WRITTEN REQUEST FOR REPAIRS

Date: [DATE]

VIA: ☐ Certified Mail, Return Receipt Requested
☐ Email (keep copy)
☐ Hand Delivery (get receipt)
☐ Property Management Portal
☐ Other: [METHOD]

TO: LANDLORD/PROPERTY MANAGER

FROM: TENANT

RE: REQUEST FOR REPAIRS AT [PROPERTY ADDRESS]

Dear [LANDLORD/PROPERTY MANAGER NAME]:

I am writing to formally request repairs at the above-referenced rental property. The following conditions require your attention:

REPAIR REQUEST(S)

Repair #1:

Detailed Description:
[PROVIDE DETAILED DESCRIPTION - what you observed, when, how it affects you]

Repair #2:

Detailed Description:
[PROVIDE DETAILED DESCRIPTION]

Repair #3:

Detailed Description:
[PROVIDE DETAILED DESCRIPTION]

PRIOR COMMUNICATIONS (If Any)

ACCESS FOR REPAIRS

I am available for repair personnel to access the premises at the following times:

☐ I am generally available with 24 hours notice
☐ Please contact me to schedule: [PHONE] / [EMAIL]
☐ Emergency access: You may enter without prior notice for emergency repairs

Contact for scheduling:
| | |
|---|---|
| Phone | [PHONE] |
| Email | [EMAIL] |
| Best time to call | [TIME] |

URGENCY LEVEL

Please prioritize these repairs as follows:

☐ EMERGENCY (Immediate Attention Required)

• No heat in cold weather
• No running water
• Gas leak
• Sewage backup
• Electrical hazard
• Broken locks on exterior doors
• Flooding
• Fire damage

Emergency Contact: [YOUR PHONE - available 24/7 for emergencies]

☐ URGENT (Within 24-72 Hours)

• No hot water
• Broken/leaking pipes (not flooding)
• Broken appliances (refrigerator, stove)
• Pest infestation
• Broken window (security/weather concern)
• Non-working toilet (if only one in unit)

☐ ROUTINE (Within 14-30 Days)

• Minor plumbing issues
• Cosmetic repairs
• Non-essential appliances
• Weather stripping
• Caulking

REQUEST FOR RESPONSE

Please respond to this request within [3-7] business days with:

1. Confirmation that you received this request
2. The date repairs will be scheduled
3. Name of person/company performing repairs
4. Estimated time for completion

LANDLORD OBLIGATIONS

Under [STATE] law [and/or local housing code], landlords are required to:

• Maintain the premises in habitable condition
• Make repairs within a reasonable time after notice
• Comply with building, housing, and health codes
• Maintain provided appliances in working order
• [ADD OTHER RELEVANT OBLIGATIONS]

[// GUIDANCE: Common state citations:
- California: Civil Code § 1941
- New York: Real Property Law § 235-b
- Texas: Property Code § 92.052
- Florida: F.S. § 83.51
- Illinois: 765 ILCS 735/1]

IF REPAIRS ARE NOT MADE

If these repairs are not made within a reasonable time, I may need to explore my legal options, which may include:

• Filing a complaint with local code enforcement
• Contacting the health department
• Exercising repair and deduct rights (if applicable)
• Rent withholding (if permitted by law)
• Other legal remedies

I hope it will not be necessary to take any of these steps, and I trust you will address these issues promptly.

DOCUMENTATION

☐ Photographs attached: [NUMBER] photos
☐ Videos available upon request
☐ Previous repair requests attached
☐ Other documentation: [DESCRIBE]

TENANT CERTIFICATION

I certify that:
- The conditions described above exist and require repair
- I did not cause the conditions described
- I am providing this notice in good faith

SIGNATURE

RECEIPT ACKNOWLEDGMENT (Optional)

Please sign below to acknowledge receipt of this repair request:

ATTACHMENTS

☐ Photographs of conditions
☐ Prior repair request(s)
☐ Email/text correspondence
☐ Other: [DESCRIBE]

FOR TENANT'S RECORDS

TIPS FOR TENANTS:

1. Always put repair requests in writing - Verbal requests are hard to prove

2. Keep copies of all correspondence

3. Take photos - Date-stamp them if possible

4. Follow up in writing if no response within 7 days

5. Note dates of all communications

6. Don't make repairs yourself without written permission (unless emergency)

7. Document any worsening conditions

8. Know your rights - Research your state's tenant rights

This Repair Request Letter is intended for tenant use to formally request repairs. Keeping written documentation of repair requests is essential for protecting your rights. For serious habitability issues or if repairs are not made, consult a licensed attorney or tenant rights organization in your jurisdiction.