Changes to the Agricultural and Food Processing Clearance Order, ETA Form 790

The official packet includes the bilingual clearance order, form continuation, and step-by-step instructions, transcribed below.

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM
U.S. Department of Labor
Washington, D.C. 20210
CLASSIFICATION: ES/MSFWs
CORRESPONDENCE SYMBOL: OWI
DATE: January 3, 2005

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 12-04

TO: ALL STATE WORKFORCE AGENCIES; ALL STATE WORKFORCE LIAISONS

FROM: EMILY STOVER DeROCCO, Assistant Secretary

SUBJECT: Changes to the Agricultural and Food Processing Clearance Order, ETA Form 790

1. PURPOSE. To transmit the updated Agricultural and Food Processing Clearance Order, ETA Form 790 and instructions.

2. REFERENCES. Wagner-Peyser Act as amended, Section 10(c) and Section 3(c)(2); Workforce Investment Act of 1998, Section 136; 20 CFR Part 653.500 et. seq.

3. BACKGROUND. ETA regulations at 20 CFR 653.500 established procedures for the recruitment of agricultural workers. In situations where an adequate supply of workers cannot be located within the local recruiting area, out-of-area recruitment should be attempted. In order for State Workforce Agencies (SWAs) to initiate out-of-area recruitment for temporary agricultural work, ETA Form 790 “Agricultural and Food Processing Clearance Order” must be utilized. Based on the comments received from Federal Register Notice dated April 21, 2004, (Vol. 69, No. 77, page number 21578) changes were made to the Agricultural and Food Processing Clearance Order, ETA Form 790.

4. ACTION REQUIRED. States are requested to use the new bilingual version of the Agricultural and Food Processing Clearance Order, ETA Form 790. This reporting requirement is approved under the Paperwork Reduction Act of 1995, OMB Control No. 1204-0134, expiring 06/30/2006.

5. INQUIRIES. Questions concerning this TEGL should be directed to the National Monitor Advocate, Erik Lang at [email protected] or 202-693-2916, or Dorrie Russell at [email protected] or (202) 693-2781.

6. ATTACHMENTS. The OMB approved and updated Agricultural and Food Processing Clearance Order, ETA Form 790 and instructions.

RESCISSIONS: [blank]
EXPIRATION DATE: Continuing

Attachments: Agricultural and Food Processing Clearance Order / Pedido de Empleados para Agricultura y Procesamiento de Alimentos

U.S. Department of Labor, Employment and Training Administration. O.M.B. Approval No. 1205-0134, Expires 06/30/2006. ETA 790 (Rev. July 2004).

Clearance order, first sheet

• Agricultural and Food Processing Clearance Order Pedido de Empleados para Agricultura y Procesamiento de Alimentos; U.S. Department of Labor
• Employment and Training Administration
• O.M.B. Approval No. 1205-0134, Expires 06/30/2006
• 1. Employer's Name and Address (Number, Street, City, State, Zip Code, and telephone number) Nombre y Dirección del Empleador (Número, calle, ciudad, código postal y teléfono); Industry Code / Código de Industria; Job Order # / No. Orden de Empleo
• Occupational Title and Code /Título Ocupacional y Código
• Clearance Order Issue Date / Fecha de Tramite:
• 2. Location and Direction to Work Site / Dirección del lugar de trabajo; Job Order Expiration Date / Fecha de expiración:
• 6.Anticipated Period of Employment / Periodo Anticipado de Empleo
• From/ Desde:__ To / Hasta _____
• (see attachment / para más detalles vea______); 7. No. of Worker's Requested / No. de Trabajadores Pedidos
• 3. Location and Description of Housing / Dirección y Descripción de la Vivienda; 8. Anticipated Hours of Work per Week / Horas Anticipadas de Trabajo por Semena
• Total:
• Sunday / Domingo; Wednesday / Miercoles
• Monday / Lunes; Thursday / Jueves
• Tuesday / Martes; Friday / Viernes
• Saturday / Sabado
• 9. Collect Calls Accepted/Se Aceptan Llamadas a Cobrar:
• Employer / El Empleador; Yes; No
• (see attachment / para más detalles vea______); Local Office/Oficina Local; Yes; No
• 4. Board Arrangements / Arreglo de Alojamiento
• (see attachment / para más detalles vea______)
• 5. Referral Instructions / Instruciones para el Referimiento de Candidatos
• (see attachment / para más detalles vea______)
• 10. Job Specifications / Descripción del Trabajo [Summary of Material Job Specifications in ENGLISH must be included inside this box]
• (see attachment / para más detalles vea______)
• 10 a. Descripción del Trabajo / Job Specifications [Summary of Material Job Specifications in SPANISH must be included inside this box]
• (see attachment / para más detalles vea______)
• ETA 790 (Rev. July 2004)

ETA Form 790, continuation

• 11. Wage Rates, Special Pay Information and Deductions / Tarifa de Pago, Información Sobre Pagos Especiales y Deducciónes (Rebajas)
• Crop Activities / Cultivos; Hourly Wage; Piece Rate / Unit(s); Special Pay (bonus, etc.); Deductions / Deducciónes; YES SI; NO; Pay Period
• Salario por Hora; Pago por Pieza / Unidad(es); Pagos Especiales (Bono, ect.); Periodo de Pago
• $; $; FICA/Seguridad Social; Weekly / Semanal
• $; $; Federal Tax Impuestos Federales
• $; $; State Tax Impuestos Estatales; Bi-weekly / cada 2 sem.
• $; $; Meals (comidas)
• $; $; Other (specify)/ Otro; Other / Otro
• More Details About thePay/Más Detalles Sobre el Pago
• (see attachment / para más detalles vea______)
• 12. Transportation Arrangements / Arreglos de Transportación (Please explain)
• 13. Is it the prevailing practice to use Farm Labor Contractors (FLC) to recruit, supervise, transport, house, or pay workers for this (these) crop activity(ies)? Es la costumbre en el area de usar Contratistas Agícolas para reclutar, supervisar, transportar, dar vivienda, ó pagarle a los trabajadores en este/estos tipo(s) de cosecha(s)/sembrado(s)? Yes/Si _ No __ If you have checked yes, what is the FLC wage for each activity?/Si contesto “Sí,” cual es el salario que le paga al Contratista Agrícola para cada actividad?
• 14. Unemployment Insurance provided / Seguro por Desempleo:; Yes; No
• 15. Workers' compensation insurance provided / Indemnización por accidente de trabajo:; Yes; No
• 16. Are tools provided at no charge to the workers? / ¿Se le proveen las herramientas de trabajo a los trabajadores sin cargo alguno?; Yes; No
• 17. List any arrangements which have been made with establishment owners or agents for the payment of a commission or other benefits for sales made to workers. (If there are no such arrangements, enter “None”)/Indique todo acuerdo o convenio con los propietarios del establecimiento o sus representantes con respecto al pago de una comisión u otros beneficios por ventas hechas a los trabajadores. (Si no hay ningún acuerdo o convenio, indique “Ninguno”)
• 18. List any strike, work stoppage, slowdown, or interruption of operation by the employees at the place where the workers will be employed. (If there are no such incidents, enter “None”)/ Enumere todo huelga, paro o interrupción de las operaciones por parte de los empleados en el lugar de empleo. (Si no hay, indique “Ninguno”)
• 19. Address of Order Holding Office (include Telephone number)/Dirección de la Oficina donde se Radicó la Oferta (incluya número de teléfono); 20. Name of Local Office Representative (include direct dial telephone number) / Nombre del Representante de la Oficina Local (Incluya numero de telefono)
• 21. Employer's Certification: This job order describes the actual terms and conditions of the employment being offered by me and contains all the material terms and conditions of the job. Certificacion del Empleador: Esta orden de trabajo describe los términos y condiciones de trabajo y contiene todos los materials, terminus, y condiciones ofrecidos. Employer's Signature & Title/ Firma y Título del Empleador
• READ CAREFULLY: In view of the statutorily established basic function of the Employment Service as a no-fee labor exchange, that is, as a forum for bringing together employers and job seekers, neither the ETA nor the State agencies are guarantors of the accuracy or truth-fullness of information contained on job orders submitted by employers. Nor does any job order accepted or recruited upon by the One-Stop Career Center constitute a contractual job offer to which the One-Stop Career Center, ETA or a State agency is in any way a party. LEASE CUIDADOSAMENTE: En vista de su función básica establecida estatutariamente el Servicio de Empleo es un intercambio gratis de trabajo para juntar a los empleadores y trabajadores que buscan empleo, ni ETA ni las agencias del estado pueden garantizar la verdad y certeza de la información contenida en la Orden de Trabajo sometida por el Empleador. Tampoco, ninguna orden de trabajo aceptada o reclutada por el Servicio de Empleos constituye una oferta contractual de la cual ETA ni la agencia del Estado son parte
• Public reporting burden for the ETA Form 790 is estimated to be approximately 60 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and reviewing the collection. Respondents obligagation to reply to these requrements are mandatory by 20 CFR 653.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. Comments regarding this burden estimate or any other aspect of this collection, including suggestions for reducing the burden can be sent to the U.S. Department of Labor, Office of Workforce Investment, Room S-4321, Washington, D.C. 20210 (Paperwork Reduction Project 1205-0134).
• ETA 790 (Rev. July 2004)

Attachment: Step-By-Step Instructions for Completing ETA Form 790

These instructions will help employers understand the information that is being requested. Please read the instructions carefully and follow them to minimize the chances of your application package being returned due to incomplete information. Please try and include as much detail as possible on the face of the form itself. Even if attachments are necessary, the essential terms and conditions must be spelled out on the face of this form. Compliance with the disclosure requirements of the Migrant and Seasonal Farmworker Protection Act and all assurances required by federal regulations are the responsibility of the employer.

Non-numbered items - To be completed by appropriate State Workforce Agency (SWA).

Item 1 - Enter full name of individual employer, partnership, or corporation, and the complete address and complete phone number.

Item 2 - Provide the location of and directions to your work site and workers housing. Use commonly understood street or highway numbers and accurate distances.

Item 3 – Enter the capacity of the housing and a brief description of the housing in English and Spanish. Describe housing facilities such as: a) Structures provided, e.g., camp, cabin, barracks or house. Describe general composition of the living quarters such as wood or concrete; b) Note the number of persons for whom housing is available. Note the number of barracks, family units and /or, single rooms available, and the total capacity of these types of units; c) The furnishings and equipment supplied by the employer, e.g., furniture, eating and cooking utensils; utilities available, such as gas, electricity, heat; parking spaces for trailers; arrangements for utility hookups and charges; medical and recreational facilities available for worker’s benefit and their locations; whether or not public housing is provided; and, are any charges required of workers to use the housing.

Item 4 – Describe how the employer intends to provide either 3 meals a day to each worker or furnish free and convenient cooking and kitchen facilities so that workers can prepare their own meals. The charge for 3 meals shall be within the approved range unless the regional administrator has approved a higher charge. Where the employer provides facilities for cooking, explain how the workers will have access to stores where they can purchase groceries.

Item 5 – Explain how applicants are to be hired. Indicate, for example, the hours that the order-holding office will be open to accept telephone referrals; the hours that the employer will be available to interview workers by telephone; whether referred workers should report to the order-holding office when they arrive in the area; and whether anybody different from the employer has hiring authority.

Item 6 - Enter date when work to be performed by these workers is scheduled to begin. Enter date when work to be performed by those workers is expected to be finished.

Item 7 - Enter total number of workers that you are requesting. Also, state in body of job order total number of workers to be employed in this activity or service for the period of time involved.

Item 8 – Enter total hours per week. Enter normal hours worker is expected to work each day of the week. Describe any special work schedule situations in an attachment.

Item 9 – Indicate whether or not an employer is willing to accept collect calls from job applicants. Indicate whether or not the order-holding office is willing to accept collect calls from job applicants.

Item 10 – Provided a detailed summary of the job duties inside the box. Even if additional information is to be provided in an attachment, the summary must be provided in the box and must be as complete as possible. In the box provided list all major crop activities, summarize the major duties associated with those duties and estimate the percentage of time that will be spent doing them. Describe the duties (work tasks) which make up the job, in step-by-step detail, as appropriate. Avoid technical terms when possible, or define them where usage is necessary. Describe use of any equipment necessary to carry out tasks (i.e. harvesting onions – pull onions from the ground, snip off the tops using a snipper, deposit onions in a 50 pound sack, (80%); harvest tomatoes – detach green tomatoes from plants and deposit them in a 20 pound bucket, carry bucket to a truck to be located at the edge of the field, throw bucket up to the person on the truck (20%)).

In an attachment, provide whatever additional detail is required to explain the full range of tasks and duties required. Explain any worker performance standards that will apply. Describe any training provided. Describe any experience that is required. Describe any licenses or permits that are required. Describe what level of supervision will be provided. Explain the provision of necessary tools and equipment.

Item 10a. – Same as Item 10 but in Spanish.

Item 11 - Enter appropriate wage rate information for each distinct activity. In no event may rate be less than the applicable FLSA or State minimum, or the applicable prevailing hourly wage rate, whichever is higher. Piece rates may not be less than those prevailing in the area and occupation. Include an attachment explaining your handling of this item. If H2A workers are requested, the Adverse Effect Wage Rate (AEWR) is the guaranteed minimum unless FLSA or State minimum, or the applicable prevailing hourly wage rate is higher.

Enter the unit used when piece rates are being paid. Describe the unit size that governs how the piece rate is paid, such as tree size/spacing, weight/size/number of boxes picked/packed, dimensions of bags or boxes filled. For example: 5/8 bushel, 90 pound bag or box, 10 box bin.

Hourly Rate Equivalent

The piece rate must be expressed in estimated hourly wage rate equivalents for each activity and unit size, i.e., what a worker might expect to earn per hour at this rate. The estimated hourly equivalent is not guaranteed. However, the estimated hourly equivalent can be no less then the highest of the applicable Federal or State minimum (or AEWR if applicable) or the prevailing hourly wage rate.

Additional information may include:

1) Any bonus or incentives aside from the flat rate or piece rate, e.g., garden space, milk, eggs, meat, health insurance; 2) Special conditions on guaranteed weeks of work, under what conditions bonuses or incentives are to be paid, if any; 3) If the activity is covered by a “schedule of rates,” indicate conditions under which each of the rates on the schedule applies; 4) Describe frequency of pay arrangements, e.g., daily, weekly, biweekly; 5) Indicate deductions to be made from workers’ wages, such as Social Security, workers’ compensation, health insurance, Federal or state tax. If applicable, note whether employer of record or farm labor contractor will be responsible for deductions.

Item 12 - Describe how the employer intends to reimburse transportation costs or advance or provide for the cost of transportation and subsistence, when such is the prevailing practice in the area. Describe in detail transportation arrangements, if any such as: Any arrangement whereby employer will provide transportation for workers from the place of recruitment to the place of employment; if employers will reimburse workers for their travel expenses in getting to the job or arrange for charter by transport for group of workers; any arrangement whereby employers advance transportation costs to workers; instructions to workers on what to do in case of emergencies, accidents, breakdowns; and, the name of the contact person when such events occur.

Item 13 - Have you in the past used a Farm Labor Contractor to provide you with workers or is it a common and prevailing practice in the area of intended employment to pay farm labor contractors to recruit, hire, transport, or supervise the sorts of workers requested? If so, state the wage that you have paid in the past and/or would be willing to pay a farm labor contractor for providing you with the quantity of workers that you are requesting and performing the duties that are prevailing.

Item 14 – Indicate whether the employer pays unemployment insurance taxes.

Item 15 – Indicate whether the employer has a valid workers’ compensation insurance policy that will cover the workers requested.

Item 16- Indicate whether tools will be provided to the worker at no cost to the worker.

Item 17 – Question is self explanatory.

Item 18 – Question is self explanatory.

Item 19 - Enter the address and phone number of the One-Stop Career Center (Order -Holding Office) that is closest to the employer.

Item 20 – Name and direct dial telephone number of the of One-Stop Career Center official that is most familiar with the job order.

Item 21 – Read the employer’s certification statement before signing. To be signed by the employer or other authorized person. Type or print full name and title.