients can expect Federal
staff to conduct monitoring activities that include, but are not limited to: (1) checking for
data validation policies, processes, and procedures conform to guidance; (2) verifying the
grantee's compliance with its established policies, processes, and procedures; (3)
verifying if grantees are training staff, and if any corrective action is needed or
implemented; (4) reviewing files and source documentation; (5) reviewing data validation
results maintained per Federal records retention policy per 2 CFR § 200.334; and (6)
analyzing data integrity reports generated by DOL. Reviews may result in findings or
requirements for corrective action.

5. Inquiries. Please direct inquiries to the appropriate regional or program office.

6. References.
• Workforce Innovation and Opportunity Act, Pub. L. 113-128;
• Government Performance and Results Act (GPRA) of 1993 (Public Law 103-62;
107 Stat. 285);
• Joint Rule for Unified and Combined State Plans, Performance Accountability, and
the One-Stop System Joint Provisions; Final Rule (WIOA Joint Final Rule)
published at 81 FR 55792 (Aug. 19, 2016);
• Employment and Training Administration, Workforce Innovation and
Opportunity Act; Final Rule (WIOA DOL Final Rule) published at 81 FR
56071 (Aug. 19, 2016);
• Workforce Innovation and Opportunity Act (WIOA) Common Performance
Reporting (OMB No. 1205-0526);
• DOL-only Performance Accountability, Information, and Reporting
System (OMB No. 1205-0521);
• TEGL 10-16, Change 3: Performance Accountability Guidance for Workforce
Innovation and Opportunity Act (WIOA) Core Programs (June 11, 2024);
• TEGL 18-16, Change 2: Revisions to Training and Employment Guidance Letter
18-16, Change 1 Program Eligibility and Enrollment Guidance for the National
Farmworker Jobs Program (January 17, 2025);
• TEGL 19-16: Guidance on Services provided through the Adult and Dislocated
Worker Programs under the Workforce Innovation and Opportunity Act (WIOA)
and the Wagner- Peyser Act Employment Service (ES), as amended by title III of
WIOA, and for Implementation of the WIOA Final Rules (March 1, 2017);
• TEGL 11-19, Change 2: Negotiations and Sanctions Guidance for the Workforce
Innovation and Opportunity Act (WIOA) Core Programs (January 6, 2025);

•  TEGL 07-18, Change 1: Guidance for Validating Jointly Required Performance
Data Submitted under the Workforce Innovation and Opportunity Act (WIOA)
(July 10, 2025);
•  TEGL 26-16, Change 1: Guidance on the use of Supplemental Wage Information
to implement the Performance Accountability Requirements under the Workforce
Innovation and Opportunity Act (WIOA) (July 10, 2025)
•  TEGL 14-18: Aligning Performance Accountability Reporting, Definitions, and
Policies Across Workforce Employment and Training Programs Administered by
the U.S. Department of Labor (DOL) (March 25, 2019);
•  TEN 19-22, Change 1: Change 1 to Training and Employment Notice No. 19-22:
Reporting Training in the U.S. Department of Labor’s (DOL) Participant
Individual Record Layout (PIRL) (March 31, 2023);
•  Employment and Training Administration source for WIOA requirements: https://
www.dol.gov/agencies/eta/wioa/; and
•  The Performance website addresses how performance is measured, reported, and
evaluated at the Employment and Training Administration: https://www.dol.gov/
agencies/eta/performance/.

Attachment(s).
• Revised Attachment I – Program-Specific Instructions
• Revised Attachment II – Source Documentation for WIOA Core/Non-Core Programs

Attachment I

Program-Specific Instructions

1. Title I Adult, Dislocated Worker, Youth and Title III Wagner-Peyser Act Employment
Service. WIOA title I Adult, Dislocated Worker, Youth, and title III Wagner-Peyser Act
Employment Service programs are required to follow all data validation policies and procedures set
forth in this guidance. This also includes validating all elements indicated by “X” (Required for
Data Element Validation) with supporting documentation outlined in Attachment II, by program.
States and outlying areas must summarize their data validation methodology, policies, and
procedures in their annual narrative performance reports. States may only use self-attestation, or
self-reported supplemental wage data information from participants through post-exit follow-up,
when all efforts to collect other allowable source documentation have been exhausted. DOL’s
expectation is that self-attestation, or self-reported supplemental employment and wage data
collected through post-exit follow-up will be limited.

2. Indian and Native American Programs (INAP). INAP grant recipients are encouraged to
fully implement the data validation framework outlined in section 4 of TEGL 23-19, Change 3.
DOL recommends grant recipients administer quarterly reviews of their performance outcomes
to compare them against expected outcomes, to ensure data entry is timely, and to ensure
reported outcomes are accurately reflected with supporting documentation. Additionally, grant
recipients should work to develop a policy for periodic monitoring of source documentation.
This may include random file selections scheduled on a quarterly basis to ensure the required
source documentation reflects the outcomes reported. Grant recipients should implement
policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is collected, and maintained. These efforts will help protect grant recipients from
incurring disallowed costs or being cited for other compliance findings by identifying and
correcting potential issues prior to reporting. The case management system for the INAP
program is consistent with and supports the data validation framework outlined in section 4 of
TEGL 23-19, Change 3.
3.  Job Corps. Job Corps employs a source documentation validation process through its case
management system. In its policy guidance, Job Corps establishes specific source documents
required for all student-related data entry and publishes a Program Instruction Notice when
changes are made to any measure definition and related documentation requirement. Job Corps’
data portals list out all required documents in drop-down menus, and all the contractors are
required to select the correct and specific documents in support of entering students’ data during
application, enrollment, center training, and post-separation placement phases. In the data entry
portals, Job Corps uses edit check functions to protect data integrity; outliers or errors in data
entry are red flagged or rejected until corrected. In addition, Job Corps conducts routine data
integrity audits to identify deviations and errors in documentation for student information and
takes contractual and administrative actions to mitigate the damages and correct mistakes. The
Job Corps’ Data Center extracts, processes, and sends the Participant Individual Record Layout
(PIRL) data to the Workforce Integrated Performance System (WIPS) following another quality
review.

Attachment I

4. National Farmworker Jobs (NFJP) Programs (NFJP Career Services and Training, and
NFJP Housing). NFJP grant recipients are required to develop and implement data validation
policies and procedures using the data validation framework outlined in section 4 of TEGL 23-19,
Change 3. DOL recommends that grant recipients run periodic reviews of their performance
outcomes to compare them against expected outcomes, ensure data entry is timely, and to ensure
reported outcomes are accurately reflected with supporting documentation. Additionally, grant
recipients should work to develop a policy for periodic monitoring of source documentation. This
may include random file selections scheduled on a quarterly basis to ensure the required source
documentation contained in this TEGL’s Attachment II are provided for each participant file to
which the data elements pertain. Grant recipients should implement policies that align with the
goals of this TEGL, where possible, to ensure adequate documentation is collected, and
maintained. These efforts will help protect grant recipients from incurring disallowed costs or
being cited for other compliance findings.

5. YouthBuild. YouthBuild grant recipients are encouraged to fully implement the data validation
framework outlined in section 4 of TEGL 23-19, Change 3. DOL recommends grant recipients
administer quarterly reviews of their performance outcomes to compare them against expected
outcomes, ensure data entry is timely, and ensure reported outcomes are accurately reflected with
supporting documentation. Additionally, grant recipients should work to develop a policy for
periodic monitoring of source documentation. This may include random file selections scheduled on
a monthly or quarterly basis to ensure the required source documentation contained in this TEGL’s
Attachment II are provided for each participant file to which the data elements pertain. Grant
recipients should implement policies that align with the goals of this TEGL, where possible, to
ensure adequate documentation is collected and maintained. These efforts will help protect grant
recipients from incurring disallowed costs or being cited for other compliance findings. The case
management system for the YouthBuild program is consistent with and supports the data validation
framework outlined in section 4 of TEGL 23-19, Change 3.

6. Reentry Employment Opportunities (REO). REO grant recipients (Youth, Young Adults, and
Adults) are encouraged to fully implement the data validation framework outlined in section 4 of
TEGL 23-19, Change 3. DOL recommends grant recipients administer quarterly reviews of their
performance outcomes to compare against expected outcomes, to ensure data entry is timely, and
to ensure reported outcomes are accurately reflected with supporting documentation.
Additionally, grant recipients should work to develop a policy for periodic monitoring of source
documentation. This may include random file selections scheduled on a quarterly basis to ensure
the required source documentation reflects the outcomes reported. Grant recipients should
implement policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is provided. These efforts will help protect grant recipients from incurring
disallowed costs or being cited for other compliance findings. The case management system for
the REO program is consistent with and supports the data validation framework outlined in
section 4 of TEGL 23-19, Change 3.

7. H-1B Skills Training Grants. H-1B grant recipients are encouraged to fully implement the data
validation framework outlined in section 4 of TEGL 23-19, Change 3 and use the supporting
documentation indicated in Attachment II to validate H-1B-specific data elements in consultation

Attachment I
with their assigned Federal Project Officer. DOL recommends that grant recipients conduct
periodic reviews of their performance outcomes to compare them against expected outcomes, and
to ensure reported outcomes are accurately reflected with supporting documentation and that data
entry is timely. Additionally, grant recipients should develop a policy for periodic monitoring of
source documentation. This may include random file selections scheduled on a quarterly basis to
ensure the required source documentation reflects the outcomes reported. Grant recipients should
implement policies that align with the goals of this TEGL to ensure adequate documentation is
collected and maintained. These efforts will help protect grant recipients from compliance
findings or incurring disallowed costs by identifying and correcting potential issues prior to
reporting.

8. The Senior Community Services Employment Program (SCSEP). SCSEP grant recipients are
encouraged to fully implement the data validation framework outlined in section 4 of TEGL 23-
19, Change 3. DOL recommends grant recipients administer quarterly reviews of their
performance outcomes to compare them against expected outcomes, ensure data entry is timely,
and ensure reported outcomes are accurately reflected with supporting documentation.
Additionally, grant recipients should work to develop a policy for periodic monitoring of source
documentation. This may include random file selections scheduled on a quarterly basis to ensure
the required source documentation reflects the outcomes reported. Grant recipients should
implement policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is provided. These efforts will help protect grant recipients from incurring
disallowed costs or being cited for other compliance findings. The case management system for
the SCSEP program is consistent with and supports the data validation framework outlined in
section 4 of TEGL 23-19, Change 3.
9.  Apprenticeship Grants (Office of Apprenticeship-Managed). Apprenticeship grant recipients
are required to fully implement the data validation framework outlined in section 4 of TEGL 23-
19, Change 3. At a minimum, DOL recommends that grant recipients conduct quarterly reviews
of their performance outcomes to compare them against expected outcomes, to ensure data entry
is timely, and to ensure reported activities and outcomes are accurately reflected with appropriate
source documentation. Additionally, grant recipients should develop a policy for periodic
monitoring of source documentation. This may include random file selections on a quarterly or
more frequent basis to ensure the required source documentation reflects the activities and
outcomes reported. Grant recipients should implement policies and procedures that align with the
goals of this TEGL to ensure adequate documentation is collected and maintained. These efforts
will help protect grant recipients from incurring disallowed costs or being cited for other
compliance findings by identifying and correcting potential issues prior to reporting.
The Common Reporting Information System (CRIS) provides ETA grantees a mechanism for
verifying employment-based performance outcomes by conducting wage matching using SSNs.
Non-state OA-Managed grant recipients must report participant SSNs to ETA in the PIRL using
data element 2700 (PIRL 2700). To receive employment and wage outcomes from CRIS, non-
state OA-Managed grant recipients must report participant SSNs.
State OA-Managed grant recipients may collect participant SSNs to capture employment-based
outcomes by coordinating with their state Unemployment Insurance (UI) agency. However, State

Attachment I
grant recipients do not report SSNs in PIRL data files submitted to ETA. State OA-Managed
grant recipients who do not have access to State UI data must collect and report SSNs to ETA in
order for employment and wage data to be captured by CRIS.
All grantees may use supplemental data for employment- and wage-based outcomes if a
participant does not provide an SSN. OA-Managed grant participants are not required to provide
an SSN to receive services.

10. Jobs for Veterans State Grants (JVSG). JVSG grant recipients are encouraged to implement the
data validation framework outlined in section 4 of TEGL 23-19, Change 3. A participant’s self-
attestation of eligibility is sufficient to receive Disabled Veterans’ Outreach Program services.
Establishing quarterly data reviews can help with identifying and correcting errors to improve
performance reporting, as well as ensuring the data accurately reflects the program participants,
services, and outcomes.

11.  National Dislocated Worker Grants (DWG). DWG grant recipients are encouraged to fully
implement the data validation policies and procedures set forth in section 4 of TEGL 23-19,
Change 3. Grant recipients should implement a data validation policy; DOL recommends aligning
the data validation policy with the policy established for the WIOA core programs. Establishing
quarterly data reviews is a promising practice for identifying and correcting errors to improve
performance reporting, as well as ensuring the data accurately reflects the program participants,
services, and outcomes.

CRIS provides DOL grantees a mechanism for verifying employment-based performance
outcomes by conducting wage matching using SSNs. DWG recipients that use CRIS for
employment-based outcomes must report participant SSNs in the PIRL data element 2700. To
receive outcomes from CRIS, non-state DWG grant recipients must report participant SSNs.

While state DWG recipients may collect participant SSNs to capture employment-based
outcomes, participant SSNs must not be included in files submitted to ETA in PIRL data element
2700. Note that DWG participants are not required to provide an SSN to receive services. All
grantees may use supplemental data for employment-based outcomes if a participant does not
provide an SSN.

Attachment II

Source Documentation for Core/Non-Core Programs DOL-Only Data Element Validation
Source Documentation Validation Instructions
The data element source documentation table lists the data elements that grantees are either required or
encouraged to validate as part of the data validation framework discussed in Attachment I (please refer to
Attachment I for program-specific guidance). The table displays the PIRL data element numbers, data element
names, definitions/instructions, program-specific requirements, and source documentation needed to perform
data element validation on each data element. All grantees reporting performance data in accordance with
section 116 (d) of WIOA must use the same data element definitions in the PIRL. All programs required to
conduct data validation, as outlined in Attachment I, must use the source documentation in Attachment II.
A. Understanding the Source Documentation Attachment layout/columns

1. Columns for “Data Element Number,” “Data Element Name,” and “Data Element Definitions/
Instructions” are not to be cited as the latest PIRL data elements. For current PIRL-related information,
please visit ETA’s Performance Reporting website.
2. An “X” in the column represents the data elements applicable to a particular program for validation.
3. The “Source Documentation” column lists acceptable source documentation for each element.
Programs may choose any one of the acceptable source documentation from the list. Grantees may be
more restrictive and authorize a smaller subset of allowable source documentation in their grantee
policy. Grantees choosing to establish more restrictive source documentation policies should carefully
consider the impacts (direct or indirect) that those restrictions may have on providing services to
populations with barriers that can make obtaining certain source documents difficult.
4. The “Program Specific Parameters” column lists any special conditions or notes a program office may
require. Source documentation requirements in this column, if any, will supplement or supersede those
listed in the Source Documentation column, as these requirements may limit acceptable source
documentation.
B. Types of Source Documentation
The validation guidelines provide multiple forms of acceptable source documentation. Source documentation
must match the reported data. If multiple sources conflict, the most authoritative source should be used to
determine if the data element is valid and accurate.

These source documentation types include:

1. Cross-Match: A cross-match requires grantees to identify detailed evidence that confirms the data
element in a secondary database. Grantees must also confirm supporting information, such as dates of
participation and services rendered. Grantees must have data sharing agreements in place as appropriate.
Upon request, results must be available to federal auditors.

2. Self-Attestation: Self-attestation means a written, or electronic/digital declaration of information for a
particular data element, signed and dated by the participant. The Department broadly interprets what is
considered an electronic/digital signature. Electronic signatures or a submission from the participant such
as an email, text, or unique online survey response, are considered an electronic signature or verification; it
must be participant-generated and traceable to the participant. Grantees must retain documentation of self-
attestations provided by participants. Grantees should use other forms of source documentation when
possible.

3. Case Notes: Case notes refer to either paper or electronic statements by the case manager or program staff
that identify, at a minimum, the following: (a) a participant's situation status related to a specific data
element, (b) the date on which the information was obtained, and (c) the name of the case manager or
program staff who obtained the information.

Attachment II

4. Electronic Records2, which may include:
o Participant Source Documents: Participant source documents maintained in the grantee’s
management information system (MIS) or other official record keeping system.
o Grantee Participant Service Record: Grantee participant information generated and maintained by
the grantee regarding the specific services received by a participant. The information may be
generated and maintained through the grantee’s MIS or other official recordkeeping system but must
accurately reflect the data being recorded. System features such as a checkbox, radio button, or date
field must corroborate participant information, services, or other elements recorded.

2
Electronic Record means any information that is recorded in a form that only a computer can process and that
satisfies the definition of a Federal record under the Federal Records Act. The term includes both record content
and associated metadata that the agency determines is required to meet agency business needs.
https://www.ecfr.gov/current/title-36/chapter-XII/subchapter-B/part-1220

Source Documentation for Core/Non-Core Programs DOL-Only Data Element Validation
Source Documentation Validation Instructions
The data element source documentation table lists the data elements that grantees are either required or encouraged to validate as part of the data validation framework discussed in Attachment I (please refer to Attachment I for program-specific guidance). The table
displays the PIRL data element numbers, data element names, definitions/instructions, program-specific requirements, and source documentation needed to perform data element validation on each data element. All grantees reporting performance data in accordance
with section 116 (d) of WIOA must use the same data element definitions in the PIRL. All programs required to conduct data validation, as outlined in Attachment I, must use the source documentation in Attachment II.
A. Understanding the Source Documentation Attachment layout/columns

1.  Columns for “Data Element Number,” “Data Element Name,” and “Data Element Definitions/ Instructions” are not to be cited as the latest PIRL data elements. For current PIRL-related information, please visit ETA’s Performance Reporting website.
2.  An “X” in the column represents the data elements applicable to a particular program for validation.
3.  The “Source Documentation” column lists acceptable source documentation for each element. Programs may choose any one of the acceptable source documentation from the list. Grantees may be more restrictive and authorize a smaller subset of
allowable source documentation in their grantee policy. Grantees choosing to establish more restrictive source documentation policies should carefully consider the impacts (direct or indirect) that those restrictions may have on providing services to populations with
barriers that can make obtaining certain source documents difficult.
4.  The “Program Specific Parameters” column lists any special conditions or notes a program office may require. Source documentation requirements in this column, if any, will supplement or supersede those listed in the Source Documentation column, as
these requirements may limit acceptable source documentation.
B. Types of Source Documentation
The validation guidelines provide multiple forms of acceptable source documentation. Source documentation must match the reported data. If multiple sources conflict, the most authoritative source should be used to determine if the data element is valid and
accurate.
These source documentation types include:
Cross-Match: A cross-match requires grantees to identify detailed evidence that confirms the data element in a secondary database. Grantees must also confirm supporting information, such as dates of participation and services rendered. Grantees must have data
sharing agreements in place as appropriate. Upon request, results must be available to federal auditors.

2. Self-Attestation: Self-attestation means a written, or electronic/digital declaration of information for a particular data element, signed and dated by the participant. The Department broadly interprets what is considered an electronic/digital signature. Electronic
signatures or a submission from the participant such as an email, text, or unique online survey response, are considered an electronic signature or verification; it must be participant-generated and traceable to the participant. Grantees must retain documentation of self-
attestations provided by participants. Grantees should use other forms of source documentation when possible.

3. Case Notes: Case notes refer to either paper or electronic statements by the case manager or program staff that identify, at a minimum, the following: (a) a participant's situation status related to a specific data element, (b) the date on which the information was
obtained, and (c) the name of the case manager or program staff who obtained the information.

4. Electronic Records, which may include:
Participant Source Documents: Participant source documents maintained in the grantee’s management information system (MIS) or other official record keeping system.
Grantee Participant Service Record: Grantee participant information generated and maintained by the grantee regarding the specific services received by a participant. The information may be generated and maintained through the grantee’s MIS or other official
recordkeeping system but must accurately reflect the data being recorded. System features such as a checkbox, radio button, or date field must corroborate participant information, services, or other elements recorded.

Electronic Record means any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record under the Federal Records Act. The term includes both record content and associated metadata that the agency
determines is required to meet agency business needs. https://www.ecfr.gov/current/title-36/chapter-XII/subchapter-B/part-1220

Attachment II Source Documentation

Attachment II: Source Documentation DOL- only Data Element Validation
Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
SECTION A - INDIVIDUAL INFORMATION

SECTION A.02 - EQUAL OPPORTUNITY INFORMATION

200  Date of Birth  Record the participant's date of birth.  • Driver's License  For H-1B grantees: Grants that serve incumbent
(WIOA)  • Baptismal Record  worker participants may use documentation
• Birth Certificate  maintained by the employer to document "Date of
• DD-214  Birth (WIOA)."
• Report of Transfer or Discharge Paper
• Federal, State, Local or Tribal  For Job Corps: Job Corps also allows the following
Identification Card  where the applicant's name and date of birth is
• Passport  identified:
• Hospital Record of Birth  i) Department of Homeland Security (DHS)
• Public Assistance/Social Service  documents including Document I-55 Permanent
Records  Resident Card and Form I-94 Arrival/Departure
X  X  X X X X  X  X X X X X  X X X X • School Records or ID Cards  Record and Form I-766 Employment Authorization
• Work Permit  Document
• Family Bible
• Cross-Match with State Agency
Records
• Justice System Records
• Selective Service Registration
• Signed Letter from a parent or
guardian
• Medical Records

202  Individual with a Disability  Record 1 if the participant indicates that they have any "disability”, as defined in Section 3(2)(a) of the  • School 504 Records Provided by
(WIOA)  Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a "disability" is a  Student
physical or mental impairment that substantially limits one or more of the person's major life activities.  • Assessment Test Results
Record 0 if the participant indicates that he/she does not have a disability that meets the definition.  X  X  X X X X  X  X X  X  X X X  • School Individualized Education
Record 9 if the participant did not self-identify.  Program (IEP) record
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 1 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
211  American Indian / Alaska Native  Record 1 if the individual self-identifies as a person with origins in any of the original peoples of North,  For DINAP
(WIOA)  Central, and South America.  At a minimum, one of the following:
• Certificate of Degree of Indian Blood (CDIB) card or
Note that this definition is broader than the definition in WIOA which is based on the definition of an  letter
individual from US Federally recognized tribes, which is:  • Tribal Enrollment Card
a member of an Indian tribe, band, nation, or other organized group or community, including any Alaska  • Letter or card from BIA showing census roll
Native village or regional or village corporation as defined in or established pursuant to the Alaska  X X  number
Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for  • Document from the Alaska Native Corporation
the special programs and services provided by the United States to Indians because of their status as  which verifies that the applicant is an Alaska Native
Indians.  • Other official tribal records, including descendant
Record 0 if the individual indicates that they do not meet any of these conditions.  documentation.
Record 9 if the individual did not self-identify any race or ethnicity.

214  Native Hawaiian / Pacific Islander  Record 1 if the individual self-identifies as a person having origins in any of the original peoples of  For DINAP
(WIOA)  Hawaii, Guam, Samoa, or another Pacific Island.  One of the following:
Record 0 if the individual indicates that they do not meet any of these conditions.  • Certified Birth Certificate showing Native Hawaiian
Record 9 if the individual did not self-identify any race or ethnicity.  ethnicity
X X  • OHA (Office of Hawaiian Affairs) Registry Card
• Kamehameha Schools Ho`oulu Hawaiian Data
Center Certification Letter which states Native
Hawaiian

SECTION A.03 - VETERAN CHARACTERISTICS

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 2 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
301  Eligible Veteran or Other Eligible Person  Record 1 if the participant served in the active U.S. military, naval, air, or space service for a period of  Source documentation beyond Self-
less than or equal to 180 days, and who was discharged or released from such service under conditions  Attestation for this element is only
other than dishonorable.  required at the point in which a decision
Record 2 if the participant (a) served on active duty for a period of more than 180 consecutive days and  is made to enroll a covered person over
was discharged or released from such service under conditions other than dishonorable; or (b) was  a non-covered person and commit
discharged or released because of a service connected disability; or (c) was a member of a reserve  financial resources, which does not
component under an order to active duty pursuant to section 12301(a), (d), or (g), 12302, or 12304 of  include staff time. (Per TEGL 10-09,
Title 10, U.S.C., served on active duty during a period of war or in a campaign or expedition for which a  Section 9.)
campaign badge is authorized and was discharged or released from such duty with other than a  • DD-214
dishonorable discharge; or (d) was discharged or released from active duty by reason of a sole  • Cross-Match with Department of
survivorship discharge (as that term is defined in section 1174(i) of title 10).  Defense Records
Record 3 if the participant is: (a) the spouse of any person who died on active duty or of a service  • Cross-Match with Veterans Service
connected disability, (b) the spouse of any member of the Armed Forces serving on active duty who at  Database
X  X  X  X X  X  X X X X X  X X X
the time of application for assistance under this part, is listed, pursuant to section 556 of title 37 and  • A Letter from the Veterans'
the regulations issued there under, by the Secretary concerned, in one or more of the following  Administration
categories and has been so listed for more than 90 days: (i) missing in action; (ii) captured in the line of  • NGB- 22 documenting Title 10 federal
duty by a hostile force; or (iii) forcibly detained or interned in the line of duty by a foreign government  active duty service
or power; or (c) the spouse of any person who has a total disability permanent in nature resulting from  • Self-Attestation
a service connected disability or the spouse of a veteran who died while a disability so evaluated was in
existence or (d) a family caregiver of a wounded, ill, or injured member located in a military treatment
facility/warrior transition unit or as a family caregiver as defined in 38 U.S.C. 1720G(d)(2) of such
wounded, ill, or injured members, or (e) a Transitioning Service Member (TSM) who participated in any
part of the Transition Assistance Program (TAP), including self-paced online modules and Individualized
Initial Counseling.
Record 9 if participant did not disclose veteran status.
Record 0 if the participant does not meet any one of the conditions described above.

SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION

400  Employment Status at Program Entry  Record 1 if the participant, at program entry, (a) is currently performing any work at all as a paid  • Pay check stubs, tax records, W2 form
(WIOA)  employee, (b) is currently performing any work at all in his or her own business, profession, or farm, (c)  • Wage record match
is currently performing any work as an unpaid worker in an enterprise operated by a member of the  • Quarterly tax payment forms, such as
family, or (d) is one who is not working, but currently has a job or business from which he or she is  an IRS form 941
temporarily absent because of illness, bad weather, vacation, labor-management dispute, or personal  • Document from employer on company
reasons, whether or not paid by the employer for time-off, and whether or not seeking another job.  letterhead attesting to an individual’s
Record 2 if the participant, at program entry, is a person who, although employed, either (a) has  employment status
received a notice of termination of employment or the employer has issued a Worker Adjustment and  • Self-employment worksheets signed
Retraining Notification (WARN) or other notice that the facility or enterprise will close, or (b) is a  and attested to by program participants
transitioning service member (i.e., within 12 months of separation or 24 months of retirement).  • Detailed case notes verified by
X  X  X
Record 3 if the participant, at program entry, is not in the labor force (i.e., those who are not employed  employer and signed by the counselor
and are not actively looking for work, including those who are incarcerated).  • Public Assistance Records
Record 0 if the participant, at program entry, is not employed but is seeking employment, makes  • Refugee Assistance Records
specific effort to find a job, and is available for work.  • Cross-Match with Public Assistance
Database
• Cross-Match with UI Database
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 3 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
401  UC Eligible Status  Record 1 if the participant is a person who (a) filed a claim and has been determined eligible for benefit  • Cross-Match with State UI Database
payments under one or more State or Federal Unemployment Compensation (UC) programs and whose  • Cross-Match with State MIS Database
benefit year or compensation, by reason of an extended duration period, has not ended and who has  • Referral Transmittal by RESEA or WPRS
not exhausted his/her benefit rights, and (b) received staff-assisted services provided by the  • Self-Attestation for Code Values 3 and
Reemployment Services and Eligibility Assessment (RESEA) program.  4 only
Record 2 if the participant is a person who (a) filed a claim and has been determined eligible for benefit
payments under one or more State or Federal Unemployment Compensation (UC) programs and whose
benefit year or compensation, by reason of an extended duration period, has not ended and who has
not exhausted his/her benefit rights, and (b) was referred to service through the state's Worker
Profiling and Reemployment Services (WPRS) system.
Record 3 if the participant is a person who meets condition 2 (a) described above, but was not referred
X  X  X  X X  X  X  X
to service through the state's WPRS system or did not receive a RESEA provided staff-assisted service.
Record 4 if the participant meets condition 2(a), but has exhausted all UC benefit rights for which
he/she has been determined eligible, including extended supplemental benefit rights.
Record 5 if the participant is claimant who is exempt from normal work search requirements according
state law, and does not have to perform work search activities.
Record 0 if the participant was neither a UC Claimant nor an Exhaustee.
Leave blank if this data element does not apply to the participant.

402  Long-Term Unemployed at Program Entry  Record 1 if the participant, at program entry, has been unemployed for 27 or more consecutive weeks.  • Public Assistance Records
(WIOA)  Record 2 if the participant, at program entry, has not been unemployed for 27 or more consecutive  • Refugee Assistance Records
weeks, but meets a Disaster DWG grantee’s unique definition of long-term unemployed.  • Cross-Match with Public Assistance
Record 3 if the participant has been unemployed for 27 or more non-consecutive weeks within the past  Database
12 months.  • Cross-Match with UI Database
Record 0 if the participant does not meet the condition described above.  X  X  X  X X  X  X  X  • Self-Attestation
Note: Code values 2 and 3 may only be used when the applicable code is allowed by programmatic
requirements.

407  Highest School Grade Completed at Program Entry  Use the appropriate code to record the highest school grade completed by the participant at program  • Applicable records from education  For Job Corps: If school records are unavailable, Job
(WIOA)  entry.  institution ( secondary school  Corps admission counselors must document
Record 1 – 12 for the number of school grades completed by the participant.  equivalency, diploma, attendance  attempts to obtain educational history.
Record 0 if no school grades were completed.  record, transcripts, drop out letter,
school documentation)
X  X X X X X  X X  X • Intake Application or Enrollment Form
• Electronic Records
• Case notes
• Self- Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 4 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
408  Highest Educational Level Completed at Program Entry  Use the appropriate code to record the highest educational level completed by the participant at  • Applicable records from education  For Job Corps: If school records are unavailable, Job
(WIOA)  program entry.  institution (secondary school  Corps admission counselors must document
Record 1 if the participant attained a secondary school diploma.  equivalency, diploma, attendance  attempts to obtain educational history.
Record 2 if the participant attained a secondary school equivalency.  record, transcripts, drop out letter,
Record 3 if the participant has a disability and attained a certificate of attendance/completion as a  school documentation)
result of successfully completing an Individualized Education Program (IEP).  • Intake Application or Enrollment Form
Record 4 if the participant completed one of more years of postsecondary education.  • Electronic Records
Record 5 if the participant attained a postsecondary certification, license, or educational certificate (non-  X  X X X X X  X X  X • Case notes
degree).  • Self- Attestation
Record 6 if the participant attained an Associate's degree.
Record 7 if the participant attained a Bachelor’s degree.
Record 8 if the participant attained a degree beyond a Bachelor's degree.
Record 0 if no educational level was completed.

409  School Status at Program Entry  Record 1 if the participant, at program entry, has not received a secondary school diploma or its  • Applicable records from education
(WIOA)  recognized equivalent and is attending any primary or secondary school (including elementary,  institution (secondary school
intermediate, junior high school, whether full or part-time), or is between school terms and intends to  equivalency, diploma, attendance
return to school.  record, transcripts, drop out letter,
Record 2 if the participant, at program entry, has not received a secondary school diploma or its  school documentation)
recognized equivalent and is attending an alternative high school or an alternative course of study  • Intake Application or Enrollment Form
approved by the local educational agency whether full or part-time, or is between school terms and is  • Electronic Records
enrolled to return to school.  • Case notes
Record 3 if the participant, at program entry, has received a secondary school diploma or its recognized  • Self-Attestation
equivalent and is attending a postsecondary school or program (whether full or part-time), or is  X  X  X X X X  X X  X  X
between school terms and is enrolled to return to school.
Record 4 if the participant, at program entry, is not within the age of compulsory school attendance;
and is no longer attending any school and has not received a secondary school diploma or its recognized
equivalent.
Record 5 if the participant, at program entry, is not attending any school and has either graduated from
secondary school or has attained a secondary school equivalency.
Record 6 if the participant, at program entry, is within the age of compulsory school attendance, but is
not attending school and has not received a secondary school diploma or its recognized equivalent.

410  Date of Actual Dislocation  Record the participant's date of actual dislocation from employment. This date is the last day of  • Verification from Employer
employment at the dislocation job.  • Rapid Response List
Leave blank if there is no dislocation job (e.g., displaced homemaker) or this data element does not  • Notice of Layoff
apply to the participant.  X  X  X  X  X  • Public Announcement with Follow-Up
Cross-Match with UI Database
• Self-Attestation

412  Tenure with Employer at Separation  Record the total number of months that the participant was employed with the employer of record as  • Verification from Employer
of the participant's most recent qualifying date of separation. Employment of at least one day but less  • Worker List from Firm
than one month should be recorded as "1".  • Cross-Match
Leave blank if this data element does not apply to the participant.  X  • Intake Application or Enrollment Form
• Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 5 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
413  Migrant and Seasonal Farmworker Designation as defined at 20 CFR 651.10  Record 1 if the participant is a seasonal farmworker, meaning an individual who is employed, or was  • Cross-Match with Public Assistance
employed in the past 12 months, in farmwork (as described at 20 CFR 651.10) of a seasonal or other  Records
temporary nature and is not required to be absent overnight from his/her permanent place of  • Cross-Match with State MIS Database
residence. Non-migrant individuals who are full-time students are excluded. Labor is performed on a  • Employment Records
seasonal basis where, ordinarily, the employment pertains to, or is of the kind exclusively performed at  • Case notes
certain seasons, or periods of the year and which, from its nature, may not be continuous or carried on  • Self-Attestation
throughout the year. A worker, who moves from one seasonal activity to another, while employed in
farm work, is employed on a seasonal basis even though he/she may continue to be employed during a
major portion of the year. A worker is employed on other temporary basis where he/she is employed
for a limited time only or his/her performance is contemplated for a particular piece of work, usually of
short duration. Generally, employment which is contemplated to continue indefinitely is not temporary. X

Record 2 if the participant is a migrant farmworker, meaning a seasonal farmworker (as defined above)
who travels to the job site so that the farmworker is not reasonably able to return to his/her permanent
residence within the same day. Full-time students traveling in organized groups rather than with their
families are excluded.

Record 0 if the participant does not meet the condition described above.

Leave blank if this data element does not apply to the individual.

SECTION A.05 - PUBLIC ASSISTANCE INFORMATION

600  Temporary Assistance to Needy Families (TANF)  Record 1 if the participant is listed on the welfare grant or has received cash assistance or other support  • TANF Eligibility Verification  For WIOA Adult/DW/WP/DWG require only if
services from the TANF agency in the last six months prior to participation in the program.  • TANF Period of Benefit Receipt  participant has received Individualized Career
Record 0 if the participant does not meet the condition described above.  Verification  Services or Training
Leave blank if this data element does not apply to the participant.  X  X  X  X X  X X  X  • Referral Transmittal from TANF
• Cross-Match with TANF Public
Assistance Records

601  Exhausting TANF Within 2 Years  Record 1 if the participant, at program entry, is within 2 years of exhausting lifetime eligibility under  • TANF Eligibility Verification  For WIOA Adult/DW/WP/DWG require only if
(Part A Title IV of the Social Security Act) at Program Entry  part A of Title IV of the Social Security Act (42 U.S.C. 601 et seq.), regardless of whether receiving these  • TANF Period of Benefit Receipt  participant has received Individualized Career
(WIOA)  benefits at program entry.  Verification  Services or Training
Record 0 if the participant does not meet the condition described above.  • Referral Transmittal from TANF
X  X  X  X X  X
Record 9 if the data element does not apply to the participant (i.e., the participant has never received  • Cross-Match with TANF Public
TANF, or if the participant has already exhausted lifetime TANF eligibility).  Assistance Records

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 6 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
602  Supplemental Security Income(SSI) / Social Security Disability Insurance (SSDI) Record 1 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in the  • SSI/SSDI Receipt of Benefits  For WIOA Adult/DW/WP/DWG require only if
last six months prior to participation in the program.  Verification  participant has received Individualized Career
Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX of the  • Referral Transmittal from SSA  Services or Training
Social Security Act in the last six months prior to participation in the program.  • SSI/SSDI Eligibility Verification
Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months prior to  • Cross-Match with SSA Database
participation in the program.
Record 4 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in the
last six months prior to participation in the program and is a Ticket to Work Program Ticket Holder
issued by the Social Security Administration.
Record 5 if the participant is receiving or has received SSDI benefit payments under Title XIX of the  X  X  X  X  X X  X
Social Security Act in the last six months prior to participation in the program and is a Ticket to Work
Program Ticket holder issued by the Social Security Administration.
Record 6 if the participant is receiving or has received both SSI and SSDI in the last six months prior to
participation in the program and is a Ticket to Work Program Ticket holder issued by the Social Security
Administration.
Record 0 if the participant does not meet any of the conditions described above.

603  Supplemental Nutrition Assistance Program (SNAP)  Record 1 if the participant is receiving assistance through the Supplemental Nutrition Assistance  • SNAP Eligibility Verification  For WIOA Adult/DW/WP/DWG require only if
Program (SNAP) under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.)  • Documentation of SNAP Benefit  participant has received Individualized Career
Record 0 if the participant does not meet the above criteria.  X  X  X  X  X X  X  Receipt  Services or Training
• Referral Transmittal from SNAP
• Cross-Match
604  Other Public Assistance Recipient  Record 1 if the participant is a person who is receiving or has received cash assistance or other support  • Copy of Authorization to Receive Cash
services from one of the following sources in the last six months prior to participation in the program:  Public Assistance
General Assistance (GA) (State/local government), or Refugee Cash Assistance (RCA). Do not include  • Copy of Public Assistance Check
foster child payments.  • Medical Card Showing Cash Grant
Record 0 if the participant does not meet the above criteria.  X  X  X  X X  X  Status
Leave blank if this data element does not apply to the participant.  • Public Assistance Eligibility Verification
• Cross-Match

SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS

701  Pregnant or Parenting Youth  Record 1 if the participant is a youth who is pregnant, or a youth parenting one or more dependents  • Needs Assessment
under age 18. An individual who is parenting can be a custodial or non-custodial parent or guardian.  • WIC Eligibility Verification
Record 0 if the participant does not meet the conditions described above.  • TANF Single Parent Eligibility
Leave blank if the data is not available.  Verification
X  X  X  X  • Intake Application or Enrollment Form
• Individual Service Strategy
• Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 7 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
702  Youth Who Needs Additional Assistance  Record 1 if the participant is an out-of-school youth who requires additional assistance to enter or  See State policy on definition:
complete an educational program, or to secure and hold employment or an in-school youth who  • Intake Application or Enrollment Form
requires additional assistance to complete an educational program or to secure or hold employment as  • Case notes
defined by State or local policy. If the State Board defines a policy, the policy must be included in the  X  X  X  X  • Needs Assessment
State Plan.  • Individual Service Strategy
Record 0 if the participant does not meet the conditions described above.  • Self-Attestation
Leave blank if this data element does not apply to the participant.
704  Foster Care Youth Status at Program Entry  Record 1 if the participant, at program entry, is a person aged 24 or under who is currently in foster care  • Written Confirmation from Social  For Job Corps: Documented phone contact with a
(WIOA)  or has aged out of the foster care system.  Services Agency  caseworker or public agency personnel attesting to
Record 0 if the participant does not meet the conditions described above.  • Case notes  the status of the applicant.
• Foster Care Agency Referral
Transmittal
X  X  X X X X  X X X X  X  • Intake Application or Enrollment Form
• Needs Assessment
• Individual Service Strategy
• Self-Attestation

SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS

800  Homeless participant, Homeless Children and Youths, or Runaway Youth at  Record 1 if the participant, at program entry:  • Intake Application or Enrollment  For Job Corps: If the source documentation is
Program Entry  (a) Lacks a fixed, regular, and adequate nighttime residence; this includes a participant who:  Form  unavailable, documented attempts to obtain such
(WIOA)  (i) is sharing the housing of other persons due to loss of housing, economic hardship, or a similar  • Written Statement or Referral  information accompanied by a completed Statement
reason;  Transmittal from a Shelter or Social  of Support form describing how the applicant is
(ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative adequate  Service Agency  being supported in the absence of any significant
accommodations;  • Needs Assessment  income.
(iii) is living in an emergency or transitional shelter;  • Case notes
(iv) is abandoned in a hospital; or  • Individual Service Strategy
(v) is awaiting foster care placement;  • A letter from caseworker or support
(b) Has a primary nighttime residence that is a public or private place not designed for or ordinarily used  provider
as a regular sleeping accommodation for human beings, such as a car, park, abandoned building, bus or  • Self-Attestation
train station, airport, or camping ground;
X  X  X X X  X X X X X  X
(c) Is a migratory child who in the preceding 36 months was required to move from one school district
to another due to changes in the parent’s or parent’s spouse’s seasonal employment in agriculture,
dairy, or fishing work; or
(d) Is under 18 years of age and absents himself or herself from home or place of legal residence
without the permission of his or her family (i.e., runaway youth).
This definition does not include a participant imprisoned or detained under an Act of Congress or State
law. A participant who may be sleeping in a temporary accommodation while away from home should
not, as a result of that alone, be recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Note: WIOA youth who meet the definition of homeless as defined in WIOA section 681.210(c)(5) and
681.220(d)(4) are reported in this data element.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 8 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
801  Ex-Offender Status at Program Entry  Record 1 if the participant, at program entry, is a person who either (a) has been subject to any stage of  • Documentation from the Juvenile or
(WIOA)  the criminal justice process for committing a status offense or delinquent act, or (b) requires assistance  Adult Criminal Justice System
in overcoming barriers to employment resulting from a record of arrest or conviction.  • Written Statement or Referral
Record 0 if the participant does not meet any one of the conditions described above.  Document from a Court or Probation
Record 9 if the participant did not disclose.  Officer
• Referral Transmittal from a
Reintegration Agency
• Intake Application or Enrollment Form
X  X  X X X X  X X  X  X
• Case notes
• Needs Assessment
• Individual Service Strategy
• Federal Bonding Program Application
• Self-Attestation

802  Low Income Status at Program Entry  Record 1 if the participant, at program entry, is a person who:  • Award Letter From Veteran’s Administration  For WIOA Adult/DW/WP/DWG require only if participant has
(WIOA)  (a) Receives, or in the 6 months prior to application to the program has received, or is a member of a  • Bank Statements  received Individualized Career Services or Training
• Pay Stubs
family that is receiving or in the past 6 months prior to application to the program has received:  • Compensation Award Letter  For WIOA Youth Only: Youth Living in a High Poverty Area:
(i) Assistance through the supplemental nutrition assistance program (SNAP) under the Food and  • Court Award Letter  Case notes documenting High Poverty Area status.
Nutrition Act of 2008 (7 USC 2011 et seq.);  • Pension Statement
(ii) Assistance through the temporary assistance for needy families program under part A of Title IV of  • Employer Statement/Contact  For Job Corps: i) Documented phone contact with case worker
the Social Security Act (42 USC 601 et seq.);  • Family or Business Financial Records  attesting to family receipt of public assistance;
• Housing Authority Verification  ii) A letter from caseworker or support provider attesting to the
(iii) Assistance through the supplemental security income program under Title XVI of the Social Security  • Quarterly Estimated Tax for Self-Employed  applicant's status as Homeless or documented attempts to
Act (42 USC 1381); or  Persons  obtain such a letter accompanied by a completed Statement of
(iv) State or local income-based public assistance.  • Social Security Benefits  Support form describing how the applicant is being supported
(b) Is in a family with total family income that does not exceed the higher of the poverty line or 70% of  • UI Claim Documents  in the absence of any significant income;
the lower living standard income level;  • Copy of Authorization to Receive Cash Public  iii) A letter or other documentation from the U.S. Department
Assistance  of Agriculture verifying the applicant’s eligibility for free or
(c) Is an individual who receives, or is eligible to receive a free or reduced price lunch under the Richard
X  X  X X X X  X  X X  X  X X X  • Copy of Public Assistance Check  reduced lunch, or written documentation from the last school
B. Russell National School Lunch Act (42 USC 1751 et seq.);  • Public Assistance Eligibility Verification  attended by the applicant verifying the applicant’s eligibility;
(d) Is a foster child on behalf of whom State or local government payments are made;  • Cross-Match with Refugee Assistance Records  iv) Letter from a caseworker or public agency personnel
(e) Is a participant with a disability whose own income does not exceed the higher of the poverty line or  • Cross-Match with Public Assistance Records  attesting to the status of the applicant as a Foster Child, or
70% of the lower living standard income level but who is a member of a family whose income does not  • Cross-Match with UI Wage Records  documented phone contact with a caseworker or public agency
personnel attesting to the status of the applicant;
meet this requirement;  v) Tax returns or W-2s
(f) Is a homeless participant or a homeless child or youth or runaway youth (see Data Element #800); or
(g) Is a youth living in a high-poverty area.  For SCSEP: The definition of low-income is found in CFR
Record 0 if the participant does not meet the criteria presented above.  641.500, 641.507, and 641.510.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 9 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
803  English Language Learner at Program Entry  Record 1 if the participant, at program entry, is a person who has limited ability in speaking, reading,  • Assessment Test Results
(WIOA)  writing or understanding the English language and also meets at least one of the following two  • Applicable Records from Education
conditions (a) his or her native language is a language other than English, or (b) he or she lives in a  Institution (transcripts, or other school
family or community environment where a language other than English is the dominant language.  documentation)
Record 0 if the participant does not meet the conditions described above.  • Intake Application or Enrollment Form
X  X  X X X X  X X  X  X X
• Individual Service Strategy
• Case notes
• Self-Attestation

804  Basic Skills Deficient/Low Levels of Literacy at Program Entry  Record 1 if the participant is, at program entry:  • Assessment Test Results  For WIOA Adult/DW/WP/DWG require only if
A) a youth, who has English reading, writing, or computing skills at or below the 8th grade level on a  • Applicable Records from Education  participant has received Individualized Career
generally accepted standardized test; or  Institution (transcripts, academic  Services or Training
B) a youth or adult, who is unable to compute and solve problems, or read, write, or speak English at a  X  X  X X X X  X X  X  X  assessments, or other school
level necessary to function on the job, in the participant’s family, or in society.  documentation)
Record 0 if the participant does not meet the conditions described above.  • Case notes

806  Single Parent at Program Entry  Record 1 if the participant, at program entry, is single, separated, divorced or a widowed individual who  • Needs Assessment  For Job Corps:
(WIOA)  has primary responsibility for one or more dependent children under age 18 (including single pregnant  • TANF Single Parent Eligibility  • Birth certificate indicating applicant as parent
women).  Verification  • Court decree indicating child support
Record 0 if the participant does not meet the condition described above.  • Intake Application or Enrollment Form • Any official government/school form indicating
Record 9 if the participant did not self-identify.  X  X  X X X X  X  X  X  • Individual Service Strategy or  dependent children AND Self-attestation on marital
Employment Plan  status
• Case notes
• Self-Attestation

807  Displaced Homemaker at Program Entry  Record 1 if the participant, at program entry, has been providing unpaid services to family members in  • Intake Application or Enrollment Form
(WIOA)  the home and who:  • Cross-Match with Public Assistance
(A)(i) has been dependent on the income of another family member but is no longer supported by that  Records
income; or (ii) is the dependent spouse of a member of the Armed Forces on active duty (as defined in  • Copy of Spouse's Layoff Notice
section 101(d)(1) of title 10, United States Code) and whose family income is significantly reduced  • Copy of Spouse's Death Record
because of a deployment (as defined in section 991(b) of title 10, United States Code, or pursuant to  • Copy of Spouse's Permanent Change
paragraph (4) of such section), a call or order to active duty pursuant to a provision of law referred to in  of Station (PCS) Orders (for a military
section 101(a)(13)(B) of title 10, United States Code, a permanent change of station, or the service-  move or assignment)
connected (as defined in section 101(16) of title 38, United States Code) death or disability of the  • Copy of Divorce Records
member; and  X  X  X  X X  • Copy of Applicable Court Records
(B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading  • Copy of Bank Records (showing
employment.  financial dependence on spouse, no
Record 0 if the participant does not meet the conditions described above.  separate individual income support, or
no employment income earned)
• Needs Assessment
• Individual Employment Plan
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 10 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
808  Migrant and Seasonal Farmworker Status  Record 1 if the participant, at program entry, is a low-income individual (i) who for the 12 consecutive  • Cross-Match with Public Assistance  For NFJP: Additionally, when determining
months out of the 24 months prior to application for the program involved, has been primarily  Records  dependent status use the definition of dependent at
employed in agriculture or fish farming labor that is characterized by chronic unemployment or  • NFJP Eligibility Documents used to  20 CFR 685.110.
underemployment; and (ii) faces multiple barriers to economic self-sufficiency.  determine low-income status
Record 2 if the participant, at program entry, is a seasonal farmworker and whose agricultural labor  • Employer Contract/Letter
requires travel to a job site such that the farmworker is unable to return to a permanent place of  • Program application
residence within the same day.  • Cross-Match with State MIS Database
Record 3 if the participant is a migrant farmworker or seasonal farmworker (as defined above) aged 14-  • Cross-Match with H-1B Records

24.  • Case notes
Record 4 if the participant is an adult program participant and a dependent (as defined in 20 CFR  X  X  X  X X  X  • Self-Attestation
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.
Record 5 if the participant is a youth program participant and a dependent (as defined in 20 CFR
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.

*Note: This element is used both by the NFJP Program eligibility status type and by other programs to
identify participants with this (WIOA sec. (3) defined) barrier to employment.

SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION

900*  Date of Program Entry  Record the date on which an individual became a participant as referenced in 20 CFR 677.150 satisfying  • Individual Plan for Employment
(WIOA)  applicable programmatic requirements for the provision of services.  • Electronic Records
Leave blank if this data element does not apply.  • Program intake documents, such as
eligibility determination documentation
X  X  X X X X  X  X X X X X  X X X
or program enrollment forms

901*  Date of Program Exit  Record the last date the participant received services that are not self-service, information-only, or  • A copy of the letter sent to the  For Grants funded under the National
(WIOA)  follow up services. Record this last date of receipt of services only if there are no future services, that  individual indicating that the case was  Apprenticeship Act:
are not self-service, information-only, or follow up services, planned from the program. For Titles I, II  closed  • Validate only for registered apprentices who have
and III, record the last date of funded service(s). For Vocational Rehabilitation programs, record the  • WIOA status/exit forms  completed.
date when the participant's record of service is closed pursuant to 34 CFR 361.43 or 361.56.  • Electronic Records  • Validate for all pre-apprentices, as appropriate.
Leave blank if this data element does not apply to the participant.  • Attendance records  • Validate RA completions with a copy of the
• Review of service records identifying  Certificate of Completion, electronic record (e.g.,
the last qualifying service (and lack of a  from the AI Demographic Portal or SAA system),
X  X  X X X X  X  X X X X X  X X X X planned gap)  email or other written transmission from the
Registration Agency stating the apprentice
completed (but has not yet received their Certificate
of Completion).
• Validate for all pre-apprentices using
documentation from educational or work experience
provider including attendance records or a letter
stating successful completion.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 11 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
902  Date of First Case Management and Employment Service  Record the date on which the participant begins receiving his/her first case management and  • Cross-Match
employment service funded by a program following a determination of eligibility to participate in the  • Case notes
program.  X

906  Date of First WIOA Youth Service  Record the date on which the participant began receiving his/her first WIOA youth service (i.e., 1 of the  • Cross-Match
14 youth program elements in WIOA section 129(c)(2)).  • Activity sheets
Leave blank if the participant did not receive services funded by the WIOA Youth program.  • Sign-in sheets
• Attendance record
X  X  X  • Vendor contract
• Electronic Records
• Case notes
• Individual Service Strategy

907  Recipient of Incumbent Worker  Record 1 if the participant received Incumbent Worker training services under WIOA section  • Signed Incumbent Worker Training
Training  134(a)(3)(A)(i) and/or 134(a)(2)(A)(i).  agreement
Record 2 if the participant received Incumbent Worker training services by Local Formula funds under  • Cross-Match
WIOA section 134(d)(4).  • Case notes
Record 3 if the participant received Incumbent Worker training services under both Statewide funds
(Governor’s Reserve and/or Rapid Response) WIOA section 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i) and
Local Formula funds under WIOA section 134(d)(4).
Record 4 if the participant received Incumbent Worker training services under H-1B.
Record 5 if the participant received incumbent Worker training services under a National Dislocated
X  X  X  X x  X
Worker Grant (DWG) (WIOA section 170).
Record 6 if the participant received Incumbent Worker training services under a National Farmworker
Job Program (NFJP)(WIOA section 167).
Record 7 if the participant received Incumbent Worker training services under a grant funded through
apprenticeship appropriated funds.
Record 0 if the participant did not receive services under the condition described above, or received
services by a local area with statewide funds passed down from the state to the local area.

908  Rapid Response  Record 1 if the participant participated in rapid response activities authorized at WIOA section  • Cross-Match
134(a)(2)(A)(i)(l).  • Case notes
Record 0 if the participant did not receive services under the condition described above.  • Rapid Response List
Record 9 if grantee is unable to track enrollment in the program.  X  X  X  • Self-Attestation
Leave blank if this data element does not apply to the participant.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 12 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
923*  Other Reasons for Exit  Record 01 if the participant exits the program because he or she has become incarcerated in a  • Information from partner services  This is a Joint Element with the Department of
(WIOA)  correctional institution or has become a resident of an institution or facility providing 24-hour support  • WIOA or program status/exit forms  Education as outlined in TEGL 7-18, Change 1
such as a hospital or treatment center during the course of receiving services as a participant.  • Electronic Records
Record 02 if the participant exits the program because of medical treatment and that treatment is  • Withdrawal form with explanation
expected to last longer than 90 days and precludes entry into unsubsidized employment or continued  • Information from institution or facility
participation in the program.  • Case notes
Record 03 if the participant is deceased.
Record 04 if the participant exits the program because the participant is a member of the National
Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days.
Record 05 if the participant is in the foster care system as defined in 45 CFR 1355.20(a), and exits the
program because the participant has moved from the area as part of such a program or system (Youth  X  X  X X X X  X  X X X X X  X X X
participants only).
Record 06 if the participant, who was determined to be eligible, is later determined not a have met
eligibility criteria. For titles I, II, and III program eligibility is determined at the time an individual
becomes a participant.
Record 07 if the participant is a criminal offender in a correctional institution under section 225 of
WIOA.
Record 00 if the participant meets none of the above conditions.

SECTION C - ONE STOP SERVICES AND ACTIVITIES

SECTION C.01 - GENERAL SERVICES OVERVIEW

1001  Date of First Basic Career Service  Record the first date the participant received any staff-assisted basic services (includes any career  • Case notes
(Staff-Assisted)  service under WIOA section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or information-only  • Cross-Match
services and activities).  X  X  X  X  X  • Electronic Records
Leave blank if the participant did not receive a staff-assisted basic career service.

1002  Most Recent Date Received Basic Career Services  Record the most recent date a job seeker accessed self-services/information-only services or activities  • Case notes
(Self-Service/Information-Only)  during the reporting period, either a physical location or remotely via the use of electronic technologies.  • Cross-Match
Self-Service does not uniformly apply to all virtually accessed services; For example, virtually accessed  • Electronic Records
services that provide a level of support above independent job or information seeking on the part of a
reportable individual/participant would not qualify as self-service. Information-only activities or  X  X  X  X X  X
services may be either self-service or staff-assisted.
Leave blank if the reportable individual/participant did not access a self-service/information-only basic
career service.
1003  Most Recent Date Received Basic Career Services  Record the most recent date on which the participant received any basic career service (includes any  • Case notes
(Staff-Assisted)  career service under WIOA Section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or information  • Cross-Match
services and activities).  X  X  X  X  X  X  • Electronic Records
Leave blank if the participant did not receive a basic career service with significant staff involvement.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 13 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1004  Date of Most Recent Career Service  Record the date on which career services (both basic and individualized) were last received (excluding  • Case notes
(WIOA)  self-services, information services or activities, or follow-up services).  X  X  X  X X  X X  • Cross-Match
X
Leave blank if the participant did not receive career services.  • Electronic Records

1005  Most Recent Date Received Staff-Assisted Services (DVOP specialist)  Record the most recent date on which the participant received any career service provided by a DVOP  • Case notes
specialist.  • Cross-Match
Leave blank if the participant did not receive a service with significant staff involvement or this data  X  X  X  X  X  • Electronic Records
element does not apply to the participant.

1006  Date Referred to Department of Veterans Affairs Vocational Rehabilitation and Record the most recent date on which the participant was referred to the Department of Veterans  • Case notes
Employment Program  Affairs Vocational Rehabilitation and Employment Program.  • Cross-Match
X  X  X  X  X
• Electronic Records

1007  Date of Most Recent Reportable Individual Contact  Record the most recent date on which the job seeker had reportable individual level contact, including  • Case notes
provision of identifying information or enrollment, with one or more applicable programs.  X  X  X  X X  X  X  X  • Cross-Match
• Electronic Records

SECTION C.02 - BASIC CAREER SERVICES

1102  Most Recent Date Received Staff-Assisted Career Guidance Services  Record the most recent date on which the participant received career guidance services with significant  • Case notes
staff involvement. Career guidance services include the provision of information (Including information  • Cross-Match
on local performance and eligible training providers), materials, suggestions, or advice intended to  • Electronic Records
X
assist the job seeker in making occupation or career decisions.
Leave blank if the participant did not receive a career guidance service.

1104  Most Recent Date Received Staff-Assisted Job Search Activities  Record the most recent date that the participant was provided job search activities with significant staff  • Case notes
involvement, and which are designed to help the participant plan and carry out a successful job hunting  • Cross-Match
strategy. The services include resume preparation assistance, job search workshops, job finding clubs,  • Electronic Records
and development of a job search plan.
"Resume Assistance" - Providing instructions on the content and format of resumes and cover letters
and providing assistance in the development and production of the same.
"Job Search Workshops" - An organized activity that provides instructions on resume writing,
application preparation, interviewing skills, and/or job lead development.
"Job Finding Clubs" - Have all the elements of a Job Search Workshop, plus a period of structured
application where participants attempt to obtain jobs.
"Job Search Planning" - Development of a plan (not necessarily a written plan) that includes the  X
necessary steps and timetables to achieve employment in specific occupational, industry, or geographic
area.

Leave blank if the participant did not receive a job search activity with significant staff involvement.

Additional Note: This definition excludes participants who receive workforce information services or
attend a TAP employment workshop. Those services will be collected and reported separately.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 14 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1105  Most Recent Date Referred to Employment  Indicate the most recent date that the participant received a referral to employment which included  • Case notes
significant staff involvement. A referral to employment is (a) the act of bringing to the attention of an  • Cross-Match
employer a job seeker or group of registered job seekers who are available for a job and (b) the record  X  • Electronic Records
of such a referral.
Leave blank if the participant did not receive a referral to employment.
1106  Most Recent Date Referred to Federal Training  Record the most recent date that the participant was referred to a training program supported by the  • Case notes
Federal Government, such as WIOA-funded projects, TAA, Adult Education, Vocational Rehabilitation  • Cross-Match
and Job Corps.  X  • Electronic Records
Leave blank if the participant did not receive a referral to federal training.
1112  Most Recent Date Received Unemployment Insurance (UI) Claim Assistance  Indicate the most recent date a job seeker was provided meaningful assistance in filing a UI claim.  • Case notes
Leave blank if the participant did not receive unemployment insurance claim assistance.  X  • Cross-Match
• Electronic Records
1113  Most Recent Date Referred to Other Federal/State Assistance  Record the most recent date a job seeker was referred to Other Federal/State Assistance. This may  • Case notes
include Supplemental Nutrition Assistance Program (SNAP) benefits, Temporary Assistance for Needy  • Cross-Match
Families (TANF), health insurance assistance, child support assistance, tax preparation support, and any  X  • Electronic Records
other Federal or State assistance programs.
Leave blank if the participant was not referred to Other Federal/State assistance.

SECTION C.03 - INDIVIDUALIZED CAREER SERVICES

1200  Date of First Individualized Career Service  Record the first date the participant received any individualized career service on or after the date of  • Case notes
participation. Individualized Career Services include development of an Individual Employment Plan, Pre-  • Cross-Match
Vocational Services, provision of comprehensive skills and career assessments, internships or work  • Electronic Records
experiences, financial literacy services, English as Second Language Services, or any other service that
comprises a significant amount of staff time with an individual participant as described in WIOA sec.  X  X  X  X X  X
134(c)(2)(xii).
Leave blank if the participant did not receive any individualized career service or this data element does
not apply to the individual.

1201  Most Recent  Record the most recent date on which the participant received individualized career services as  • Case notes
Date Received Individualized Career Service  described in WIOA sec. 134(c)(2)(xii).  X  X  X  X X  X  • Cross-Match
• Electronic Records
1202  Date Individual Employment Plan Created  Record the date on which the participant's Individual Employment Plan (IEP) was created or otherwise  • Cross-Match
established to identify the participant's employment goals, their appropriate achievement objectives,  • Case notes
and the appropriate combination of services for the participant to achieve the employment goals.  • Individual Employment Plan or
Leave blank if an employment plan was not created for the participant, or if the individual is not a  X  X  X  X  X  X  Individual Service Strategy
participant.  • Electronic Records

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 15 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1205  Type of Work Experience  If the participant received work experience, record the appropriate code to indicate the type of work  • Case notes
experience provided to the participant.  • Signed Work Experience Agreement
Record 1 if the participant participated in summer employment or an internship during the summer  • Electronic Records
months (WIOA Youth).
Record 2 if the participant participated in an internship or employment opportunity during the non-
summer months or if it extends beyond the summer months.
Record 3 if the participant participated in a pre-apprenticeship program.
Record 4 if the participant participated in job shadowing.
Record 5 if the participant participated in on-the-job training (WIOA Youth).
Record 6 if the participant participated in a transitional job, as defined in WIOA Section 134(d)(5).
Record 7 if the participant participated in another type of work experience not covered in 1 through 5.
Record 0 if the participant did not participate in a work experience.  X  X  X X X X  X X  X  X
Leave blank if this data element does not apply to the participant.

NOTE: Code Value 6 should only be selected when other work experience opportunities are provided
that are not captured elsewhere. This code value is also for use with Adult, Dislocated Worker, and
Dislocated Worker Grants programs only.
NOTE: If employment opportunities not limited to summer months are part of a pre-apprenticeship
program, or if on-the-job training for WIOA Youth is part of a pre-apprenticeship program, choose Code
3 for pre-apprenticeship.

1206  Date Received Financial Literacy Services  Record the date, at any time during participation in the program, that the participant received any  • Activity sheets
financial literacy services. They may include services that help with creating budgets, initiate checking  • Sign-in sheets
and savings accounts at banks, applying for and managing loans and credit cards, learning about credit  • Attendance record
reports and credit scores, and identifying identity theft.  X  X  X X X  X X  • Vendor contract
Leave blank if this data element does not apply to the participant.  • Case notes
• Electronic Records

1211  Transitional Jobs  Record 1 if the participant received work experience at a transitional job as described in WIOA Section  • Electronic Records
134(d)(5).  X  X  X  • Case notes
Record 0 if the participant did not receive transitional jobs training as described above.  • Signed Transitional Job Agreement

SECTION C.04 - TRAINING SERVICES

1300  Received Training  Record 1 if the participant received training services as defined by program specific guidance.  • Cross-Match
(WIOA)  Record 0 if the participant did not receive training services.  • Vendor/Training Provider Records
• Signed Training Contract
X  X  X X X X  X X  X  X X
• Individual Training Account
• Electronic Records

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 16 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1301  Eligible Training Provider ID # - Training Service #1  Record the 6 digit Provider/Institution ID associated with the Provider/Institution in the state's ETA-  • Vendor Training Records
(WIOA)  9171 report.  • Receipts
• Cross-Match
For institutions that report to IPEDS, states must report the first 6 digits of the institution’s UNIT ID. A  • Attendance Sheets or Records
current listing of institution UNIT IDs can be found on the IPEDS website: https://nces.ed.gov/ipeds/.  • Signed Training Contract
X  X  X  • Individual Training Account
All other providers/institutions should be assigned a unique state-level ID that starts with the reporting
state’s two letter postal code followed by 4 alphanumeric characters chosen by the state.

Leave blank if this data element does not apply to the participant.

1302  Date Entered Training #1  Record the date on which the participant's first training service actually began.  • Individual Training Account
(WIOA)  Leave blank if the participant did not receive a first training service or this data element does not apply  • Vendor Training Records
to the participant.  X  X X X X  X X X X X  X  • Electronic Records
• Attendance Sheets or Records
• Case notes
1303*  Type of Training Service #1  Use the appropriate code to indicate the type of approved training being provided to the participant.  • Copy of enrollment record  This is a Joint Element with the Department of
(WIOA)  NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program,  • Case notes  Education as outlined in TEGL 7-18, Change 1
choose Code 09.  • Cross-Match between dates of service 01 = On the Job Training (non-WIOA Youth)
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate.  and vendor training information  02 = Skill Upgrading
NOTE: Code 13 should only be used is the participant is in an occupational training component of a pre-  • Vendor training documentation  03 = Entrepreneurial Training (non-WIOA Youth)
apprenticeship program that is separate from the work experience component.  • Electronic Records  04 = ABE or ESL (contextualized or other) in
• Individual Training Account  conjunction with Training
Record 00 if the participant did not receive a training service.  • Attendance records  05 = Customized Training
Leave blank if this data element does not apply to the participant.  06 = Occupational Skills Training  07 =
X  X X X X  X X X X X  X X  ABE or ESL (contextualized or other) NOT in
conjunction with training (funded by Trade
Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training
11 = Other Non-Occupational-Skills Training
12 = Job Readiness Training in conjunction with
other training
00 = No Training Service
1306  Occupational Skills Training Code #1  Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • Cross-Match  Grantees funded under the National Apprenticeship
matches the training participant's employment goal.  • Case notes  Act may also include the ETA 671 or the SAA
• Signed Individual Employment Plan or  equivalent; printout from the RAPIDS AI (Apprentice
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  X  X X X X  X X  X  X  X Training Plan  Information) Demographic Portal; or page 1 of the
• Signed Training Contract  relevant Appendix A providing the OST code.
• Individual Training Account

1307  Training Completed #1  Record 1 if the participant completed approved training.  • Cross-Match
Record 0 if the participant did not complete training (withdrew).  • Vendor Training Records
Leave blank if the participant did not receive a first training service or this data element does not apply  • Attendance Sheets or Records
to the participant.  X  X X X X  X X X X X  X  • Case notes
• Electronic Record
• Individual Training Account

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 17 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1308  Date Completed, or Withdrew from, Training #1  Record the date when the participant completed training or withdrew permanently from training. If  • Cross-Match
multiple training services were received, record the most recent date on which the participant  • Vendor Training Records
completed training.  • Attendance Sheets or Records
X  X X X X  X X X X X  X
Leave blank if the participant did not receive a first training service or this data element does not apply  • Case notes
to the participant.  • Electronic Record

1309  Date Entered Training #2  Record the date on which the participant's second training service actually began.  • Individual Training Account
Leave blank if the participant did not receive a second training service or this data element does not  • Vendor Training Records
apply to the participant.  • Electronic Record
X  X X X X  X X X X X  X
• Attendance Sheets or Records
• Case notes

1310*  Type of Training Service #2  If the participant received a second type of training, record the appropriate code to indicate the type of  • Copy of enrollment record  This is a Joint Element with the Department of
(WIOA)  approved training being provided to the participant.  • Case notes  Education as outlined in TEGL 7-18, Change 1
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program,  • Cross-Match between dates of service 01 = On the Job Training (non-WIOA Youth)
choose Code 09.  and vendor training information  02 = Skill Upgrading
NOTE: Code 06 should only be instances when other codes are clearly not appropriate.  • Vendor training documentation  03 = Entrepreneurial Training (non-WIOA Youth)
NOTE: Code 13 should only be used is the participant is in an occupational training component of a pre-  • Electronic Records  04 = ABE or ESL (contextualized or other) in
apprenticeship program that is separate from the work experience component.  • Individual Training Account  conjunction with Training
• Attendance records  05 = Customized Training
Record 00 if the participant did not receive a second training service.  06 = Occupational Skills Training  07 =
Leave blank if this data element does not apply to the participant.  ABE or ESL (contextualized or other) NOT in
X  X X X X  X X X X X  X X
conjunction with training (funded by Trade
Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training
11 = Other Non-Occupational-Skills Training
12 = Job Readiness Training in conjunction with
other training
00 = No Training Service

1311  Occupational Skills Training Code #2  Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • Cross-Match
matches the training participant's employment goal.  • Case notes
• Signed Individual Employment Plan or
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  X  X  X X  X X  X  X  Training Plan
• Signed Training Contract
• Individual Training Account

1312  Training Completed #2  Record 1 if the participant completed approved training.  • Cross-Match
Record 0 if the participant did not complete training (withdrew).  • Vendor Training Records
Leave blank if the participant did not receive a second training service or this data element does not  • Attendance Sheets or Records
apply to the participant.  X  X X X X  X X  X  X  • Case notes
• Electronic Record
• Individual Training Account

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 18 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1313  Date Completed, or Withdrew from, Training #2  Record the date when the participant completed training or withdrew permanently from training. If  • Cross-Match
multiple training services were received, record the most recent date on which the participant  • Vendor Training Records
completed training.  • Attendance Sheets or Records
Leave blank if the participant did not receive a second training service or this data element does not  X  X X X X  X X X X X  X  • Case notes
apply to the participant.  • Electronic Record
• Individual Training Account

1314  Date Entered Training #3  Record the date on which the participant's third training service actually began. If the participant  • Individual Training Account
received more than 3 training services, record the date on which the participant actually began the last  • Vendor Training Records
(or most recent) training service.  • Electronic Record
X  X X X X  X X X X X  X
Leave blank if the participant did not receive a third training service or this data element does not apply  • Attendance Sheets or Records
to the participant.  • Case notes

1315*  Type of Training Service #3  If the participant received a third type of training, record the appropriate code to indicate the type of  • Copy of enrollment record  This is a Joint Element with the Department of
(WIOA)  approved training being provided to the participant.  • Case notes  Education as outlined in TEGL 7-18, Change 1
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program,  • Cross-Match between dates of service 01 = On the Job Training (non-WIOA Youth)
choose Code 09.  and vendor training information  02 = Skill Upgrading
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate.  • Vendor training documentation  03 = Entrepreneurial Training (non-WIOA Youth)
NOTE: Code 13 should only be used is the participant is in an occupational training component of a pre-  • Electronic Records  04 = ABE or ESL (contextualized or other) in
apprenticeship program that is separate from the work experience component.  • Individual Training Account  conjunction with Training
• Attendance records  05 = Customized Training
Record 00 if the participant did not receive a third service.  06 = Occupational Skills Training  07 =
Leave blank if this data element does not apply to the participant.  X  X X X X  X X X X X  X X  ABE or ESL (contextualized or other) NOT in
Additional Note: If the participant receives more than three training services, record the last (or most  conjunction with training (funded by Trade
recent) training services received by the participant in this field.  Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training
11 = Other Non-Occupational-Skills Training
12 = Job Readiness Training in conjunction with
other training
00 = No Training Service
1316  Occupational Skills Training Code #3  Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • Cross-Match
matches the training participant's employment goal.  • Case notes
• Signed Individual Employment Plan or
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  X  X  X  X X  X  X  Training Plan
• Signed Training Contract
• Individual Training Account
1317  Training Completed #3  Record 1 if the participant completed approved training.  • Cross-Match
Record 0 if the participant did not complete training (withdrew).  • Vendor Training Records
Leave blank if the participant did not receive a third training service or this data element does not apply  • Attendance Sheets or Records
to the participant.  X  X X X X  X X X X X  X  • Case notes
• Electronic Records
• Individual Training Account

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 19 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1318  Date Completed, or Withdrew from, Training #3  Record the date when the participant completed training or withdrew permanently from training. If  • Cross-Match
multiple training services were received, record the most recent date on which the participant  • Vendor Training Records
completed training.  • Attendance Sheets or Records
Leave blank if the participant did not receive a third training service or this data element does not apply  X  X X X X  X X X X X  X  • Case notes
to the participant.  • Electronic Records
• Individual Training Account

1319  Established Individual Training Account (ITA)  Record 1 if any of the individual's services were purchased utilizing an Individual Training Account  • Cross-Match
funded by WIOA Title I. This information can be updated anytime during participation.  • Case notes
Record 0 if the individual does not meet the condition described above.  • Individual Training Account Approval,
Leave blank if this data element does not apply to the participant.  X  X  X X  X  Allocation or Activation Records

1332*  Participated in Postsecondary Education During Program Participation  Record 1 if the participant was in a postsecondary education program that leads to a credential or  • Data match with postsecondary data  This is a Joint Element with the Department of
(WIOA)  degree from an accredited postsecondary education institution at any point during program  system  Education as outlined in TEGL 7-18, Change 1
participation.  • Copy of enrollment record
Record 0 if the participant was not in a postsecondary education program that leads to a credential or  • Case notes
degree from an accredited postsecondary education institution during program participation, which  • School records or verification of
includes if the participant was enrolled in a postsecondary education program that does not lead to a  enrollment
credential or degree from an accredited postsecondary education institution at any point during  • Transcript or report card
program participation.  X  X X X X  X X X X X  X X

Leave blank if the participant was not in a postsecondary education program, as defined in program
specific guidance.
Note: This data element relates to the credential indicator denominator and those who are recorded as
1 are included in the credential rate denominator. This element is a subset of PIRL 1811. Do not record 1
if the participant was first enrolled in postsecondary education after exiting the program.

SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)

1401*  Enrolled in Secondary Education Program  Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9th Grade  • Copy of enrollment record  This is a Joint Element with the Department of
(WIOA)  level. A Secondary Education program includes both secondary school and enrollment in a program of  • Case notes  Education as outlined in TEGL 7-18, Change 1
study with instruction designed to lead to a high school equivalent credential. Examples may include  • School records or verification of
adult high school credit programs and programs designed to prepare participants to pass recognized  enrollment
high school equivalency exams such as the GED, HiSET, or TASC. Programs of study designed to teach  • Transcript or report card
English proficiency skills or literacy skills below the 9th grade equivalent are not considered Secondary  • Data match to State K-12 data system
Education Programs. States may use this coding value if the participant was either already enrolled in  X  X X X X  X X X X  X X  X
education or training at the time of application to the program OR became enrolled in an education or
training program at or above the 9th Grade level at any point while participating in the program.
Record 0 if the participant was not enrolled in a secondary education program at or above the 9th grade
level.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 20 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1402  Most Recent Date Received Educational Achievement Services  Record the most recent date on which the participant received an educational achievement service.  • Activity sheets
Educational achievement services include, but are not limited to tutoring, study skills training,  • Sign-in sheets
instruction, and evidence-based dropout prevention and recovery strategies that lead to completion of  • Attendance record
the requirements for a secondary school diploma or its recognized equivalent (including a recognized  • Vendor contract
certificate of attendance or similar document for individuals with disabilities) or for a recognized  X  X  X  • Electronic Records
postsecondary credential.  • Case notes
Leave blank if the participant did not receive educational achievement services or this data element  • Cross-Match
does not apply to the individual.

1403  Most Recent Date Received Alternative Secondary School Services  Record the most recent date on which the participant received alternative secondary school services, or  • Cross-Match
dropout recovery services, as appropriate.  • Activity sheets
Leave blank if the participant did not receive alternative secondary school services or dropout recovery  • Sign-in sheets
services.  • Attendance record
X  X  X
• Vendor contract
• Electronic Records
• Case notes

1405  Most Recent Date Received Work Experience Opportunities  Record the most recent date on which the youth participant received work experience opportunities  • Cross-Match
that have as a component academic and occupational education. Work experiences are a planned,  • Activity sheets
structured learning experience that takes place in a workplace for a limited period of time. Work  • Sign-in sheets
experiences include: summer employment opportunities and other employment opportunities available  • Attendance record
throughout the school year; pre-apprenticeship programs; internships and job shadowing; and on-the-  X  X  X  • Vendor contract
job training opportunities.  • Electronic Records
Leave blank if the participant did not receive work experience opportunities or this data element does  • Case notes
not apply to the participant.
1406*  Date Enrolled in Post Exit Education or Training Program  Record the first date after exit that the participant enrolled in or attended an education or training  • Case notes  This is a Joint Element with the Department of
Leading to a Recognized Postsecondary Credential  program that leads to a recognized postsecondary credential after program exit.  • School records or verification of  Education as outlined in TEGL 7-18, Change 1
(WIOA)  enrollment
NOTE: This element only applies to participants who exited secondary education and obtained a  • Transcript or report card
secondary school diploma or its equivalency per Sec 116(b)(2)(A)(iii). This data element applies to the  X  X X X X  X X  X X  X  • Cross-Match
Credential Rate indicator.  • Post-Exit survey from program
participants

1407  Most Recent Date Received Education Offered Concurrently with Workforce  Record the most recent date on which the participant received education offered concurrently with and  • Cross-Match
Preparation  in in the same context as workforce preparation activities and training for a specific occupation or  • Activity sheets
occupational cluster.  • Sign-in sheets
Leave blank if the participant did not receive education offered concurrently with workforce  • Attendance record
X  X  X
preparation.  • Vendor contract
• Electronic Records
• Case notes

1408  Most Recent Date Received Leadership Development Opportunities  Record the most recent date on which the participant received services that include, but are not limited  • Cross-Match
to, opportunities that may include community service and peer-centered activities encouraging  • Activity sheets
responsibility and other positive social and civic behaviors, as appropriate.  • Sign-in sheets
Leave blank if the participant did not receive a leadership development service or this data element  X  X  X  • Attendance record
does not apply to the participant.  • Vendor contract
• Electronic Records
• Case notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 21 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1409  Most Recent Date Received Supportive Services  Record the most recent date on which the participant received a supportive service (WIOA section  • Cross-Match
134(d)(2)) which include, but are not limited to, assistance with transportation, child care, dependent  • Activity sheets
care, and housing that are necessary to enable the participant to participate in programs which provide  • Sign-in sheets
career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). Support services for youth  • Attendance record
participants include; (a) linkages to community services; (b) assistance with transportation; (c)  • Vendor contract
assistance with child care and dependent care; (d) assistance with housing; (e) needs-related payments;  • Electronic Records
(f) assistance with educational testing; (g) reasonable accommodations for youth with disabilities; (h)  • Case notes
referrals to healthcare; (i) assistance with uniforms or other appropriate work attire and work-related  X  X X X X  X  X  X
tools, including such items as eye glasses and protective eye gear; (j) assistance with books, fees, school
supplies, and other necessary items for students enrolled in postsecondary education classes; and (k)
payments and fees for employment and training-related applications, tests, and certifications.
Leave blank if the participant did not receive supportive services or this data element does not apply to
the participant.

1410  Most Recent Date Received Adult Mentoring Services  Record the most recent date on which the participant received adult mentoring services. Adult  • Cross-Match
mentoring services may last for at least twelve (12) months and may occur both during and after  • Activity sheets
program participation.  • Sign-in sheets
Leave blank if the participant did not receive adult mentoring services or this data element does not  X  X  X  • Attendance record
apply to the participant.  • Vendor contract
• Electronic Records
• Case notes
1411  Most Recent Date Received Comprehensive Guidance/  Record the most recent date on which the participant received comprehensive guidance and counseling  • Cross-Match
Counseling Services  services, which may include drug and alcohol abuse counseling.  • Activity sheets
Leave blank if the participant did not receive comprehensive guidance/counseling services or this data  • Sign-in sheets
element does not apply to the participant.  X  X  X  • Attendance record
• Vendor contract
• Electronic Records
• Case notes
1412  Most Recent Date Received Youth Follow-up Services  Record the most recent date on which the youth participant received follow-up services after exiting the  • Cross-Match
program. Follow-up services for youth participants are described as: (a) Follow-up services are critical  • Activity sheets
services provided following a youth’s exit from the program to help ensure the youth is successful in  • Sign-in sheets
employment and/or postsecondary education and training. Follow-up services may include regular  • Attendance record
contact with a youth participant's employer, including assistance in addressing work-related problems  • Vendor contract
that arise. (b) Follow-up services for youth may also include the following program elements: (1)  • Electronic Records
Supportive services; (2) Adult mentoring; (3) Financial literacy education; (4) Services that provide labor  • Case notes
market and employment information about in-demand industry sectors or occupations available in the
local area, such as career awareness, career counseling, and career exploration services; and (5)  X  X  X
Activities that help youth prepare for and transition to postsecondary education and training. (c) All
youth participants must be offered the opportunity to receive follow-up services that align with their
Individual Service Strategies. Furthermore, follow-up services must be provided to all participants for a
minimum of 12 months unless the participant declines to receive follow-up services or the participant
cannot be located or contacted.
Leave blank if the participant did not receive follow-up services or if this data element does not apply to
the participant.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 22 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1413  Most Recent Date Youth Received Entrepreneurial Skills Training  Record the most recent date on which the participant participated in entrepreneurial skills training.  • Cross-Match
Leave blank if the participant did not participate in entrepreneurial skills training.  • Activity sheets
• Sign-in sheets
• Attendance record
X  X  X
• Vendor contract
• Electronic Records
• Case notes

1414  Most Recent Date Youth Received Services that provide labor market  Record the most recent date on which the participant participated in services that provide labor market  • Cross-Match
information and employment information  and employment information about in-demand industry sectors or occupations available in the local  • Activity sheets
area, such as career awareness, career counseling, and career exploration services.  • Sign-in sheets
Leave blank if the participant did not participate in these services.  X  X  X  • Attendance record
• Vendor contract
• Electronic Records
• Case notes
1415  Most Recent Date Youth Received Postsecondary transition and preparatory  Record the most recent date on which a youth participant received activities that helped them to  • Cross-Match
activities  prepare for and transition to postsecondary education and training.  • Activity sheets
Leave blank if the participant did not participate in activities that helped them to prepare for and  • Sign-in sheets
transition to postsecondary education and training.  X  X  X  • Attendance record
• Vendor contract
• Electronic Records
• Case notes

SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS

1500  Received  Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the purpose of  • Cross-Match
Needs-Related Payments  enabling the participant to participate in approved training funded under WIOA Title IB.  • Activity sheets
Record 0 if the participant did not receive any needs-related payments as described above.  • Sign-in sheets
Leave blank if this data element does not apply to the participant.  X  X  X  X X X  • Attendance record
• Vendor contract
• Electronic Records
• Case notes

SECTION D - PROGRAM OUTCOMES INFORMATION

SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 23 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1600*  Employed in 1st Quarter After Exit Quarter  Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or  • UI wage data match/administrative  This is a Joint Element with the Department of
(WIOA)  the military).  wage match, such as the National  Education as outlined in TEGL 7-18, Change 1
Record 2 if the participant is in a Registered Apprenticeship.  Directory of New Hires
Record 3 if the participant is in the military.  • Post-Exit survey (self-reported) from
Record 0 if the participant was not employed in the first quarter after the quarter of exit.  program participants
Record 9 if the participant has exited but employment information is not yet available.  • Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X X X X  X X X X X X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1601  Type of Employment Match 1st  Use the appropriate code to identify the method used in determining the participant's employment  Consistent with TEGL 26-16:  1 = Non-SWIS UI Wage Data Only
• Cross-Match with State and Out-of-State UI
Quarter After Exit Quarter  status in the first quarter following the quarter of exit. Wage records will be the primary data source for  Quarterly Wage Records (intrastate and interstate)
2 = Federal Employment Records (OPM, USPS)
(WIOA)  tracking employment in the first quarter after the exit quarter. If the participant is not found in wage  • Federal Government Employment Records (such as  3 = Military Employment Records (DOD)
records, grantees may then use supplemental data sources. If the participant is found in more than one  military employment, Department of Defense, Office  4 = Non UI verification
of Personnel Management, and US Postal Service)
source of employment using wage records, record the data source for which the participant's earnings  • Cross-Match with Federal Administrative Wage
5 = Information not yet available
are greatest.  Record Databases (such as the National Directory of  6 = UI Wage Data that includes SWIS Wage Data
Record 0 if the participant was not employed in the first quarter after the quarter of exit.  New Hires)  0 = Not employed
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Note: Code 1 is used to indicate the wage match used in determining the participant’s employment  Participants
status came from the UI system of the state conducting the match. This includes scenarios where that  • Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-
state’s UI system contains wage record information from other states in addition to their own. This code  16)
would not include any Wage Data obtained through the State Wage Interchange System (SWIS).  • Income Tax Records, W-2 Form, or Other Records
In circumstances where wage match information is from a combination of both the in-state system and X  from the State Department of Revenue or Taxation
X  X X X X  X X X X X X  • Railroad Retirement System
an out-of-state system, including SWIS, code 6 should be used.  • Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Self-Employment or Sales Commission Worksheets
Signed and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 24 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1602*  Employed in 2nd Quarter After Exit Quarter  Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or  •UI wage data match/administrative  This is a Joint Element with the Department of
(WIOA)  the military).  wage match, such as the National  Education as outlined in TEGL 7-18, Change 1
Record 2 if the participant is in a Registered Apprenticeship.  Directory of New Hires
Record 3 if the participant is in the military.  •Post-Exit suvey (self-reported) from
Record 0 if the participant was not employed in the second quarter after the quarter of exit.  program participants
Record 9 if the participant has exited but employment information is not yet available.  •Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X X X X  X X X X X X  X X X •Signed letter or other information from
employer on company letterhead
attesting to an individual’s employment
status and earnings
•Self-employment worksheets signed
and attested to by program participants
•Detailed case notes verified by
employer and program staff.

1603  Type of Employment Match 2nd  Use the appropriate code to identify the method used in determining the participant's employment  Consistent with TEGL 26-16:  1 = Non-SWIS UI Wage Data Only
Quarter After Exit Quarter  status in the first quarter following the quarter of exit. Wage records will be the primary data source for  • Cross-Match with State and Out-of-State UI  2 = Federal Employment Records (OPM, USPS)
Quarterly Wage Records (intrastate and interstate)
(WIOA)  tracking employment in the first quarter after the exit quarter. If the participant is not found in wage  • Federal Government Employment Records (such as
3 = Military Employment Records (DOD)
records, grantees may then use supplemental data sources. If the participant is found in more than one  military employment, Department of Defense, Office  4 = Non UI verification
source of employment using wage records, record the data source for which the participant's earnings  of Personnel Management, and US Postal Service)  5 = Information not yet available
• Cross-Match with Federal Administrative Wage
are greatest.  Record Databases (such as the National Directory of
6 = UI Wage Data that includes SWIS Wage Data
Record 0 if the participant was not employed in the first quarter after the quarter of exit.  New Hires)  0 = Not employed
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Note: Code 1 is used to indicate the wage match used in determining the participant’s employment  Participants
status came from the UI system of the state conducting the match. This includes scenarios where that  • Copy of Pay Check Stubs, Payroll Slip, or Leave and
state’s UI system contains wage record information from other states in addition to their own. This code  Earnings Statements (minimum of two per TEGL 26-
16)
would not include any Wage Data obtained through the State Wage Interchange System (SWIS).  • Income Tax Records, W-2 Form, or Other Records
In circumstances where wage match information is from a combination of both the in-state system and X  X  X X X X  X X X X X X  X  X  from the State Department of Revenue or Taxation
an out-of-state system, including SWIS, code 6 should be used.  • Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Self-Employment or Sales Commission Worksheets
Signed and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 25 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1604  Employed in 3rd Quarter After Exit Quarter  Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or  • UI wage data match/administrative  This is a Joint Element with the Department of
(WIOA)  the military).  wage match, such as the National  Education as outlined in TEGL 7-18, Change 1
Record 2 if the participant is in a Registered Apprenticeship.  Directory of New Hires
Record 3 if the participant is in the military.  • Post-Exit survey (self-reported) from
Record 0 if the participant was not employed in the third quarter after the quarter of exit.  program participants
Record 9 if the participant has exited but employment information is not yet available.  • Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
• Signed letter or other information
from employer on company letterhead
X  X  X X X X  X X X X X X
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1605  Type of Employment Match 3rd Quarter After Exit Quarter  Use the appropriate code to identify the method used in determining the participant's employment  Consistent with TEGL 26-16:  1 = Non-SWIS UI Wage Data Only
(WIOA)  status in the first quarter following the quarter of exit. Wage records will be the primary data source for  • Cross-Match with State and Out-of-State UI  2 = Federal Employment Records (OPM, USPS)
Quarterly Wage Records (intrastate and interstate)
tracking employment in the first quarter after the exit quarter. If the participant is not found in wage  • Federal Government Employment Records (such as
3 = Military Employment Records (DOD)
records, grantees may then use supplemental data sources. If the participant is found in more than one  military employment, Department of Defense, Office  4 = Non UI verification
source of employment using wage records, record the data source for which the participant's earnings  of Personnel Management, and US Postal Service)  5 = Information not yet available
• Cross-Match with Federal Administrative Wage
are greatest.  Record Databases (such as the National Directory of
6 = UI Wage Data that includes SWIS Wage Data
Record 0 if the participant was not employed in the first quarter after the quarter of exit.  New Hires)  0 = Not employed
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Note: Code 1 is used to indicate the wage match used in determining the participant’s employment  Participants
status came from the UI system of the state conducting the match. This includes scenarios where that  • Copy of Pay Check Stubs, Payroll Slip, or Leave and
state’s UI system contains wage record information from other states in addition to their own. This code  Earnings Statements (minimum of two per TEGL 26-
16)
would not include any Wage Data obtained through the State Wage Interchange System (SWIS).  • Income Tax Records, W-2 Form, or Other Records
In circumstances where wage match information is from a combination of both the in-state system and X  X  X X X X  X X X X X X  from the State Department of Revenue or Taxation
an out-of-state system, including SWIS, code 6 should be used.  • Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Self-Employment or Sales Commission Worksheets
Signed and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 26 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1606*  Employed in 4th Quarter After Exit Quarter  Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or  • UI wage data match/administrative  This is a Joint Element with the Department of
(WIOA)  the military).  wage match, such as the National  Education as outlined in TEGL 7-18, Change 1
Record 2 if the participant is in a Registered Apprenticeship.  Directory of New Hires
Record 3 if the participant is in the military.  • Post-Exit survey (self-reported) from
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit.  program participants
Record 9 if the participant has exited but employment information is not yet available.  • Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
• Signed letter or other information
X  X  X X X X  X X X X X X  X X X from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1607  Type of Employment Match 4th Quarter After Exit Quarter  Use the appropriate code to identify the method used in determining the participant's employment  Consistent with TEGL 26-16:  1 = Non-SWIS UI Wage Data Only
• Cross-Match with State and Out-of-State UI
(WIOA)  status in the first quarter following the quarter of exit. Wage records will be the primary data source for  Quarterly Wage Records (intrastate and interstate)
2 = Federal Employment Records (OPM, USPS)
tracking employment in the first quarter after the exit quarter. If the participant is not found in wage  • Federal Government Employment Records (such as  3 = Military Employment Records (DOD)
records, grantees may then use supplemental data sources. If the participant is found in more than one  military employment, Department of Defense, Office  4 = Non UI verification
of Personnel Management, and US Postal Service)
source of employment using wage records, record the data source for which the participant's earnings  • Cross-Match with Federal Administrative Wage
5 = Information not yet available
are greatest.  Record Databases (such as the National Directory of  6 = UI Wage Data that includes SWIS Wage Data
Record 0 if the participant was not employed in the first quarter after the quarter of exit.  New Hires)  0 = Not employed
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Note: Code 1 is used to indicate the wage match used in determining the participant’s employment  Participants
status came from the UI system of the state conducting the match. This includes scenarios where that  • Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-
state’s UI system contains wage record information from other states in addition to their own. This code  16)
would not include any Wage Data obtained through the State Wage Interchange System (SWIS).  • Income Tax Records, W-2 Form, or Other Records
In circumstances where wage match information is from a combination of both the in-state system and X  X  X X X X  X X X X X X  X  X  from the State Department of Revenue or Taxation
• Railroad Retirement System
an out-of-state system, including SWIS, code 6 should be used.  • Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Self-Employment or Sales Commission Worksheets
Signed and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 27 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1608  Employment Related to Training  Record 1 if the participant received training services and obtained employment directly related to the  • UI Wage Records
(2nd Quarter After Exit)  training services received.  • Supplemental data sources defined by
(WIOA)  Record 0 if the participant received training services and obtained employment, but the employment  TEGL 26-16 follow up services
was not directly related to the training services received or if the participant did not obtain  • Surveys
employment.  • Record sharing and/or automated
Record 9 if the participant received training services and obtained employment, but it is unknown if the  X  X  X X X X  X  X X  record matching with other federal
employment was directly related to the training services received.  employment and administrative
Leave blank if the participant did not receive training or has not exited or the employment information  databases
is not yet available.  • Other out of state federal wage record
systems
• Case notes
1610  Occupational Code  Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • UI Wage Records
(if available)  best describes the participant's most recent employment in any quarter after exit.  • Supplemental data sources defined by
Leave blank if occupational code is not available or not known, or the data element does not apply.  TEGL 26-16 follow up services
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  • Surveys
• Record sharing and/or automated
X  X  X  X X  X  record matching with other federal
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes
1611  Entered Non-Traditional Employment  Record 1 if the participant's employment is in an occupation or field of work for which individuals of the  • UI Wage Records
participant's gender comprise less than 25% of the individuals employed in such occupation or field of  • Supplemental data sources defined by
work. Non-traditional employment can be based on either local or national data, and both males and  TEGL 26-16 follow up services
females can be in non-traditional employment. This information can be based on any job held after exit  • Surveys
and only applies to adults, dislocated workers and youth who entered employment in the second  • Record sharing and/or automated
quarter after the exit quarter.  X  X  X  X  record matching with other federal
Record 0 if the participant does not meet the condition described above.  employment and administrative
Record 9 if not known.  databases
• Other out of state federal wage record
systems
• Case notes
1612  Occupational Code of Employment 2nd Quarter After Exit Quarter  Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • UI Wage Records
(If available)  best describes the participant's employment in the 2nd quarter after exit quarter.  • Supplemental data sources defined by
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated
X  X  X  X  X  X  record matching with other federal
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 28 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1613  Occupational Code of Employment 4th Quarter After Exit Quarter  Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that  • UI Wage Records
(If available)  best describes the participant's employment in the 4th quarter after the exit quarter.  • Supplemental data sources defined by
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits.  TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated
X  X  X  X  X  X  record matching with other federal
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes
1614  Industry Code of Employment 1st Quarter After Exit Quarter  Record the 4 to 6-digit industry code that best describes the participant's employment using the North  • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS  • Supplemental data sources defined by
associated with the highest gross wage should be reported.  TEGL 26-16 follow up services
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter' exist and NAICS Code is not known.  • Surveys
Leave blank if this data element does not apply to the person or wages are not yet available.  • Record sharing and/or automated
record matching with other federal
X  X  X  X X  X
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes

1615  Industry Code of Employment 2nd Quarter After Exit Quarter  Record the 4 to 6-digit industry code that best describes the participant's employment using the North  • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS  • Supplemental data sources defined by
associated with the highest gross wage should be reported.  TEGL 26-16 follow up services
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter' exist and NAICS Code is not known.  • Surveys
Leave blank if this data element does not apply to the person or wages are not yet available.  • Record sharing and/or automated
X  X  X  X X  X  record matching with other federal
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes

1616  Industry Code of Employment 3rd Quarter After Exit Quarter  Record the 4 to 6-digit industry code that best describes the participant's employment using the North  • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS  • Supplemental data sources defined by
associated with the highest gross wage should be reported.  TEGL 26-16 follow up services
Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter' exist and NAICS Code is not known.  • Surveys
Leave blank if this data element does not apply to the person or wages are not yet available.  • Record sharing and/or automated
record matching with other federal
X  X  X  X X  X
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 29 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1617  Industry Code of Employment 4th Quarter After Exit Quarter  Record the 4 to 6-digit industry code that best describes the participant's employment using the North  • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS  • Supplemental data sources defined by
associated with the highest gross wage should be reported.  TEGL 26-16 follow up services
Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not known.  • Surveys
Leave blank if this data element does not apply to the person or wages are not yet available.  • Record sharing and/or automated
X  X  X  X X  X  record matching with other federal
employment and administrative
databases
• Other out of state federal wage record
systems
• Case notes
1618  Retention with the same employer in the 2nd Quarter and the 4th Quarter  Record 1 if the participant’s employer in the second quarter also matches the employer in the fourth  Consistent with TEGL 26-16, Change 1:  For H-1B grantees - ETA performs UI wage data
(WIOA)  quarter.  • UI wage data match/administrative  match on behalf of grantees for "Retention with the
Record 0 if the participant is not employed in the second or fourth quarters after exit, or the employer  wage match, such as the National  same employer in the 2nd Quarter and the 4th
in the second quarter does not match the employer in the fourth quarter.  Directory of New Hires  Quarter (WIOA)" primary indicator of performance
• Post-Exit survey (self-reported) from  measure.
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X X X X  X X X X X X  X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

SECTION D.02 - WAGE RECORD DATA

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 30 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1700  Earnings 3rd Quarter Prior to Participation Quarter  Record total earnings from wage records for the third quarter prior to the quarter of participation.  Consistent with TEGL 26-16, Change 1:
Leave blank if data element does not apply to the participant.  • UI wage data match/administrative
wage match, such as the National
Directory of New Hires
• Post-Exit survey (self-reported) from
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1701  Earnings 2nd Quarter Prior to Participation Quarter  Record total earnings from wage records for the second quarter prior to the quarter of participation.  Consistent with TEGL 26-16, Change 1:
Leave blank if data element does not apply to the participant.  • UI wage data match/administrative
wage match, such as the National
Directory of New Hires
• Post-Exit survey (self-reported) from
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 31 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1702  Earnings 1st Quarter Prior to Participation Quarter  Record total earnings from wage records for the first quarter prior to the quarter of participation.  Consistent with TEGL 26-16, Change 1:
Leave blank if data element does not apply to the participant.  • UI wage data match/administrative
wage match, such as the National
Directory of New Hires
• Post-Exit survey (self-reported) from
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1703  Earnings 1st Quarter After Exit Quarter  Record total earnings for the first quarter after the quarter of exit.  Consistent with TEGL 26-16, Change 1:
(WIOA)  Record 9999999.99 if data is are not yet available for this item.  • UI wage data match/administrative
Leave blank if data element does not apply to the participant.  wage match, such as the National
Directory of New Hires
• Post-Exit survey (self-reported) from
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X X X X X X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 32 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1704*  Earnings 2nd Quarter After Exit Quarter  Record total earnings for the second quarter after the quarter of exit.  • UI wage data match/administrative  This is a Joint Element with the Department of
(WIOA)  Record 9999999.99 if data is not yet available for this item.  wage match, such as the National  Education as outlined in TEGL 7-18, Change 1
Leave blank if data element does not apply to the participant.  Directory of New Hires
• Post-Exit survey (self-reported) from  For non-state Apprenticeship grantees, ETA
program participants  performs UI wage data matching on behalf of grant
• Paycheck stubs, and tax records (i.e.,  recipients.
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
• Signed letter or other information
X  X  X X X X  X X X X X X  X X X from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

1705  Earnings 3rd Quarter After Exit Quarter  Record total earnings for the third quarter after the quarter of exit.  Consistent with TEGL 26-16, Change 1:
(WIOA)  Record 9999999.99 if data is not yet available for this item.  • UI wage data match/administrative
Leave blank if data element does not apply to the participant.  wage match, such as the National
Directory of New Hires
• Post-Exit survey (self-reported) from
program participants
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X X X X X X  • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 33 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1706  Earnings 4th Quarter After Exit Quarter  Record total earnings for the fourth quarter after the quarter of exit.  Consistent with TEGL 26-16, Change 1:  For H-1B grantees- ETA performs UI wage data
(WIOA)  Record 9999999.99 if data is not yet available for this item.  • UI wage data match/administrative  match on behalf of grantees.
Leave blank if data element does not apply to the participant.  wage match, such as the National
Directory of New Hires  For non-state Apprenticeship grantees, ETA
• Post-Exit survey (self-reported) from  performs UI wage data matching on behalf of grant
program participants  recipients.
• Paycheck stubs, and tax records (i.e.,
W2 form, Quarterly tax payment forms,
such as an IRS form 941, etc.)
X  X  X  X X  X X X X X X X X  X • Signed letter or other information
from employer on company letterhead
attesting to an individual’s employment
status and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and program staff.

SECTION D.03 - EDUCATION AND CREDENTIAL DATA

1800*  Type of Recognized Credential  Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of  • Cross-Match  This is a Joint Element with the Department of
(WIOA)  an industry-recognized certificate or certification, a certificate of completion of a Registered  • Copy of credential  Education as outlined in TEGL 7-18, Change 1
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or  • Copy of school record
baccalaureate degree attained by the participant who received education or training services.  •Post-Exit survey from program
Record 0 if the participant received education or training services, but did not attain a recognized  participants
diploma, degree, license or certificate.  • Case notes documenting information
Leave blank if data element does not apply to the participant.  X  X  X X X X  X X X X X  X X  X obtained from education or training
provider
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skill Gains indicator for all programs.

1801*  Date Attained Recognized Credential  Record the date on which the participant attained a recognized credential.  • Cross-Match  This is a Joint Element with the Department of
(WIOA)  • Copy of credential  Education as outlined in TEGL 7-18, Change 1:
Leave blank if the participant did not attain a degree or certificate.  • Copy of school record
• Follow-up survey from program  For grants funded under the National Apprenticeship
X  X  X X X X  X X X X X  X X  X participants  Act, validate month and year only.
• Case notes documenting information
obtained from education or training
provider

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 34 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1802  Type of Recognized Credential #2  Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of  • Cross-Match
(WIOA)  an industry-recognized certificate or certification, a certificate of completion of a Registered  • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or  • Copy of school record
baccalaureate degree attained by the participant who received education or training services.  • Follow-up survey from program
Record 0 if the participant received education or training services, but did not attain a recognized  participants
diploma, degree, license or certificate.  • Case notes documenting information
Leave blank if data element does not apply to the participant.  X  X X X X  X X X X X  X X  x obtained from education or training
provider
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skill Gains indicator for all DOL programs.

1803  Date Attained Recognized Credential #2  Record the date on which the participant attained a second recognized credential.  • Cross-Match  For grants funded under the National Apprenticeship
(WIOA)  • Copy of credential  Act, validate month and year only.
Leave blank if the participant did not attain a second recognized credential, or if this data element does  • Copy of school record
not apply.  • Follow-up survey from program
X  X X X X  X X X X X  X X  X participants
• Case notes documenting information
obtained from education or training
provider
1804  Type of Recognized Credential #3  Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting of  • Cross-Match
(WIOA)  an industry-recognized certificate or certification, a certificate of completion of a Registered  • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or  • Copy of school record
baccalaureate degree attained by the participant who received education or training services.  • Follow-up survey from program
Record 0 if the participant received education or training services, but did not attain a recognized  participants
diploma, degree, license or certificate.  • Case notes documenting information
Leave blank if data element does not apply to the participant.  X  X X X  X X X X X  X X  obtained from education or training
provider
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skill Gains indicator for all DOL programs.

1805  Date Attained Recognized Credential #3  Record the date on which the participant attained a third recognized credential.  • Cross-Match
(WIOA)  • Copy of credential
Leave blank if the participant did not attain a third recognized credential, or if this data element does  • Copy of school record
not apply.  • Follow-up survey from program
X  X X X  X X X X X  X X  participants
• Case notes documenting information
obtained from education or training
provider

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 35 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1806*  Date of Most Recent Measurable Skill Gains: Educational Functioning Level (EFL) Record the most recent date the participant who received instruction below the postsecondary  • Pre- and post-test results measuring
(WIOA)  education level achieved at least one EFL. EFL gain may be documented in one of three ways: 1) by  EFL gain
comparing a participant’s initial EFL as measured by a pre-test with the participant’s EFL as measured  • Adult High School transcript showing
by a participant’s post-test; or 2) for States that offer secondary school programs that lead to a  EFL gain through the awarding of credits
secondary school diploma or its recognized equivalent, an EFL gain may be measured through the  or Carnegie units
awarding of credits or Carnegie units: or 3) States may report an EFL gain for participants who exit the  • Postsecondary education or training
program and enroll in postsecondary education or training during the program year; or 4) States may  enrollment determined through data
report an educational functioning level gain for participants who pass a subtest on a State-recognized  match, survey documentation, or
high school equivalency examination.  program notes
• Pre- and post-test results measuring
Leave blank if this data element does not apply to the participant.  X  X X X X  X X X X X  X  EFL gain
• Adult High School transcript showing
EFL gain through the awarding of credits
or Carnegie units
• Postsecondary education or training
enrollment determined through data
match, survey documentation, or
program notes
• Test results of a passing subtest on a
State-recognized high school
equivalency examination.

1807*  Date of Most Recent Measurable Skill Gains: Postsecondary Transcript/Report Record the most recent date of the participant’s transcript or report card for postsecondary education  • Transcript
Card  who complete a minimum of 12 hours per semester, or for part time students a total of at least 12  • Report Card
(WIOA)  credit hours over the course of two completed semesters during the same 12 month period, that shows
a participant is meeting the State unit's academic standards.  X  X X X X  X X X X X  X

Leave blank if this data element does not apply to the participant.

1808*  Date of Most Recent Measurable Skill Gains: Secondary Transcript/Report Card Record the most recent date of the participant’s transcript or report card for secondary education for  • Transcript  For Grants funded under the National
(WIOA)  one semester showing that the participant is meeting the State unit’s academic standards.  • Report Card  Apprenticeship Act, validate only as appropriate
X  X X X X  X X X X X  X  (e.g., for pre-apprentices, high school apprentices).
Leave blank if this data element does not apply to the participant.

1809*  Date of Most Recent Measurable Skill Gains: Training Milestone  Record the most recent date that the participant had a satisfactory or better progress report towards  • Documentation of a skill gained  This is a Joint Element with the Department of
(WIOA)  established milestones from an employer/training provider who is providing training (e.g., completion  through OJT or Registered  Education as outlined in TEGL 7-18, Change 1
of on-the-job training (OJT), completion of one year of a registered apprenticeship program, etc.).  Apprenticeship
• Contract and/or evaluation from  For Grants funded under the National
Leave blank if this data element does not apply to the participant.  employer or training provider  Apprenticeship Act, also include proof of wage
X  X X X X  X X X X X  X X  X documenting a skill gain  increase as a source.
• Progress report from employer
documenting a skill gain  • OJT or Registered Apprenticeship
• Contract and/or evaluation from employer or
training provider

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 36 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1810*  Date of Most Recent Measurable Skill Gains: Skills Progression  Record the most recent date the participant successfully completed an exam that is required for a  • Results of knowledge-based exam or This is a Joint Element with the Department of
(WIOA)  particular occupation, or progress in attaining technical or occupational skills as evidenced by trade-  certification of completion  Education as outlined in TEGL 7-18, Change 1
related benchmarks such as knowledge-based exams.  • Documentation demonstrating
progress in attaining technical or  For Grants funded under the National
Leave blank if this data element does not apply to the participant.  occupational skills through an exam or Apprenticeship Act, also include proof of wage
benchmark attainment  increase and copy of interim credential as sources.
X  X X X X  X X X X X  X X  X • Documentation from training provider
or employer
• Copy of a credential that is required
for a particular occupation and only is
earned after the passage of an exam

1811*  Date Enrolled During Program Participation in an Education or Training Program Record the date the participant was enrolled during program participation in an education or training  • Case notes  This is a Joint Element with the Department of
Leading to a Recognized Postsecondary Credential or Employment  program that either 1) leads to a recognized credential, including a secondary education program; or 2)  • School records or verification of  Education as outlined in TEGL 7-18, Change 1
(WIOA)  a training program that leads to employment; as defined by the core program in which the participant  enrollment
participates. States may use this coding value if the participant was either already enrolled in education  • Transcript or report card
or training at the time of program entry or became enrolled in education or training at any point while  • Cross-Match
participating in the program. If the participant was enrolled in postsecondary education at program
entry, the date in this field should be the date of Program Entry. This includes, but is not limited to,
participation in Job Corps, YouthBuild, a Registered Apprenticeship program, Adult Education or
X  X X X X  X X X X X  X X
secondary education programs.

Leave blank if the data element does not apply to the participant.

NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized
to calculate the denominator. It encompasses all education and training program enrollment.

1812  School Status at Exit  Record 1 if the participant has not received a secondary school diploma or its recognized equivalent and  • Cross-Match
is attending any secondary school (including elementary, intermediate, junior high school, whether full  • Copy of Diploma, Credential or Degree
or part-time), or is between school terms and intends to return to school.  Awarded by Education Institution
Record 2 if the participant has not received a secondary school diploma or its recognized equivalent and  • Applicable Records from Education
is attending an alternative secondary school or an alternative course of study approved by the local  Institution (recognized equivalency
educational agency whether full or part-time.  certificate, transcripts, report card,
Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is  enrollment record or other school
attending a postsecondary school or program (whether full or part-time), or is between school terms  documentation)
and intends to return to school.  • Signed File Documentation with
X  X
Record 4 if the participant is no longer attending any school and has not received a secondary school  Information Obtained from Education or
diploma or its recognized equivalent.  Training Provider
Record 5 if the participant is not attending any school and has either graduated from secondary school  • Case notes
or holds an equivalency. Record 6 if the participant is within the age of compulsory school attendance,  • Self-Attestation
but has not attended school for at least the most recent complete school year calendar quarter and has
not received a secondary school diploma or its recognized equivalent.
Leave blank if data element does not apply to the participant.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 37 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
1813  Date Completed, During Program Participation, an Education or Training  Record the date the participant completes, during program participation, either 1) an education or  • Cross-Match
Program Leading to a Recognized Postsecondary Credential or Employment  training program that leads to a recognized credential, including a secondary education program; or 2)  • Copy of Diploma, Credential or Degree
(WIOA)  training program that leads to employment; as defined by the core program in which the participant  Awarded by Education Institution
participates. States may use this coding value if the participant was either already enrolled in education  • Applicable Records from Education
or training at the time of program entry or became enrolled in education or training at any point while  Institution (recognized equivalency
participating in the program. If the participant was enrolled in postsecondary education at program  certificate, transcripts, report card,
entry, the date in this field should be after the date of Program Entry. This includes, but is not limited  enrollment record or other school
to, participation in Job Corps, Youthbuild, a Registered Apprenticeship program, Adult Education or  X  X X X X  X X X X  X X  documentation)
secondary education programs.  • Signed File Documentation with
Information Obtained from Education or
Leave blank if the data element does not apply to the participant.  Training Provider
• Case notes
NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized  • Self-Attestation
to calculate the denominator. It encompasses all education and training program enrollment.

SECTION D.04 - ADDITIONAL OUTCOME DATA

1900*  Youth 2nd Quarter Placement  Record 1 if the participant is enrolled in occupational skills training (including advanced training).  • Cross-Match  This is a Joint Element with the Department of
(Title I)  Record 2 if the participant is enrolled in postsecondary education.  • Copy of registration record  Education as outlined in TEGL 7-18, Change 1
(WIOA)  Record 3 if the participant is enrolled in secondary education.  • Case notes
Record 0 if the participant was not placed in any of the above conditions.  • School records or verification of
X  X  X  X X  X enrollment
• Transcript or report card
• Vendor/training provider training
documentation

1901*  Youth 4th Quarter Placement  Record 1 if the participant is enrolled in occupational skills training (including advanced training).  • Cross-Match  This is a Joint Element with the Department of
(Title I)  Record 2 if the participant is enrolled in postsecondary education.  • Copy of registration record  Education as outlined in TEGL 7-18, Change 1
(WIOA)  Record 3 if the participant is enrolled in secondary education.  • Case notes
Record 0 if the participant was not placed in any of the above conditions.  • School records or verification of
X  X  X  X X  X enrollment
• Transcript or report card
• Vendor/training provider training
documentation

SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)

SECTION E.01 - DISLOCATED WORKER GRANTS

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 38 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2001  Date of Completion of DWG Services  Record the date the participant received their last service in the DWG program.  • Cross-Match between State MIS
Database and Attendance Sheets or
Records
• Vendor Training Records with Follow-
X  up Cross-Match to State MIS Database
• Case notes with Follow-up Cross-
Match to State MIS Database

2002  Employed at Completion of DWG Services  Record 1 if the participant is employed at completion of participation in services under a Dislocated  • UI wage data match/administrative
Worker Grant (DWG). Employment is counted the quarter in which the participant stops receiving  wage match, such as the National
services funded through a DWG project.  Directory of New Hires
Record 0 if the participant does not meet the condition described above.  • Follow-up survey from program
participants
• Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as
a IRS form 941
• Signed document from employer on
X  company letterhead attesting to an
individual’s employment status and
earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and signed by the counselor

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 39 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2004  Received Services through a Disaster Recovery Dislocated Worker Grant  Record 1 if the participant received disaster relief employment only and received no other services.  • UI wage data match/administrative
wage match, such as the National
Record 2 if the participant received disaster relief employment and received Employment and Training  Directory of New Hires
services (Career and Training services).  • Follow-up survey from program
participants
Record 3 if the participant received Employment and Training services (Career and Training services)  • Pay check stubs, tax records, W2 form
only, and did not receive disaster relief employment.  • Quarterly tax payment forms, such as
a IRS form 941
Record 0 if the participant did not receive services under a Disaster Recovery DWG.  • Signed document from employer on
company letterhead attesting to an
individual’s employment status and
X  earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and signed by the counselor
• State MIS
• Grantee Electronic MIS Records

SECTION E.02 - H1B

2101  Underemployed Worker  Record 1 if a person is not currently connected to a full-time job commensurate with the individual’s  • Current Pay check stubs, tax records,
level of education, skills, or wage and/or salary earned previously, or who have obtained only episodic,  W2 form
short-term, or part-time employment  • Prior Pay check stubs, tax records, W2
form
Record 0 if the participant does not meet any of the conditions described above.  X  • Copy of Diploma, Credential or Degree
Awarded by Education Institution
Leave blank if information is not available.  • Case notes
• Self-Attestation

2103  Most Recent Date Received Assessment Services  Record the most recent date on which the participant received assessment services funded by the  • Activity sheets
program.  • Sign-in sheets
Leave blank if the participant did not receive Assessment Services.  • Attendance record
• Vendor contract
X  X  • Electronic Records
• Case notes
• WIOA status forms noting receipt of
service and type of service received

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 40 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2118  Date Entered Employment (Discretionary Grants)  Record the date of employment (when the participant first began a job).  • UI wage data match
• Signed Follow-up survey from program
This data element captures employment outcomes for unemployed participants that found  participants
employment, and underemployed participants that entered a new position of employment.  • Pay check stubs, tax records, W2 form
• Wage record match
Leave blank if the participant has not received a job.  • Quarterly tax payment forms, such as
an IRS form 941
• Document from employer on company
letterhead attesting to an individual’s
X  employment status
and earnings
• Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and signed by the counselor

2120  Advanced into a New Position with Current or New Employer after Completion  Record 1 if the participant was employed at the start of participation (underemployed or incumbent  • UI wage data match
worker) and who, after completing the education or job training program, received one or more of the  • Signed Follow-up survey from program
following indicators of advancement to a new position with either their current employer or a new  participants
employer as a result of grant-funded activities: (a) a new job title; (b) a new job description; (c)  • Pay check stubs, tax records, W2 form
increased wages as a result of training; and/or (d) new job duties that incorporate skills learned during  • Wage record match
training.  • Quarterly tax payment forms, such as
Record 0 if the participant was employed at the start of program participation (underemployed or  an IRS form 941
incumbent worker) and did not advance into a new position as a result of the grant-funded activities  • Document from employer on company
after training program completion.  letterhead attesting to an individual’s
Leave blank if the participant has not completed the training program or is not an underemployed or  X  employment status and earnings
incumbent worker.  • Self-employment worksheets signed
and attested to by program participants
• Detailed case notes verified by
employer and signed by the counselor

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 41 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2126  Entered Training-Related Employment After Training Program Completion  Record 1 if after training program completion, the employment in which the individual entered uses a  • UI wage data match
substantial portion of the skills taught in the training received by the individual. This data element is  • Signed Follow-up survey from program
training program completion based.  participants
• Pay check stubs, tax records, W2 form
Individuals that have not enrolled in and completed training should not be reported in this data  • Wage record match
element.  • Quarterly tax payment forms, such as
an IRS form 941
Record 0 if the employment in which the individual entered does not use a substantial portion of the  • Document from employer on company
skills taught in the training received by the individual.  letterhead attesting to an individual’s
X
employment status and earnings
Record 9 if unknown.  • Self-employment worksheets signed
and attested to by program participants
Leave blank if the individual has not completed a training program and/or has not yet entered  • Detailed case notes verified by
employment  employer and signed by the counselor

SECTION E.03 - National Farmworker Jobs Program

2212  Housing Services  Record 1 if the participant received temporary housing services as described in 20 CFR 685.360  • Program application
Record 2 if the participant received permanent housing services as described in 20 CFR 685.360  • Receipt of Services
Record 3 if the participant received both temporary housing services as described in 20 CFR 685.360  • Housing Services Contract
X  X
and permanent housing services as described in 20 CFR 685.360.  • Case notes
Record 0 if the participant did not receive any housing services.

2232  Family status for NFJP Housing Services (WIOA Sec. 167)  Record 1 if the individual is an eligible MSFW and the individual does not reside with a Family and  • Program application
recieves NFJP funded permanent or temporary housing services.  • Receipt of Services
Record 2 if the individual is an eligible MSFW and the individual resides with a Family and receives NFJP  • Housing Services Contract
funded permanent housing services or temporary housing services.  • Case notes
Record 3 if the individual is not an eligible MSFW and the individual does not reside with a Family and
receives NFJP funded permanent housing services.
Record 4 if the individual is not an eligible MSFW and the individual resides with a Family and receives
NFJP funded permanent housing services.
X  X
Record 0 if the individual receives housing services through an NFJP career services and training grant.
Note: While NFJP-funded permanent housing must be promoted and made widely available to an
eligible MSFW Families, occupancy is not restricted to eligible MSFW individuals or eligibile MSFW
Families. Migrant and Seasonal Farmworkers (MSFW) is described at WIOA Section 167. Family is
defined at 20 CFR 685.110.
Note: The indicators of performance for grantees providing NFJP housing services are described at 20
CFR 685.400

3008  Family Unit Size  Record the number of individuals (including the participant) that live with the individual and are a part  • Program application
of the individual's family, as defined by 20 CFR 685.110.  • Receipt of Services
X  X  • Housing Services Contract
• Case notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 42 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)

2302  Tribal Affiliation  Record the participant’s tribal affiliation.  • Certificate of Degree of Indian Blood
Leave blank if the tribal affiliation code is unknown.  (CDIB) card or letter
• Tribal Enrollment Card
• Letter or card from BIA showing
X  census roll number
• Document from the Alaska Native
Corporation which verifies that the
applicant is an Alaska Native

2303  Public Assistance Recipient  Record 1 if the participant receives general assistance (GA) from their state or local government;  • Public Assistance Verification from
Record 2 if the participant receives Temporary Assistance to Needy Families (TANF);  applicable Social Service Agency
Record 3 if the participant receives Supplemental Security Income (SSI-SSA Title XVI).  • Written Confirmation from Social
Record 4 if the participant receives Social Security Disability Insurance (SSDI).  Services Agency
Record 5 if the participant receives Food Stamps (Food Stamp Act of 1977).  • Authorization/Documentation to
Record 6 if the participant receives Foster Child Payments.  Receive Food Stamps or SNAP
X
Record 7 if the participant receives benefits from Tribal Work Experience Programs (TWEP).  • Letter or Email from Social
Record 8 if the participant receives benefits from the USDA Commodity Program.  Worker/Case Worker
Record 0 if the participant does not meet the conditions described above.  • Benefit Receipt Verification from
Record all that apply if the participant is receiving more than one type of public assistance.  applicable Social Service Agency
• Self-Attestation

SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES (ADULT)

2400  In Work Release Program  Record 1 if the participant was in a work-release program at the time enrollment.  • Direct Referral from Justice System
Record 0 if the participant does not meet the condition described above.  • Verification from Justice System
X  • Case notes
• Self-Attestation

2401  Employment Status at Incarceration  Record 1 if the participant was working in unsubsidized employment upon incarceration (not including  • Case notes
Registered Apprenticeship or the military.)
Record 2 if the participant was in a Registered Apprenticeship upon incarceration.
Record 3 if the participant was in the military upon incarceration.  X
Record 9 if employment participant prior to incarceration is unknown.
Record 0 if the participant was not employed upon incarceration.
2413  Incarcerated at Program Entry  Record 1 if the participant, at program entry, was a criminal offender in a correctional institution.  • Direct Referral from Justice System
(WIOA)  Record 0 if this data element does not apply to the participant.  • Verification from Justice System
• Parole or Probation Officer
X X
• Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 43 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2414  Date Released from Incarceration  Record the date the participant was released from a correctional institution.  • Direct Referral from Justice System
(WIOA)  Leave blank if participant remains in a correctional institution at program exit.  • Verification from Justice System
• Justice system records
X X  • Parole Officer
• Case notes
• Self-Attestation

2415  Date of Anticipated Release From Incarceration  Record the date that the participant is anticipated to be released from a correctional institution. Leave  • Direct Referral from Justice System
blank if this data element does not apply to the participant.  • Verification from Justice System
X  • Case notes
• Self-Attestation

2416  Post-Release Status  Record 1 if the participant's post-release status is parole.  • Direct Referral from Justice System
Record 2 if the participant's post-release status is probation.  • Verification from Justice System
Record 3 if the participant's post-release status is out on bail.  • Justice system records
Record 4 if the participant’s post-release status is without conditions.  X  • Parole or Probation Officer
Leave blank if this data element does not apply to the participant. [i.e., if the person has yet to be  • Case notes
released from incarceration, per 2415].  • Self-Attestation

2417  Most Recent Type of Offense  Record 1 if the participant was convicted of a property crime.  • Direct Referral from Justice System
Record 2 if the participant was convicted of a drug crime.  • Verification from Justice System
Record 3 if the participant was convicted of a public order crime.  • Justice system records
Record 4 if the participant was convicted of another type of crime.  X  • Parole or Probation Officer
Record 9 if the type of crime cannot be determined or if the information is not available.  • Case notes
• Self-Attestation

2422  Housing Status at Six Months After Program Entry  Record the appropriate housing status for the participant at six months after program entry as indicated  • Case notes
in code values 0 through 9.  X
Leave blank if the participant did not specify due to exit or re-arrest.

2423  Housing Status at Enrollment  Record the appropriate housing status for the participant at enrollment as indicated in code values 0  • Case notes
through 9  X

2424  Alcohol/Drug Abuse Six Months After Enrollment  Record 1 if the participant abused alcohol and/or drugs at six months after enrollment.  • Case notes
Record 0 if the above conditions do not apply to the participant.  • Self-Attestation
X

2433  Re-arrested within 12 months of Release for a New Crime  Record 1 if the participant was re-arrested within 12 months of release for a new crime.  • Probation or Parole Officer
Record 0 if the participant does not meet the condition described above.  • Justice system records
• Verification from Justice System
X
• Case notes
• Self-Attestation

2434  Re-arrested for a previous crime  Record 1 if the participant was re-arrested for a previous crime.  • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant.  • Justice system records
Record 9 if this information is not available.  • Verification from Justice System
X  • Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 44 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2435  Re-incarcerated for a revocation of the parole or probation order for violations Record 1 if the participant was re-incarcerated for revocation of parole.  • Probation or Parole Officer
of terms of sentence  Record 2 if the participant was re-incarcerated for revocation of probation order for violations of terms  • Justice system records
of sentence.  • Verification from Justice System
Record 3 if the participant was re-incarcerated for other violations of the terms and conditions of their  X  • Case notes
sentence.  • Self-Attestation
Record 0 if the above conditions do not apply to the participant.

2436  Not Re-arrested  Record 1 if the participant was not re-arrested.  • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant.  • Justice system records
• Verification from Justice System
X
• Case notes
• Self-Attestation

2437  Date arrested for new/previous crime  Record the date that the participant was arrested for a new or previous crime.  • Probation or Parole Officer
Leave blank if the above condition does not apply to the participant.  • Justice system records
• Verification from Justice System
X  • Case notes
• Self-Attestation

2438  Convicted for new/previous crime  Record 1 if the participant was convicted of a new crime.  • Probation or Parole Officer
Record 2 if the participant was convicted of a previous crime.  • Justice system records
Record 0 if the above condition does not apply to the participant.  • Verification from Justice System
X
Record 9 if this information is not available.  • Case notes
• Self-Attestation

SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES (YOUTH)

2500  Secondary school enrollment status at arrest  Record 1 if the participant was a secondary school student at the time of their arrest.  • Case notes
Record 2 if the participant was a secondary school graduate at the time of their arrest.  • Self-Attestation
Record 3 if the participant was a secondary school dropout at the time of their arrest.  X
Record 0 if the participant does not meet the conditions described above.

2502  Youth Offender status at enrollment  Record 1 if the participant is currently in, returning from, or has been in a juvenile correctional facility.  • Direct Referral from Juvenile Justice  For REO grantees:
Record 2 if the participant is currently in, returning from, or has been in a juvenile detention facility.  System or Adult Criminal Justice System  In the event that the justice system cannot provide
Record 3 if the participant is currently on, leaving, or has been on juvenile probation.  • Parole or probation officer  this information because of confidentiality
Record 4 if the participant is currently in, leaving, or has been in juvenile alternative sentencing or  • Verification from the Justice System  requirements, grantees may use a self-attestation
diversion.  • Justice system records  from the enrollee, or if the enrollee is a minor, a self-
Record 5 if the participant is currently in, returning from, or has been in an adult prison.  • Case notes  attestation letter from a parent or guardian.
Record 6 if the participant is currently in, returning from, or has been in an adult jail.  X  • Self-Attestation
Record 7 if the participant is currently on, leaving, or has been on adult probation.
Record 8 if the participant is currently in, leaving, or has been in adult sentence or diversion.
Record 0 if the at-risk participant is not an offender.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 45 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2505  Date verified Selective Service registration  Enter date verified Selective Service Registration  • Verification from Selective Service
Leave blank for participants who are not required to sign up for selective service.  X X  Administration

2510  Completed diversion without out-of-home placement  Record 1 if diversion was completed without out-of-home placement.  • Parole or probation officer
Record 0 if the participant does not meet this condition.  • Verification from the Justice System
Leave blank if participant did not receive diversion services.  X  • Case notes
• Self-Attestation

2511  Records expunged  Record 1 if the participant's record was expunged.  • Parole or probation officer
Record 0 if the participant does not meet this condition.  • Verification from the Justice System
Leave blank if participant did not receive expungement legal services.  X  • Case notes
• Self-Attestation

2512  Records sealed  Record 1 if the participant's record was sealed.  • Parole or probation officer
Record 0 if the participant does not meet this condition.  • Verification from the Justice System
Leave blank if participant did not receive sealing of records assistance.  X  • Case notes
• Self-Attestation

2516  Date of postsecondary education or training placement  Record the date of participant's placement into postsecondary education or training.  • Copy of School or Training Provider
Leave blank if the participant was not placed into postsecondary education or training.  Enrollment Record
X  • Case notes

2523  Date entered degree or certificate program  Record the date on which the participant entered the degree or certificate program.  • Copy of School or Training Provider
Leave blank if the participant did not enter into a degree or certificate program.  Enrollment Record
X
• Case notes

2525  Date arrested for new crime after enrollment  Record date on which participant was arrested for new crime after enrollment.  • Parole or probation officer
Leave blank if this data element does not apply to the participant.  • Verification from the Justice System
• Justice system records
X  • Case notes
• Self-Attestation

2526  Convicted - New crime after enrollment  Record date on which participant was convicted for new crime after enrollment.  • Parole or probation officer
Leave blank if this data element does not apply to the participant.  • Verification from the Justice System
• Justice system records
X  • Case notes
• Self-Attestation

2527  Type of crime  Record 1 if participant was arrested/convicted for a violent felony.  • Parole or probation officer
Record 2 if participant was arrested/convicted for a non-violent felony.  • Verification from the Justice System
Record 3 if participant was arrested/convicted for a misdemeanor.  • Justice system records
X  • Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 46 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2528  Reached 12-month point since release from correctional facility or placement Record 1 if participant has reached 12-month point since release from correctional facility or placement  • Case notes
on probation  on probation.  • Case records showing date released
Record 0 if the participant does not meet this condition.  X  from correctional facility or placed on
probation
2529  Convicted for new crime committed within 12 months of release from  Record 1 if participant was convicted for new crime committed within 12 months of release from  • Parole or probation officer
correctional facility or placement on probation  correctional facility or placement on probation.  • Verification from the Justice System
Record 0 if the participant does not meet this condition.  • Justice system records
X  • Case notes
• Self-Attestation

2530  Incarcerated for new crime committed after enrollment  Record 1 if the participant was incarcerated for a new crime committed after enrollment.  • Parole or probation officer
Record 0 if the participant does not meet this condition.  • Verification from the Justice System
• Justice system records
X
• Case notes
• Self-Attestation

2545  Incarcerated for new crime committed in follow-up period  Record 1 if participant was incarcerated for new crime committed in follow-up period.  • Parole or probation officer
Record 0 if the participant does not meet this condition.  • Verification from the Justice System
• Justice system records
X
• Case notes
• Self-Attestation

2546  Housing Status at follow-up  Record 1 if participant resides in stable housing at follow-up.  • Case notes
Record 2 if participant resides in temporary housing at follow-up.
Record 3 if participant is homeless at follow-up.  X

SECTION E.07 - YOUTHBUILD

2607  Migrant Youth  Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant family.  • Cross-Match with Public Assistance
Record 0 if the participant does not meet the conditions described above.  Records
• NFJP Eligibility Documents
• Cross-Match with State MIS Database
• Cross-Match with H-1B Record
• Signed Employer statement or letter
X  on business letterhead
• Wage records/family wage records
• Work permits
• Self-Attestation
• Case notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 47 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2608  Offender  Record 1 if the participant has been convicted of a crime by the juvenile justice system.  • Court documentation
Record 2 if the participant has been convicted of a crime by the adult correctional system.  • Records of a detention facility, group
Record 0 if the participant does not meet the conditions described above.  home, or restricted state-run facility
• Letter of parole/probation officer
X  • Police or Justice Department records
• Self-Attestation

2609  Secondary School Drop-Out  Record 1 if the participant is a youth and has dropped out of secondary school.  • Letter/documentation from the school
Record 0 if the participant does not meet the condition described above.  stating the youth has dropped out
X  • School attendance record
• Self-Attestation

2610  Child of Incarcerated Parent or Legal Guardian  Record 1 if either of the youth's parents or legal guardian is incarcerated at the time of the youth's  • Court records
enrollment into the YouthBuild program, or if at least one parent has been previously incarcerated.  • Self-Attestation
X
Record 0 if the participant does not meet the condition described above.

SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS

2700  Social Security Number  Record the Social Security Number (SSN) assigned to the participant.  • SSN Card  For YouthBuild, DINAP, and REO documents may
NOTE: THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED UNDER PROGRAM OR FUNDING STREAM  • Other Federal or State ID with SSN  also include:
REPORTING REQUIREMENTS.  • Self-Attestation
X X  X X X X X  X X
• Intake Application
• Enrollment Form

SECTION E.09 - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)

2800  Urban/Rural  Record 1 if participant resides in an urban location. “Rural” means an area not designated as a  • Electronic Records
metropolitan statistical area by the Census Bureau; segments within metropolitan counties identified by  • Cross-match
codes 4 through 10 in the Rural Urban Commuting Area (RUCA) system; and RUCA codes 2 and 3 for  For SCSEP, Cross-match with the Rural Urban
X
census tracts that are larger than 400 square miles and have population density of less than 30 people  Community Area (RUCA) codes
per square mile.

2801  Family Size  Record the number of individuals in the applicant’s family. A “family” is defined in TEGL 12-06 as  • Program application
husband, wife, and dependent children; parent or guardian and dependent children; or husband and  • Case Notes
wife. Count only current family members living together. Do not include deceased spouses or separated  • Self Attestation
spouses who are living separately. In addition, consistent with 20 CFR 641.500, an applicant with a  X
disability may, at the option of the applicant, be treated as a family of one for income eligibility
determination purposes. Family of-one status does not extend to other members of the applicant’s
family.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 48 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2803  Veteran, Post-9/11 Era  Record 1 if participant is a post-9/11 era veteran  • DD-214
• Cross-Match with Department of
Record 0 if the participant is not a post-9/11 era veteran.  Defense Records
• Cross-Match with Veterans Service
X  Database
• A letter from the Veterans'
Administration
• Case Notes
• Self Attestation
2804  At Risk of Homelessness  An individual is at risk for homelessness when the individual lacks the resources and support networks  • Intake Application or Enrollment Form
needed to obtain housing. The risk must be real and imminent. In some sense, anyone living below the  • Written Statement or Referral
poverty level may be at risk of homelessness.  Transmittal from a Shelter or Social
Service Agency
Being at risk for homelessness is considered along with actual homelessness as a single priority for  • Needs Assessment
service and a single factor for the most-in-need measure. An individual may be either at risk for  X  • Case notes
homelessness or homeless, but not both at once.  • Individual Employment Plan
• A letter from caseworker or support
Record 1 if the participant is at risk for homelessness.  provider
Record 0 is the participant is not at risk for homelessness.  • Self-Attestation

2805  Failed to Find Employment After Receiving WIOA Title I Services  Record 1 if the participant was enrolled in WIOA Title I (adult services) prior to enrolling in SCSEP and  • Cross Match with State MIS Database
was unable to obtain employment before enrolling in SCSEP.  • Case notes
X  • Self-Attestation
Record 0 if the participant does not meet conditions above.
2806  Low Employment Prospects  Low employment prospects means it is likely that an individual will not obtain employment without the  • Social Security Disability Insurance
assistance of SCSEP or another workforce development program. Persons with low employment  (SSDI) Receipt of Benefits Verification
prospects have a significant barrier to employment. Significant barriers to employment may include, but  • Applicable Records from Education
are not limited to: lacking a substantial employment history, basic skills, and/or English language  Institution
proficiency; lacking a high school diploma or the equivalent; having a disability; being homeless; or  • Written Confirmation from Social
residing in socially and economically isolated rural or urban areas where employment opportunities are  Services Agency
limited.  X  • Written Statement or Referral
Transmittal from a Shelter or Social
Record 1 if the participant’s employment prospects are low.  Service Agency
• Case Notes
Record 0 if the participant does not meet the conditions above.  • Assessment Test Results
• Medical Records
• Self-Attestation

2810  Severe Disability  Record 1 if applicant has Severe Disability. Severe Disability is a severe, chronic disability attributable to  • Applicable Medical Records
mental or physical impairment, or a combination of mental and physical impairments, that (A) is likely  • Referral from Vocational
to continue indefinitely, and (B) results in substantial functional limitation in 3 or more of the following  Rehabilitation
areas of major life activity: (i) self-care, (ii) receptive and expressive language, (iii) learning, (iv) mobility,
(v) self-direction, (vi) capacity for independent living, (vii) economic self-sufficiency.  Severe disability  X
is to be recorded in addition to disability. Each is counted separately for the most-in-need measure.
Severe disability must be documented by a physician.

Record 0 if applicant does not the Severe Disability conditions.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 49 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2812  Frailty  Record 1 if applicant is Frail. Frail means that an individual 55 years of age or older is determined to be  • Applicable Medical Records
functionally impaired because the individual: (A)(i) is unable to perform at least two activities of daily
living without substantial human assistance, including verbal reminding, physical cueing, or supervision;
or (ii) at the option of the grantee, is unable to perform at least three such activities without such
assistance; or (B) due to a cognitive or other mental impairment, requires substantial supervision
because the individual behaves in a manner that poses a serious health or safety hazard to him- or  X
herself or to another individual. Frailty must be documented by a qualified professional.

Record 0 if applicant does not meet the Frail definition.

2814  Old Enough for but Not Receiving Social Security Title II  Record 1 if an individual may qualify for SS retirement benefits at age 62. If an individual is 62 or over  • SSI Receipt of Benefits Verification
but does not have sufficient wage credits to qualify for retirement benefits. This factor applies only if  • SSI Eligibility Verification
the participant is not monetarily eligible for Social Security.  X  • Cross-Match with SSA Database
Record 0 If the participant qualifies but chooses to delay receipt to increase the amount of benefits.  • Self-Attestation

2816  Severely Limited Employment Prospects in Area of Persistent Unemployment  Record 1 if applicant has severely limited employment prospects in area of persistent unemployment,  • Case notes
This element has two separate requirements: 1. Severely limited employment prospects, and 2.  • Medical Records
Residence in an area of persistent unemployment. Both must be met for a “yes” answer.  • Self-Attestation
Severely limited employment prospects means a substantially higher likelihood that an individual will
not obtain employment without the assistance of the SCSEP or another workforce development
program. Persons with severely limited employment prospects have more than one significant barrier
to employment; significant barriers to employment may include but are not limited to: lacking a
substantial employment history, basic skills, and/or English-language proficiency; lacking a high school
diploma or the equivalent; having a disability; being homeless; or residing in socially and economically  X
isolated rural or urban areas where employment opportunities are limited.
Persistent unemployment means that the annual average unemployment rate for a county or city is
more than 20 percent higher than the national average for two out of the last three years.

Record 0 if the applicant does not meet both conditions.

2818  Limited English Proficiency  'Record 1 if the participant cannot speak or read English well enough to fully participate in all aspects of  • Assessment Test Results
the program.  • Applicable Records from Education
Record 0 if the participant is able to participate in all aspects of the program.  Institution (transcripts, or other school
There is no substantive change in the definition. An LEP individual is one who does not speak English as  documentation)
his or her primary language and who has a limited ability to read, speak, write, or understand English. If  X  • Intake Application or Enrollment Form
you are in doubt, ask the participant.  • Individual Employment Plan
• Case notes
• Self-Attestation

2820  Low Literacy Skills  Record 1 if the participant calculates or solves problems, reads, writes, or speaks English at or below the  • Assessment Test Results
8th grade level or is unable to compute or solve problems, read, write, or speak at a level necessary to  • Applicable Records from Education
function on the job, in the individual’s family, or in society.  Institution (transcripts, or other school
X  documentation)
Record 0 if the participant does not meet above conditions.  • Case notes
• Self-Attestation

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 50 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2832  Total Hours Paid at Community Service Assignment in 1st Quarter  Record the total number of community service assignment hours for which the participant was paid  • Copy of Pay Check Stubs, Payroll Slip,
wages in the 1st quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes
2833  Total Hours Paid at Community Service Assignment in 2nd Quarter  Record the total number of community service assignment hours for which the participant was paid  • Copy of Pay Check Stubs, Payroll Slip,
wages in the 2nd quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes
2834  Total Hours Paid at Community Service Assignment in 3rd Quarter  Record the total number of community service assignment hours for which the participant was paid  • Copy of Pay Check Stubs, Payroll Slip,
wages in the 3rd quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes
2835  Total Hours Paid at Community Service Assignment in 4th Quarter  Record the total number of community service assignment hours for which the participant was paid  • Copy of Pay Check Stubs, Payroll Slip,
wages in the 4th quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X
• Case Notes

2836  Total Hours of Paid Training in 1st Quarter  Record the total number of hours of paid training for which the participant was paid wages in the 1st  • Copy of Pay Check Stubs, Payroll Slip,
quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X  • Case Notes

2837  Total Hours of Paid Training in 2nd Quarter  Record the total number of hours of paid training for which the participant was paid wages in the 2nd  • Copy of Pay Check Stubs, Payroll Slip,
quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes
2838  Total Hours of Paid Training in 3rd Quarter  Record the total number of hours of paid training for which the participant was paid wages in the 3rd  • Copy of Pay Check Stubs, Payroll Slip,
quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes
2839  Total Hours of Paid Training in 4th Quarter  Record the total number of hours of paid training for which the participant was paid wages in the 4th  • Copy of Pay Check Stubs, Payroll Slip,
quarter of the program year as determined from the sub-grantee’s wage records.  X  or Leave and Earnings Statements
• Case Notes

SECTION E.10 - REGISTERED APPRENTICESHIP

2900  RAPIDS Number  Record the RAPIDS number for the participant who is a registered apprentice (Registered  • Cross-Match
Apprenticeship Partners Information Data System).  Note: Data validation is not required for
Leave blank if this data element does not apply.  State Apprenticeship Agency (SAA)
NOTE: There are no RAPIDS numbers for pre-apprentices.  States that do not use RAPIDS because
NOTE: Reportable Individuals who benefit from registered apprenticeship programs are also assigned a  registered apprentices will not have a
RAPIDS Number. Grantees should report this here, if available.  RAPIDS Number. Grantees reporting
X from SAA states that do not use RAPIDS
may use the unique identifier for this
data element or they may use a
corresponding number meeting the AN
12 data type and field length
requirements for this data element.

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 51 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2902  Date Enrolled in Pre-Apprenticeship  Record the date the participant started the pre-apprenticeship program.  • Vendor/Training Provider Records
Leave blank if this data element does not apply.  • Signed Training Contract
• Electronic Records
• Attendance Sheets or Records (e.g.,
X
from a remediation class or work
experience)
• Case notes

2904  In Pre-Apprenticeship Program with an Articulated Agreement  Record 1 if the participant is in a pre-apprenticeship program where a Memorandum of Understanding  • Memorandum of Understanding
(MOU), Memorandum of Agreement (MOA) or other formal agreement exists between the pre-  (MOU) or similar agreement
apprenticeship program and the Registered Apprenticeship Program.  • Letter from Employer or Union
Record 0 if no formal agreement exists between the pre-apprenticeship program and an apprenticeship  X • Case notes
program.  • Documentation from Union website
Leave blank if this data element does not apply.

2905  Date Completed Pre-Apprenticeship  Record the date the participant completed the pre-apprenticeship program.  • Vendor/Training Provider Records  For grants funded under the National Apprenticeship
Leave blank if this data element does not apply.  • Signed letter from an administrator or Act, validate month and year only.
program manager of the pre-
X apprenticeship program
• Completion certificate or similar
document

2908  Date Started Registered Apprenticeship Program  Record the date the participant started the Registered apprenticeship program.  • Davis-Bacon Certificate
Leave blank if this data element does not apply.  • Documentation from RAPIDS AI
(Apprentice Information) Demographic
Portal
• ETA Form 671 Section II
(Apprenticeship Agreement) or the SAA
equivalent with email or similar
confirmation from a USDOL Office of
X  X
Apprenticeship representative or a
representative from the State
Apprenticeship Agency (e.g., State
Director or ATR (Apprenticeship Training
Representative))
• Documentation from SAA's
information management system

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 52 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2909  Expected Completion Date: Registered Apprenticeship Program  Record the expected completion date of the Registered apprenticeship program, whether or not the  • Appendix A from the program’s
participant is expected to complete the program during their participation.  Standards of Apprenticeship
Leave blank if this data element does not apply.  documenting length of time for the RAP
(for Time-Based RAPs) or approximate
length of time for competency-based or
hybrid programs
• Documentation from RAPIDS AI
(Apprentice Information) Demographic
Portal identifying the individual and
their expected completion date
X  X
• ETA Form 671 Section II
(Apprenticeship Agreement) or the SAA
equivalent
• (Cross match) Other electronic record
from RAPIDS or an SAA's information
management system containing this
information

2910  Type of Registered Apprenticeship Program  Record 1 if the Registered apprenticeship program is a Time-Based program.  • Cover page or page one of Appendix A
Record 2 if the Registered apprenticeship program is a Competency-Based program.  from the program's Standards of
Record 3 if the Registered apprenticeship program is a Hybrid program.  Apprenticeship identifying type of
Leave blank if this data element does not apply.  program
• Davis-Bacon Certificate identifying the
individual and type of program
• Printout from RAPIDS AI (Apprentice
Information) Demographic Portal
X • ETA Form 671 Section II
(Apprenticeship Agreement) or the SAA
Equivalent
• Documentation from SAA's
information management system
• Cross-match

2911  Date Completed Registered Apprenticeship  Record the date the participant completed the Registered apprenticeship program.  • Certificate of Completion issued by the For grants funded under the National Apprenticeship
Leave blank if this data element does not apply.  Registration Agency  Act, validate month and year only.
• Davis-Bacon Certificate
• Printout from RAPIDS AI (Apprentice
X  X Information) Demographic Portal
• Other electronic record from RAPIDS
or SAA equivalent

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 53 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2912  Type of Related Instruction Provider  Record 1 if the provider of Related Instruction (RI) is a Joint Apprenticeship Training Committee.  • The name of the entity should clarify
Record 2 if the provider of RI is a Community College.  whether it is a JATC, Voc/Tech School,
Record 3 if the provider of RI is a Vocational or Technical School.  Community College, 4-year educational
Record 4 if the provider of RI is a 4-year educational institution.  institution, or something else
Record 5 if the provider of RI is an entity other than those previously noted.  • Employer Agreement
Leave blank if this data element does not apply.  • Printout from RAPIDS AI (Apprentice
Information) Demographic Portal
• A Davis-Bacon Certification may be
utilized if the sponsor is also the RI
X provider
• Invoice or other financial document
from the RI provider
• Course schedule or [pages from] a
catalogue for the entity
• A printout or screen shot from the
website
• Cross-match

2917  Exit Wage  Record the hourly wage received on the Date of Exit.  • Electronic record (printout/screen shot) from the
RAPIDS AI (Apprentice Information) Demographic
Leave blank if this data element does not apply.  Portal
• Cross-Match with State and Out-of-State UI
Quarterly Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as
military employment, Department of Defense, Office
of Personnel Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage
Record Databases (such as the National Directory of
New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-
16)
X  • Income Tax Records, W-2 Form, or Other Records
from the State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)
• ETA will conduct UI wage matching for non-state
grantees

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 54 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
2918  Wage at Entry into Registered Apprenticeship  Record the hourly wage received on the date of entry into the Registered apprenticeship program.  • ETA Form 671 (Attachment II) or SAA equivalent
• Electronic record from RAPIDS (e.g., RAPIDS AI
Leave blank if this data element does not apply.  (Apprentice Information) Demographic Portal screen
shot) or SAA equivalent
• Cross-Match with State and Out-of-State UI
Quarterly Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as
military employment, Department of Defense, Office
of Personnel Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage
Record Databases (such as the National Directory of
New Hires)
• State New Hires Registry
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-
16)
X  • Income Tax Records, W-2 Form, or Other Records
from the State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form
941)
• A Signed Letter from an Employer on Company
Letterhead (attesting to an individual’s employment
status and earnings)
• Cross match with Partner Program Administrative
Databases (such as TANF, SNAP or other public
assistance programs)

SECTION E.11 ADDITIONAL MISC. ELEMENTS (ADDED 2021)

3009  Formerly Incarcerated  Record 1 if the participant is an eligible individual who has been incarcerated or been under supervision  • Direct Referral from Justice System
following release from prison or jail within the last five years.  • Verification from Justice System
X  • Case notes
Record 0 if the participant does not meet above conditions.  • Self-Attestation

3023  Total Hours of Paid Sick Leave in 1st Quarter  Record the total number of hours of sick leave for which the participant was paid under the grantee's  • Copy of Pay Check Stubs, Payroll Slip,
leave policy in the 1st quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X
• Case Notes

3024  Total Hours of Paid Sick Leave in 2nd Quarter  Record the total number of hours of sick leave for which the participant was paid under the grantee's  • Copy of Pay Check Stubs, Payroll Slip,
leave policy in the 2nd quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X  • Case Notes

3025  Total Hours of Paid Sick Leave in 3rd Quarter  Record the total number of hours of sick leave for which the participant was paid under the grantee's  • Copy of Pay Check Stubs, Payroll Slip,
leave policy in the 3rd quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X
• Case Notes

3026  Total Hours of Paid Sick Leave in 4th Quarter  Record the total number of hours of sick leave for which the participant was paid under the grantee's  • Copy of Pay Check Stubs, Payroll Slip,
leave policy in the 4th quarter of the program year as determined from the sub-grantee’s wage records.  or Leave and Earnings Statements
X  • Case Notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 55 of 56

Attachment II Source Documentation

Requirements by Program  Source  Program Specific
Data  Data Element Name
Documentation  Parameters
Element  (WIOA refers to elements in  Data Element Definitions/Instructions

Wagner-Peyser

Apprenticeship
(at least one of the  (if applicable) and

NFJP-Housing

INA-- Youth
WIOA Adults

REO (Adult)
REO (Youth)
WIOA Youth

INA--Adult

YouthBuild
WIOA DW

NFJP-CTS

Job Corps
No.  the Joint PIRL)

SCSEP
DWG

JVSG
H-1B
following)  additional information
3027  Total Hours of Paid Participant Required Action Activities  Record the total number of hours paid for the participant time spent on all participant required actions.  • Copy of Pay Check Stubs, Payroll Slip,
X  or Leave and Earnings Statements
• Case Notes

*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18.  Page 56 of 56