May municipal judges contact legislators and court or bar committees about district-court restructuring, using official letterhead?

Plain-English summary

The president of the Arkansas Municipal Judges Council asked whether judges could speak or write to court and bar committees and legislators about a proposed plan to implement Amendment 80's restructuring of limited-jurisdiction courts. He also asked about using official letterhead.

The Committee said those contacts fell within then-current Canon 4 when they concerned Amendment 80's implementation for municipal courts and judges. It cited Canon 4(B)'s provision for judicial activity concerning law, the legal system, and administration of justice. The Committee saw no reason why official letterhead would be inappropriate for the described communications.

Currency note

This opinion predates the Arkansas Code of Judicial Conduct that took effect July 1, 2009, as stated in JEAC Opinion 2009-04. Later rules and opinions may have changed the analysis. Treat this page as historical context and verify the current Code before relying on a specific rule.

Common questions

Q: Could judges contact legislators about the district-court plan?

A: The Committee said direct or written contacts about implementing Amendment 80 for municipal courts and judges came within Canon 4.

Q: Could they write on their judicial letterhead?

A: The Committee said it could conceive of no reason that using official letterhead for those contacts would be inappropriate.

Background and rules framework

The Committee relied on Arkansas Code of Judicial Conduct Canon 4(B) and its commentary about judicial contributions to improving the law, legal system, and administration of justice. Its answer was tied to the described Amendment 80 implementation work.

Citations and references

• Arkansas Code of Judicial Conduct Canon 4 and Canon 4 (B).
• Amendment 80, addressed as the subject of the proposed implementation plan.

See also

No sibling opinions yet indexed.

Source

• Landing page: https://jddc.arkansas.gov/opinions/opinion-no-01-03/
• Identical official copy mislabeled 00-16: https://jddc.arkansas.gov/opinions/opinion-no-00-16/

Original opinion text

Reproduced from the official source for research purposes. The linked source is authoritative.

July 16, 2001

Dennis L. James, President

Arkansas Municipal Judges Council, Inc.

519 East Capitol, Suite 2-West

Little Rock, AR 72202

Re: Advisory Opinion Number 2001-03

Dear Judge James:

As president of the Arkansas Municipal Judges Council, you have asked this committee whether representatives of the council may contact committees of the Arkansas Supreme Court and of the Arkansas Bar Association, as well as members of the Arkansas General Assembly, concerning the proposed plan of implementation of Amendment 80. The plan is presently being prepared by the Municipal Judges Council to restructure limited jurisdiction courts, renamed "District Courts" as of July 1, 2001. You anticipate that committees of the Supreme Court and Bar Association will review, analyze, and possibly amend parts of the plan for submission to the General Assembly of 2002.

You tell us that municipal judges have, at the request of each committee, taken an active role in drafting this plan; that municipal judges deal daily with the system being redefined and will be significantly engaged in the debate, work and research on the plan. You contemplate that judges will speak with and write to legislators and members of the committees regarding the merits and efficacy of the proposed plan.

Specifically, you ask whether written or oral contacts by municipal judges in this undertaking is permissible and whether it is proper for judges to use the letterhead of their office in written communication.

Assuming that your contacts and discourse with the committees and legislators relate to the implementation of Amendment 80 as it pertains to municipal courts and judges, in the opinion of this committee, such contacts, direct or in writing would come within the purview of Canon 4 of the Arkansas Code of Judicial Conduct. Canon 4 (B) provides:

B. Avocational Activities. A judge may speak, write, lecture, teach on and participate in other extra-judicial activities concerning the law,* the legal system, the administration of justice and non-legal subjects, subject to the requirement of this Code.

Commentary:

As a judicial officer and person specially learned in the law, a judge is in a unique position to contribute to the improvement of the law, the legal system, and the administration of justice, including revision of substantive and procedural law and improvement of criminal and juvenile justice. To the extent that time permits, a judge is encouraged to do so, either independently or through a bar association, judicial conference or other organization dedicated to the improvement of the law. Judges may participate in efforts to promote the fair administration of justice, the independence of the judiciary and the integrity of the legal profession and may express opposition to the persecution of lawyers and judges in other countries because of their professional activities.

As to the use of your official letterhead, we can conceive of no reason why such method would be inappropriate.

Yours very truly,

Steele Hays

For the Committee