Maryland Security Deposit Inspection Request and Condition Record
MARYLAND SECURITY DEPOSIT INSPECTION REQUEST AND CONDITION RECORD
Dwelling: [STREET ADDRESS, UNIT, CITY, ZIP]
Landlord: [NAME AND MAILING ADDRESS]
Tenant(s): [NAMES AND MAILING ADDRESS]
Occupancy begins: [__/__/____] Security deposit paid: $[AMOUNT]
This form contains the tenant's separate inspection requests and notice, followed by a short condition record. For a room-by-room joint inspection record, use the related Maryland Move-In and Move-Out Condition Checklist with the correspondence sections below.
Before use: The lease's security-deposit receipt must carry the notices required by Real Property § 8-203.1. This separate form records a tenant's inspection requests and the parties' observations. Use certified mail for the statutory requests below, and keep proof of mailing. Complete only the block that applies to the current stage.
1. Tenant's move-in inspection request
To: [LANDLORD NAME AND MAILING ADDRESS]
I request that Landlord inspect the dwelling in my presence and make a written list of damage existing at the start of this tenancy. I am mailing this request by certified mail within 15 days after I occupied the dwelling.
Date Tenant occupied: [__/__/____] Certified-mail date and tracking number: [DATE, NUMBER]
Tenant signature: [SIGNATURE] Date: [__/__/____]
Inspection scheduled: [DATE, TIME, PLACE / PENDING]
2. Tenant's move-out notice and inspection request
To: [LANDLORD NAME AND MAILING ADDRESS]
I intend to move from the dwelling on [__/__/____]. My new mailing address will be [ADDRESS]. I request to be present when Landlord inspects the premises to determine whether any damage occurred. I am mailing this notice by certified mail at least 15 days before my intended moving date.
Certified-mail date and tracking number: [DATE, NUMBER]
Tenant signature: [SIGNATURE] Date: [__/__/____]
After receiving the qualifying notice, Landlord sends Tenant the inspection date and time by certified mail. Under § 8-203(f)(1)(v), the inspection occurs within five days before or five days after the intended moving date stated above.
Landlord's certified-mail notice of inspection: [DATE, TRACKING NUMBER, INSPECTION DATE AND TIME / PENDING]
3. Condition record for the requested inspection
Stage: ☐ Move-in ☐ Move-out
Inspection date and time: [__/__/____, TIME] People present: [NAMES]
Describe actual observations. At move-in, identify existing damage. At move-out, compare with the move-in record and describe any claimed new damage separately. Add signed continuation pages for additional rooms or items.
| Area or item | Condition observed; location and extent of damage | Move-in record or photo reference |
|---|---|---|
| Entry, doors, locks, windows, screens | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Walls, ceilings, paint, trim | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Floors and carpet, by room | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Kitchen cabinets, counters, appliances | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Bathrooms and plumbing fixtures | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Bedrooms, closets, supplied furnishings | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Heating, cooling, electrical fixtures | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
| Storage, parking, exterior areas included | [DETAILS / NOT INCLUDED] | [REFERENCE / NONE] |
| Other: [IDENTIFY] | [DETAILS / NO DAMAGE OBSERVED] | [REFERENCE / NONE] |
Additional observations and signed pages: [IDENTIFY / NONE]
Dated photographs or video: [IDENTIFY / NONE]
Areas of disagreement: [ITEM AND EACH PARTY'S ACCOUNT / NONE]
Tenant signature acknowledging recorded observations: [SIGNATURE / NOT SIGNED] Date: [__/__/____]
Landlord or agent signature acknowledging recorded observations: [SIGNATURE / NOT SIGNED] Date: [__/__/____]
Copies delivered to: [NAMES, DATES, METHODS]
This record is not an agreement about deductions or a waiver of either party's rights. Any deposit accounting and refund follow the separate statutory process.
Sources and references
About this template
- Last updated
- November 7, 2026
- Citations checked
- November 7, 2026
- Jurisdiction
- Maryland
- Category
- Landlord & Tenant
Legal authority
- Md. Code, Real Prop. § 8-203(f)(1)(ii)-(vi)
- Md. Code, Real Prop. § 8-203.1(a)(1)-(4)
Landlord-tenant paperwork governs who can stay in a property, on what terms, and what happens when something goes wrong. Leases, notices to quit, security deposit demands, and habitability complaints all have state and often city-specific requirements for timing, content, and service. Getting the paperwork right is what makes an eviction actually succeed or a security deposit actually come back, because judges regularly dismiss cases over small procedural mistakes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on November 7, 2026.
Md. Code, Real Prop. § 8-203.1(a)(1) (checked November 5, 2026): "if the tenant so requests by certified mail within 15 days of the tenant’s occupancy"
Md. Code, Real Prop. § 8-203(f)(1)(ii)-(iii) (checked November 5, 2026): "The notice to be furnished by the tenant to the landlord shall be mailed at least 15 days prior to the date of moving."
Md. Code, Real Prop. § 8-203(f)(1)(iv)-(v) (checked November 5, 2026): "Upon receipt of the notice, the landlord shall notify the tenant by certified mail of the time and date when the premises are to be inspected."
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