[COMPANY LETTERHEAD]
[Company Legal Name]
[Company Street Address]
[City, State ZIP Code]
[Telephone] | [Email]

NOTICE OF TERMINATION OF EMPLOYMENT

Date: [DATE]

To: [EMPLOYEE FULL LEGAL NAME]
Address: [EMPLOYEE STREET ADDRESS]
City/State/ZIP: [_____]

I. DOCUMENT HEADER

1. Parties. This Notice of Termination of Employment (the “Notice”) is issued by [Company Legal Name], a [State of Incorporation] [corporate form] (the “Company”), to [Employee Full Legal Name] (“Employee”).
2. Effective Date. Employee’s employment with the Company will terminate effective [Termination Date] (the “Termination Date”).
3. Jurisdiction. This Notice is governed by, and shall be construed in accordance with, the laws of the State of Rhode Island, without regard to conflict-of-law rules.

II. DEFINITIONS

For ease of reference, the following capitalized terms are used throughout this Notice:

“Accrued Wages” All wages earned but unpaid through the Termination Date, including any accrued but unused vacation or paid-time-off that Rhode Island law treats as wages.

“Company Property” Any and all physical or electronic property of the Company, including but not limited to keys, access cards, identification badges, computers, mobile devices, credit cards, documents (hard-copy or electronic), confidential information, trade secrets, and intellectual-property-bearing materials.

“COBRA” Continuation of group health-plan coverage as required by the Consolidated Omnibus Budget Reconciliation Act of 1985, 29 U.S.C. § 1161 et seq.

III. OPERATIVE PROVISIONS

1. Nature of Termination.
   a. Employment-at-Will. Employee has been employed on an at-will basis. Nothing in this Notice shall be construed as an employment contract for any definite term.
   b. Reason for Termination. [BRIEFLY DESCRIBE REASON, OR STATE “FOR BUSINESS REASONS.”]
2. Final Pay.
   a. Timing. In accordance with R.I. Gen. Laws § 28-14-4, the Company will deliver Employee’s Accrued Wages no later than the next regular payday following the Termination Date.
   b. Method. Payment will be made by [direct deposit/check] and will include a written itemized statement of all deductions.
3. Benefits & COBRA.
   a. Group Health Plan. Coverage under the Company’s group health plan will cease at 11:59 p.m. on the Termination Date, unless Employee elects to continue coverage under COBRA.
   b. COBRA Election Notice. A separate COBRA Election Notice, satisfying 29 U.S.C. § 1166, will be sent to Employee within the statutory time frame. Employee will have 60 days to elect continuation coverage.
4. Unemployment Insurance. Employee may be eligible for unemployment insurance benefits under Rhode Island law. Information regarding eligibility and the application process is available through the Rhode Island Department of Labor & Training (“DLT”) at 401-243-9100 or www.dlt.ri.gov. The Company will promptly respond to any DLT requests for separation information.
5. Return of Company Property. Employee must return all Company Property to [Designated Contact] no later than [TIME] on the Termination Date, in good working condition, ordinary wear and tear excepted.
6. Post-Employment Obligations. Employee remains bound by any confidentiality, non-solicitation, non-competition, invention-assignment, or similar obligations previously agreed to.
7. References & Employment Verification. It is Company policy to confirm only dates of employment and last position held, unless otherwise required by law or with Employee’s written authorization.
8. Acknowledgment. Employee’s signature below acknowledges receipt of this Notice and does not constitute agreement with its contents.

IV. GENERAL PROVISIONS

1. Severability. If any provision of this Notice is held unenforceable, the remaining provisions shall remain in full force to the maximum extent permitted by law.
2. Entire Notice. This Notice supersedes any prior oral or written representations concerning the termination of Employee’s employment, except that it does not supersede any surviving obligations contained in separate agreements between the parties.
3. Amendment; Waiver. No amendment or waiver of any provision of this Notice shall be effective unless in writing and signed by an authorized representative of the Company. No waiver of any breach shall be deemed a waiver of any subsequent breach.

V. EXECUTION BLOCK

IN WITNESS WHEREOF, the Company has caused this Notice to be executed and delivered on the date first written above.

*Acknowledgment of receipt only; does not signify agreement.

[// GUIDANCE: 1. If severance pay is being offered, add a “Severance Agreement” section referencing any required release of claims and ADEA/OWBPA waiting periods.
2. Rhode Island considers earned vacation wages; confirm balance and include in the final paycheck.
3. Confirm whether your group health plan designates the employer or a third-party administrator as the “plan administrator” for COBRA timing purposes.
4. Retain proof of delivery (e-mail read receipt, certified mail, or in-person signature) to document compliance with final pay and notice obligations.
5. For layoffs affecting 50+ employees, evaluate WARN applicability.
]