Third-Party Subpoena Template (Civil)

Court: [Court Name]
Case Caption: [Plaintiff] v. [Defendant]
Case No.: [Number]

1. Subpoena to Produce Documents, Information, or Objects

To: [Name of Third Party Recipient]
[Address]
[City, State ZIP]

Pursuant to [Rule 45 of the Federal Rules of Civil Procedure / applicable state rule], you are commanded to produce the documents, electronically stored information, or tangible things described below at the date, time, and location specified.

A. Production Details

• Date and Time: [Date] at [Time]
• Location/Delivery Method: [Law Firm Address / Secure File Transfer / Court Reporter Office]
• Custodian Contact: [Attorney or Records Custodian Name, Phone, Email]

B. Documents and Items to Produce

Provide all documents, data, and tangible items in your possession, custody, or control concerning the following categories (modify as appropriate):
1. Contracts, agreements, purchase orders, or invoices involving [relevant parties] from [Date Range].
2. Communications (emails, letters, text messages, instant messages) referencing [subject matter or keywords].
3. Records of payments, billing statements, ledgers, or financial reports relating to [transaction/event].
4. Personnel files, performance evaluations, disciplinary records for [employee name(s)].
5. Incident reports, photographs, surveillance footage, or maintenance logs pertaining to [event/location].
6. Metadata and log files showing access, modification, or deletion of relevant electronic files.
7. Policies, manuals, or training materials concerning [topic].

C. Format of Production

• Produce electronic records in native format with metadata intact, or in [format] if agreed upon.
• Label each production with Bates numbers and include an index identifying custodians and file paths.
• Provide privilege log for any documents withheld based on privilege or work product, specifying sufficient information to assess claims.

D. Definitions and Instructions

• "Document" includes all paper and electronic writings, recordings, photographs, data compilations, and any drafts or non-identical copies.
• "Communication" includes oral, written, and electronic transmissions between any persons.
• The relevant time period is [Date Range], unless otherwise specified.
• If a document does not exist, is not in your possession, or has been destroyed, state this in writing and describe the circumstances.
• This subpoena is continuing; if additional responsive materials are later identified, they must be produced promptly.

E. Attendance

[Optional] You are commanded to appear for deposition at [Location] on [Date/Time]. Failure to appear may subject you to contempt sanctions.

F. Objections

• Objections must be served in writing before the earlier of the compliance date or 14 days after service.
• If you object to part of the subpoena, produce the remaining non-objectionable materials.

G. Protective Measures

You may move for a protective order or confidentiality agreement. Contact [Attorney Name] to discuss production protocols.

2. Signature and Seal

Date: ________

[Attorney Name], [Bar Number]
[Law Firm Name]
[Address]
[Phone] | [Email]
Attorney for [Party]

Issued by the court clerk or attorney as authorized by [Rule]. Failure to comply without adequate excuse may be deemed contempt of court.

3. Certificate of Service

I certify that a copy of this subpoena was served on [Party/Counsel] via [method] on [Date].

Signature: _____
Name: _____
Date: _______