Trust Account Ledger Template - Free Editor
Trust Account Ledger Template
Firm Name: [Firm Name]
Trust Account Name: [IOLTA/Client Trust Account]
Account Number: [XXXX]
Reporting Period: [Start Date] – [End Date]
Client Subaccount Information
- Client/Matter Name: [Client Name / Matter ID]
- Responsible Attorney: [Attorney Name]
- Starting Balance: $[Amount]
| Date | Transaction Description | Deposit ($) | Disbursement ($) | Running Balance ($) | Check/Ref # | Notes |
|---|---|---|---|---|---|---|
| [MM/DD/YY] | Opening balance | $[Amount] | ||||
| [MM/DD/YY] | Retainer deposit received | $[Amount] | $[Amount] | [Receipt #] | Source: [Client/Payor] | |
| [MM/DD/YY] | Applied to Invoice #[####] | $[Amount] | $[Amount] | [Check/Transfer #] | Fees earned – invoice date [Date] | |
| [MM/DD/YY] | Filing fee advance | $[Amount] | $[Amount] | [Check #] | Payable to [Court] | |
| [MM/DD/YY] | Settlement proceeds received | $[Amount] | $[Amount] | [Receipt #] | Description | |
| [MM/DD/YY] | Disbursement to client | $[Amount] | $[Amount] | [Check #] | Client distribution per closing statement | |
Ending Balance: $[Amount]
Reconciliation Checklist
- ☐ Bank statement balance as of [Date]: $[Amount]
- ☐ Add deposits in transit: $[Amount]
- ☐ Subtract outstanding checks: $[Amount]
- Reconciled balance: $[Amount]
- Does reconciled balance equal sum of all client subaccounts? ☐ Yes ☐ No (explain variance)
Compliance Notes
- Monthly reconciliation completed by: [Name]
- Reviewed/approved by managing attorney: [Name] on [Date]
- Supporting documents retained (bank statements, deposit slips, canceled checks, client ledgers).
Internal Controls
- Segregation of duties maintained: ☐ Yes ☐ No (details)
- Trust checks require dual signatures over $[Amount]: ☐ Yes ☐ No
- Electronic transfers authorized by: [Name/Title]
Client Notification (if applicable)
- Date of trust disbursement notice: [Date]
- Method of notice: ☐ Email ☐ Mail ☐ Portal upload
- Client acknowledgement received? ☐ Yes ☐ No
Maintain a separate ledger sheet for each client/matter and reconcile monthly in accordance with state bar rules.
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