Vessel Inspection Compliance Checklist

VESSEL INSPECTION COMPLIANCE CHECKLIST

Under 46 U.S.C. Chapter 33 and USCG Regulations

TABLE OF CONTENTS

1. Vessel Identification
2. Vessel Classification and Inspection Type
3. Certificates and Documentation
4. Structural Integrity and Hull
5. Fire Protection and Detection
6. Lifesaving Equipment
7. Navigation and Communication Equipment
8. Machinery and Electrical Systems
9. Pollution Prevention (MARPOL/OPA 90)
10. Crew Qualifications and Manning
11. Safety Management System (ISM/SMS)
12. Maritime Security (ISPS Code)
13. Deficiency Log and Corrective Actions
14. Inspection Certification
15. Sources and References

1. VESSEL IDENTIFICATION

2. VESSEL CLASSIFICATION AND INSPECTION TYPE

Vessels Subject to Inspection (46 U.S.C. § 3301):

☐ Passenger vessel (carrying more than 12 passengers)
☐ Small passenger vessel (under 100 GT, carrying more than 6 passengers)
☐ Nautical school vessel
☐ Freight vessel (over 500 GT on international voyage, or as otherwise required)
☐ Tank vessel
☐ Offshore supply vessel
☐ Towing vessel (under Subchapter M, 46 C.F.R. Parts 136-144)
☐ Oceanographic research vessel
☐ Fish processing vessel (over 5,000 GT)
☐ Other: [________________________________]

Type of Inspection:

☐ Initial Inspection (new construction or first-time U.S. inspection)
☐ Annual Inspection (46 C.F.R. § 2.01-6)
☐ Periodic Inspection (5-year reinspection for COI renewal)
☐ Drydock Examination (46 C.F.R. § 2.01-25)
☐ Internal Structural Examination
☐ Underwater Survey in Lieu of Drydocking (UWILD)
☐ Reinspection (follow-up after CG-835 deficiencies)
☐ Casualty or Damage Survey

Inspection Date: [__/__/____]
USCG OCMI Zone: [________________________________]
Inspector Name/ID: [________________________________]

3. CERTIFICATES AND DOCUMENTATION

Statutory Certificates:

☐ Certificate of Inspection (COI) — 46 U.S.C. § 3309 — Valid through: [__/__/____]
☐ Certificate of Documentation — 46 U.S.C. § 12105 — Valid through: [__/__/____]
☐ International Tonnage Certificate (ITC 1969) — Valid through: [__/__/____]
☐ International Load Line Certificate — Valid through: [__/__/____]
☐ Safety Equipment Certificate (SEC) — Valid through: [__/__/____]
☐ Safety Construction Certificate (SCC) — Valid through: [__/__/____]
☐ Safety Radio Certificate (SRC) — Valid through: [__/__/____]
☐ Cargo Ship Safety Certificate — Valid through: [__/__/____]
☐ Passenger Ship Safety Certificate — Valid through: [__/__/____]

Pollution Prevention Certificates:

☐ International Oil Pollution Prevention Certificate (IOPP) — Valid through: [__/__/____]
☐ International Sewage Pollution Prevention Certificate (ISPPC) — Valid through: [__/__/____]
☐ International Air Pollution Prevention Certificate (IAPPC) — Valid through: [__/__/____]
☐ International Energy Efficiency Certificate (IEEC) — Valid through: [__/__/____]
☐ Certificate of Financial Responsibility (COFR) — 33 C.F.R. Part 138 — Valid through: [__/__/____]

Safety Management and Security:

☐ Document of Compliance (DOC) — ISM Code — Valid through: [__/__/____]
☐ Safety Management Certificate (SMC) — ISM Code — Valid through: [__/__/____]
☐ International Ship Security Certificate (ISSC) — ISPS Code — Valid through: [__/__/____]

Operational Documents:

☐ Stability Booklet/Letter (approved)
☐ Fire Control Plan
☐ Vessel Security Plan (VSP) — approved by [________________________________]
☐ Shipboard Oil Pollution Emergency Plan (SOPEP)
☐ Vessel Response Plan (VRP) — 33 C.F.R. Part 155
☐ Garbage Management Plan (MARPOL Annex V)
☐ Ballast Water Management Plan — 33 C.F.R. Part 151

4. STRUCTURAL INTEGRITY AND HULL

☐ Hull plating — no excessive corrosion, buckling, or wastage
☐ Frames and longitudinals — within classification society limits
☐ Watertight bulkheads — intact and functional
☐ Watertight doors — operational, properly closing and sealing
☐ Weather deck openings — hatch covers, ventilators, air pipes properly sealed
☐ Freeboard markings — correct and visible
☐ Draft marks — legible and accurate
☐ Stern tube and rudder — condition satisfactory
☐ Shell valves and sea chests — operational
☐ Keel and bottom plating — inspected (drydock) — Condition: [________________________________]
☐ Cathodic protection/anodes — adequate
☐ Anchor and chain — inspected, marked, condition: [________________________________]
☐ Mooring equipment — bitts, chocks, winches operational

Notes/Deficiencies: [________________________________]

5. FIRE PROTECTION AND DETECTION

☐ Main fire pumps — tested and operational (quantity: [____])
☐ Emergency fire pump — tested and operational
☐ Fire main and hydrants — all accessible and in working order
☐ Fire hoses and nozzles — full complement, condition satisfactory
☐ Portable fire extinguishers — inspected, charged, tagged (expiration: [__/__/____])
☐ Fixed fire suppression systems:
☐ CO2 system — bottles weighed/inspected
☐ Foam system — foam tested, agent within shelf life
☐ Water mist/sprinkler system — tested
☐ Halon/clean agent system — pressure verified
☐ Fire detection and alarm systems — all zones tested
☐ Emergency fire stations — equipped and accessible
☐ Structural fire protection — Class A/B divisions intact
☐ Fire dampers — operational
☐ Quick-closing valves — tested
☐ Fire drill records — current (last drill: [__/__/____])

Notes/Deficiencies: [________________________________]

6. LIFESAVING EQUIPMENT

☐ Lifeboats — number: [____], capacity: [____] persons each
☐ Davits and launching gear — operational
☐ Lifeboat engines — started and tested
☐ Equipment inventory — complete per SOLAS/46 C.F.R.
☐ Annual servicing certificate — current
☐ Life rafts — number: [____], capacity: [____] persons each
☐ Servicing certificate — current (serviced: [__/__/____])
☐ Hydrostatic release units — within expiry date
☐ Life jackets — quantity: [____] (adult: [____], child: [____])
☐ Condition satisfactory, reflective tape intact
☐ Immersion suits — quantity: [____], condition satisfactory
☐ Lifebuoys — quantity: [____]
☐ With self-igniting lights: [____]
☐ With self-activating smoke signals: [____]
☐ With buoyant lifelines: [____]
☐ Distress signals/pyrotechnics — type and quantity adequate, within expiry
☐ Line-throwing apparatus — inspected
☐ EPIRB (Emergency Position Indicating Radio Beacon) — tested, battery current (expiry: [__/__/____])
☐ SART (Search and Rescue Transponder) — tested, battery current
☐ Abandon ship drill records — current (last drill: [__/__/____])

Notes/Deficiencies: [________________________________]

7. NAVIGATION AND COMMUNICATION EQUIPMENT

☐ Magnetic compass — deviation card current (dated: [__/__/____])
☐ Gyro compass — operational, error: [____]°
☐ Radar — X-Band and S-Band operational
☐ ECDIS (Electronic Chart Display) — updated, backup arrangements verified
☐ AIS (Automatic Identification System) — operational, data verified
☐ GPS — operational
☐ Echo sounder — operational
☐ Speed/distance log — operational
☐ Voyage Data Recorder (VDR) — operational, annual performance test (dated: [__/__/____])
☐ Navigation lights — all operational and visible per COLREGS
☐ Sound signaling apparatus — whistle/horn tested
☐ Day shapes — full complement available
☐ GMDSS equipment:
☐ VHF DSC radio — tested
☐ MF/HF DSC radio — tested
☐ Inmarsat-C — tested
☐ Navtex receiver — operational
☐ Nautical charts and publications — corrected and up to date

Notes/Deficiencies: [________________________________]

8. MACHINERY AND ELECTRICAL SYSTEMS

☐ Main engine(s) — operational, hours: [________________]
☐ Auxiliary engines/generators — operational
☐ Emergency generator — tested under load (date: [__/__/____])
☐ Steering gear — main and auxiliary tested, emergency procedures posted
☐ Bilge pumping system — all pumps tested, piping intact
☐ Ballast system — operational
☐ Fuel system — piping, valves, quick-closing valves operational
☐ Oily water separator — operational, 15 ppm alarm tested
☐ Oil discharge monitoring equipment (ODME) — calibrated
☐ Emergency lighting — tested
☐ Battery systems — inspected, ventilated
☐ Electrical insulation resistance — tested
☐ Main switchboard — condition satisfactory
☐ Ventilation systems — operational
☐ Refrigeration and HVAC — operational

Notes/Deficiencies: [________________________________]

9. POLLUTION PREVENTION

MARPOL Annex I (Oil):

☐ Oil Record Book Part I (machinery) — maintained
☐ Oil Record Book Part II (cargo/ballast, if tanker) — maintained
☐ SOPEP on board and current
☐ Oily water separator — 15 ppm alarm calibrated
☐ Oil content meter — calibrated (if applicable)
☐ Sludge tank — capacity adequate, discharge connections standard
☐ Double hull / segregated ballast tanks (if applicable)

MARPOL Annex II (Noxious Liquid Substances):

☐ Cargo Record Book — maintained (if applicable)
☐ Procedures and Arrangements Manual — approved

MARPOL Annex IV (Sewage):

☐ Marine sanitation device — type approved, operational
☐ Sewage treatment plant — certified and operational

MARPOL Annex V (Garbage):

☐ Garbage Management Plan — posted
☐ Garbage Record Book — maintained
☐ Garbage placards — posted (in working language and English)

MARPOL Annex VI (Air Emissions):

☐ Fuel oil changeover procedure (ECA compliance)
☐ Bunker delivery notes — maintained (sulphur content records)
☐ NOx Technical File — maintained
☐ Ship Energy Efficiency Management Plan (SEEMP) — on board

OPA 90 / CWA Compliance:

☐ Vessel Response Plan (VRP) — approved, on board
☐ COFR — current and displayed
☐ Qualified Individual (QI) designated: [________________________________]
☐ Oil Spill Removal Organization (OSRO) contracted: [________________________________]

Notes/Deficiencies: [________________________________]

10. CREW QUALIFICATIONS AND MANNING

☐ Certificate of Manning issued by [________________________________] — posted
☐ Minimum safe manning met: [____] crew (required: [____])
☐ Master — license current, valid through: [__/__/____]
☐ Chief Engineer — license current, valid through: [__/__/____]
☐ All officers — STCW certificates valid and endorsed
☐ All ratings — STCW certificates valid
☐ Medical certificates — all crew current per MLC 2006, Regulation 1.2
☐ TWIC (Transportation Worker Identification Credential) — all crew (if U.S. waters)
☐ Drug and alcohol testing program — in compliance with 46 C.F.R. Part 16
☐ Work/rest hour records maintained per STCW/MLC 2006

Notes/Deficiencies: [________________________________]

11. SAFETY MANAGEMENT SYSTEM

☐ ISM Code Document of Compliance (DOC) — current
☐ Safety Management Certificate (SMC) — current
☐ Safety Management System (SMS) manual — on board
☐ Designated Person Ashore (DPA): [________________________________]
☐ Internal audits — completed (last audit: [__/__/____])
☐ External audits — completed (last audit: [__/__/____])
☐ Nonconformities from previous audits — corrected
☐ Drill and exercise schedule — maintained
☐ Incident/near-miss reporting system — in use
☐ Management review — completed within last 12 months

Notes/Deficiencies: [________________________________]

12. MARITIME SECURITY

☐ Ship Security Plan (SSP) — approved by [________________________________]
☐ International Ship Security Certificate (ISSC) — valid through: [__/__/____]
☐ Ship Security Officer (SSO) designated: [________________________________]
☐ Company Security Officer (CSO): [________________________________]
☐ Security level set at: [☐ Level 1 / ☐ Level 2 / ☐ Level 3]
☐ Security drills conducted (last drill: [__/__/____])
☐ Access control measures — operational
☐ Declaration of Security (DoS) — executed when required
☐ Continuous Synopsis Record (CSR) — current

Notes/Deficiencies: [________________________________]

13. DEFICIENCY LOG AND CORRECTIVE ACTIONS

CG-835 Issued: ☐ Yes ☐ No
CG-835 Number: [________________]
Date Issued: [__/__/____]
Correction Deadline: [__/__/____]

14. INSPECTION CERTIFICATION

Inspector's Certification:

I certify that the above vessel was inspected on [__/__/____] and the results are as documented in this checklist.

Inspector Name: [________________________________]
Inspector ID/Badge: [________________]
Organization: [☐ USCG / ☐ Authorized Classification Society: [________________]]
Signature: [________________________________]
Date: [__/__/____]

Master's Acknowledgment:

I acknowledge receipt of this inspection report and any deficiency notices.

Master Name: [________________________________]
License No.: [________________]
Signature: [________________________________]
Date: [__/__/____]

Sources and References

• 46 U.S.C. Chapter 33 — Inspection Generally
• 46 C.F.R. Part 2 — Vessel Inspections
• USCG Marine Inspection Administration — COMDTINST 16000.70
• 46 C.F.R. Part 31 — Inspection and Certification
• USCG U.S. Code and Federal Regulations
• IMO — SOLAS Convention