NOTICE OF TERMINATION OF EMPLOYMENT

(Oregon)

[Employer Letterhead]

TABLE OF CONTENTS

I. Document Header.....................................................1
II. Definitions (Reserved).............................................2
III. Operative Provisions..............................................2
    3.1 Termination of Employment...................................2
    3.2 Final Pay....................................................2
    3.3 Benefits Continuation (COBRA)...............................3
    3.4 Unemployment Insurance Notice..............................3
    3.5 Accrued Benefits & PTO.....................................3
    3.6 Return of Company Property.................................3
    3.7 Post-Employment Obligations................................4
IV. Representations & Warranties (Limited)............................4
V. Covenants & Restrictions...........................................4
VI. Default & Remedies (Reserved).....................................4
VII. Risk Allocation (Reserved).......................................4
VIII. Dispute Resolution..............................................5
IX. General Provisions................................................5
X. Execution Block....................................................6

I. DOCUMENT HEADER

This Notice of Termination of Employment (the “Notice”) is issued on [Notice Date] (the “Notice Date”) by [EMPLOYER LEGAL NAME], a [State] [Entity Type] (“Employer”), to [EMPLOYEE FULL LEGAL NAME] (“Employee”).

WHEREAS, Employee commenced employment with Employer on [Hire Date]; and
WHEREAS, Employer has elected to terminate the employment relationship pursuant to Oregon’s at-will employment doctrine and any controlling written agreements;

NOW, THEREFORE, Employer hereby provides the following Notice and related statutory disclosures.

The effective date of separation is [Termination Date] (the “Effective Termination Date”).

II. DEFINITIONS (Reserved)

[// GUIDANCE: Insert defined terms if the Employer customarily uses post-employment restrictive covenants, severance, or similar arrangements. If not needed, delete this section.]

III. OPERATIVE PROVISIONS

3.1 Termination of Employment

Employer hereby terminates Employee’s employment, effective as of the Effective Termination Date. This termination is classified as: [for Cause / without Cause / Reduction in Force].

3.2 Final Pay

a. Timing. In compliance with Or. Rev. Stat. § 652.140, all wages earned and unpaid through the Effective Termination Date—including accrued but unused vacation or paid time off (PTO), if applicable—will be available no later than the close of the first business day following the Effective Termination Date.
b. Delivery Method. Final pay will be provided by [check / direct deposit / ACH] and [mailed to the address below / available for pick-up at]: [Delivery Details].

3.3 Benefits Continuation (COBRA)

Pursuant to 29 U.S.C. § 1166 and any applicable Oregon mini-COBRA statutes, Employee and any qualified beneficiaries may elect to continue group health coverage at their own expense for a limited period. A separate COBRA Election Notice—including premium amounts, deadlines, and enrollment forms—will be mailed to Employee’s last known address within the statutory time frame.

3.4 Unemployment Insurance Notice

Enclosed herewith is the Oregon Employment Department’s “Notice to Workers” brochure, satisfying Or. Rev. Stat. § 657.260. Eligibility for unemployment insurance benefits is determined exclusively by the Oregon Employment Department. Employer will timely respond to all agency information requests.

3.5 Accrued Benefits & PTO

All vested benefits (e.g., 401(k), stock options) will be handled in accordance with the governing plan documents. Unvested benefits, if any, will be treated as specified in those plans or any separate agreement.

3.6 Return of Company Property

On or before the Effective Termination Date, Employee shall return all Employer property, including but not limited to keys, access cards, computers, mobile devices, software, documents, and confidential or proprietary information, in whatever form maintained.
[// GUIDANCE: Attach a property inventory as Exhibit A if helpful.]

3.7 Post-Employment Obligations

Employee remains bound by any existing confidentiality, non-disclosure, non-competition, non-solicitation, invention-assignment, or similar agreements (collectively, the “Restrictive Covenants”). Copies are available upon request.

IV. REPRESENTATIONS & WARRANTIES (Limited)

4.1 Employer represents that all compensation owed through the Effective Termination Date will be paid in accordance with Section 3.2.
4.2 Employee represents that, to the best of Employee’s knowledge, all Employer property has been (or will be) returned in good condition.

V. COVENANTS & RESTRICTIONS

Employee covenants to (a) maintain the confidentiality of Employer’s proprietary information; (b) comply with all surviving Restrictive Covenants; and (c) refrain from holding out as an employee or agent of Employer after the Effective Termination Date.

VI. DEFAULT & REMEDIES (Reserved)

[// GUIDANCE: This section may be used if severance or post-employment obligations are conditioned on compliance. Omit if not applicable.]

VII. RISK ALLOCATION (Reserved)

[// GUIDANCE: Indemnification or liability-limitation clauses are atypical in a straightforward termination notice and are therefore omitted.]

VIII. DISPUTE RESOLUTION

8.1 Governing Law. This Notice and any disputes arising hereunder are governed by the laws of the State of Oregon without regard to its conflict-of-law principles.
8.2 Forum Selection. The parties consent to exclusive jurisdiction and venue in the state courts of Oregon located in [County] for any action relating to or arising out of this Notice.

IX. GENERAL PROVISIONS

9.1 Entire Notice. This Notice, together with any referenced exhibits or surviving agreements, constitutes the entire understanding concerning the termination of Employee’s employment.
9.2 Amendments. No amendment or modification shall be effective unless in writing and signed by both parties.
9.3 Severability. If any provision of this Notice is held unenforceable, the remainder shall remain in full force, and the unenforceable provision shall be reformed to the minimum extent required to make it enforceable.
9.4 Electronic Signatures. Facsimile, PDF, or electronic signatures shall be deemed originals.

X. EXECUTION BLOCK

IN WITNESS WHEREOF, Employer has caused this Notice to be executed by its duly authorized representative as of the Notice Date.

Attachments

• Exhibit A – Property Inventory (if applicable)
• Exhibit B – Oregon Employment Department “Notice to Workers” (ORS 657.260)
• COBRA Election Notice (to be provided separately)

[// GUIDANCE:
1. Confirm all wage calculations, PTO accruals, and deductions.
2. Ensure the COBRA administrator mails the election notice within required time limits.
3. Retain a signed copy of this Notice in the personnel file.
4. If offering severance, integrate or cross-reference a separate Severance Agreement with release language compliant with the Older Workers Benefit Protection Act, if applicable.
]