SECURITY DEPOSIT ITEMIZATION

(Kansas – K.S.A. § 58-2550 Compliant)

[// GUIDANCE: Replace all bracketed, ALL-CAP placeholders before use. Remove GUIDANCE comments upon finalization.]

I. DOCUMENT HEADER

1. Parties
   a. “Landlord”: [LANDLORD LEGAL NAME & MAILING ADDRESS]
   b. “Tenant(s)”: [TENANT FULL NAME(S) & FORWARDING ADDRESS]

2. Premises
   Street Address: [RENTAL PROPERTY ADDRESS]
   Lease Term: [MM/DD/YYYY – MM/DD/YYYY]
   Termination Date (“Termination Date”): [MM/DD/YYYY]

3. Security Deposit Paid
   Amount: $[AMOUNT] received on [MM/DD/YYYY]
   Held in compliance with K.S.A. § 58-2550.

4. Effective Date of Letter
   [MM/DD/YYYY] (must be ≤ 30 days after Termination Date).

II. DEFINITIONS

For ease of reference, capitalized terms used herein have the meanings set forth below:

“Itemization” – the written, itemized list of lawful deductions from the Security Deposit as required by K.S.A. § 58-2550.
“Return Deadline” – the earlier of (i) 14 days after determination of deductions, or (ii) 30 days after the Termination Date.
“Statute” – K.S.A. § 58-2550, as may be amended.
All other terms have their ordinary meaning under Kansas landlord-tenant law.

III. OPERATIVE PROVISIONS

3.1 Statutory Compliance

This Itemization is provided in good-faith compliance with the Statute. Landlord’s check No. [####] in the amount of $[REFUND AMOUNT] is enclosed/has been electronically remitted contemporaneously herewith.

3.2 Itemized Deductions Table

[// GUIDANCE: If deductions exceed the deposit, set “Balance Due Landlord” and demand payment in § 3.4.]

3.3 Reservation of Supplement

Actual repair costs not yet available are identified as “ESTIMATE”. A supplemental final accounting will issue within 30 days of repair completion, with any additional refund or demand as appropriate.

3.4 Payment Instructions (If Tenant Owes Balance)

Tenant shall remit the Balance Due Landlord within [15] days of receipt of this Itemization via [PAYMENT METHOD/ADDRESS]. Failure to timely pay constitutes a default under § VI.

IV. REPRESENTATIONS & WARRANTIES

1. Landlord represents that:
   a. The Security Deposit was maintained in accordance with the Statute and not commingled with operating funds;
   b. All deductions are lawful, reasonable, and documented.
2. Tenant represents that the Forwarding Address above is accurate for all future notices and payments.

V. COVENANTS & RESTRICTIONS

1. Tenant shall notify Landlord in writing of any disputed charge within [30] days of the Effective Date, specifying the factual and legal basis for each dispute.
2. Absent timely written dispute, Tenant shall be deemed to have accepted this Itemization as accurate and complete.

VI. DEFAULT & REMEDIES

1. Tenant Default – Non-payment of any Balance Due Landlord or failure to cure a disputed charge within [15] days after written notice constitutes a default.
2. Landlord Remedies – Upon default, Landlord may pursue money damages, court costs, and statutory relief (including but not limited to interest and reasonable attorney’s fees) in the forum designated in § VIII.

VII. RISK ALLOCATION

1. Indemnification – Not applicable (per Metadata).
2. Liability Caps – Nothing herein limits or waives statutory penalties under K.S.A. § 58-2550 for either party.
3. Force Majeure – Neither party shall be liable for delay in mailing or delivery caused by events beyond reasonable control (e.g., postal strike, natural disaster). Delivery shall be deemed timely if posted by the Return Deadline.

VIII. DISPUTE RESOLUTION

1. Governing Law – Kansas landlord-tenant law, including the Statute.
2. Forum Selection – Exclusive jurisdiction in the [__ County] State Housing Court (or the division of the Kansas District Court exercising housing/small-claims jurisdiction).
3. Arbitration – Expressly excluded.
4. Jury Waiver – None. Each party retains its constitutional right to jury trial.
5. Remedies – Limited to money damages; injunctive relief is not sought or preserved herein.

IX. GENERAL PROVISIONS

1. Entire Statement – This Itemization constitutes the complete statutory accounting required under K.S.A. § 58-2550 and supersedes any prior informal communications regarding the Security Deposit.
2. Severability – If any provision of this Itemization is determined unenforceable, the remaining provisions shall remain in full force.
3. Amendments – May be amended only by a subsequent written statement referencing this Itemization.
4. Notices – All notices shall be in writing and delivered to the addresses herein by (i) certified U.S. Mail, return-receipt requested, (ii) nationally-recognized overnight courier, or (iii) personal delivery with signed receipt.
5. Electronic Signatures – Facsimile, PDF, and authenticated electronic signatures shall be deemed originals.

X. EXECUTION BLOCK

EXHIBIT A – SUPPORTING DOCUMENTATION

[Attach copies of ledgers, invoices, receipts, photographs, or other proof supporting each deduction.]

[// GUIDANCE: Under Kansas law, providing documentary support up-front strengthens defensibility and reduces disputes.]

This Itemization is tendered in strict compliance with K.S.A. § 58-2550. Landlord reserves all rights and remedies not expressly waived herein.