PRE-LIEN NOTICE / NOTICE TO OWNER

(Virginia Mechanics’ Lien Act – Va. Code Ann. tit. 43)

[// GUIDANCE: This template is designed for use by subcontractors, material suppliers, laborers, or other “Claimants” seeking to preserve their mechanic’s-lien rights on construction projects located in the Commonwealth of Virginia. All bracketed items MUST be completed, deleted, or modified before use. Attach additional schedules if the space provided is insufficient.]

TABLE OF CONTENTS

1. Document Header
2. Definitions
3. Operative Provisions
4. Representations & Warranties
5. Covenants & Restrictions
6. Default & Remedies
7. Risk Allocation
8. Dispute Resolution
9. General Provisions
10. Execution Block

1. DOCUMENT HEADER

1.1 Parties

• Claimant: [CLAIMANT LEGAL NAME], a [STATE OF FORMATION] [ENTITY TYPE], having its principal place of business at [ADDRESS] (“Claimant”).
• Owner: [OWNER LEGAL NAME], having an address at [ADDRESS] (“Owner”).
• General Contractor (if any): [GC LEGAL NAME], having an address at [ADDRESS] (“Contractor”).
• Mechanic’s Lien Agent (if designated on the building permit): [MLA NAME & TITLE], c/o [COMPANY], [ADDRESS] (“MLA”).

1.2 Project

• Project Name / Description: [PROJECT NAME OR “Construction of a ____”].
• Project Address: [STREET ADDRESS, CITY/COUNTY, VIRGINIA ZIP].
• Legal Description (attach Exhibit A if lengthy): [LOT, BLOCK, SUBDIVISION OR METES-AND-BOUNDS].

1.3 Effective Date

This Pre-Lien Notice (“Notice”) is effective as of [DATE] (“Effective Date”).

1.4 Recitals

A. Claimant has furnished or will furnish labor, materials, or services (“Work”) for the Project pursuant to a contract with [CONTRACT PARTY].
B. As of the Effective Date, Claimant is owed the sum of $[AMOUNT] for Work performed through [LAST DATE OF WORK] (“Amount Due”).
C. This Notice is given in accordance with the Virginia Mechanics’ Lien Act, Va. Code Ann. tit. 43 (the “Statute”) to preserve Claimant’s right to record and enforce a mechanic’s lien against the Project real property if payment is not timely received.

2. DEFINITIONS

The following capitalized terms, listed alphabetically, have the meanings set forth below. Defined terms include grammatical variations and singular/plural forms as the context requires.

“Amount Due” – See Recital B; subject to verified change orders.
“Claimant” – See § 1.1.
“Contract” – The agreement (written or oral) between Claimant and [CONTRACT PARTY] under which the Work is furnished.
“Effective Date” – See § 1.3.
“Lien” – A mechanic’s lien as authorized under the Statute.
“MLA” – See § 1.1; applicable only for one- or two-family residential dwelling permits that list a mechanic’s lien agent.
“Notice” – This Pre-Lien Notice / Notice to Owner.
“Owner” – See § 1.1.
“Project” – See § 1.2.
“Service Date” – The date on which this Notice is properly served under § 3.5.
“Statute” – Va. Code Ann. tit. 43, as amended.
“Work” – See Recital A and § 3.2(a).

3. OPERATIVE PROVISIONS

3.1 Statutory Notice of Lien Rights

Claimant hereby notifies Owner (and, if applicable, the MLA and Contractor) that:
a. Claimant has performed or furnished, or is performing or furnishing, Work for improvement of the Project real property;
b. Claimant has not received full payment for such Work and is currently owed the Amount Due; and
c. Unless the Amount Due is paid or otherwise resolved, Claimant may record a Lien and pursue all remedies permitted by law.

3.2 Statement of Work & Amount Due

a. Work Category: [LABOR / MATERIALS / EQUIPMENT / PROFESSIONAL SERVICES].
b. Contract Price (to date): $[TOTAL CONTRACT PRICE].
c. Amount Paid to Claimant: $[AMOUNT PAID].
d. Amount Due: $[AMOUNT DUE].

3.3 Property Description

The Project real property is described in § 1.2 and any attached Exhibit A and is hereby incorporated by reference for all purposes.

3.4 Timing Requirements

[// GUIDANCE: Complete the clause(s) that apply to your project type and delete the rest.]

a. Residential 1-2 Family Dwelling – MLA Designated
Claimant is serving this Notice on or before the earliest of:
(i) 30 days after Claimant’s first furnishing of Work;
(ii) 30 days after recordation of any deed of trust securing construction financing; or
(iii) 90 days after Claimant’s last date of Work.

b. Commercial / Non-Residential or Multi-Family
Claimant is serving this Notice within 30 days after the last day of the month in which the Work was performed, to require Owner to withhold from future payments to Contractor a sum sufficient to satisfy the Amount Due.

3.5 Method of Service

This Notice shall be served by one or more of the following statutorily-authorized methods (with proof of delivery retained):
1. Certified mail, return receipt requested;
2. Registered mail;
3. Overnight courier (e.g., FedEx, UPS) requiring signed delivery; or
4. Personal service by a process server or other person authorized to serve legal papers in Virginia.

The Service Date shall be the date on the signed delivery receipt or other written acknowledgment.

3.6 Conditions Precedent to Lien Filing

If the Amount Due remains unpaid [NUMBER] days after the Service Date, Claimant may, without further notice, record a memorandum of mechanic’s lien and initiate foreclosure or other enforcement proceedings as allowed by the Statute.

4. REPRESENTATIONS & WARRANTIES

Claimant represents and warrants to Owner, Contractor, and any MLA that:
a. All information in this Notice is true, correct, and complete to the best of Claimant’s knowledge and belief.
b. Claimant holds all licenses, registrations, and qualifications required to perform the Work under Virginia law.
c. The Amount Due reflects legitimate, bona fide charges for Work actually performed or materials actually furnished.
d. Claimant has not been fully paid for the Work described herein.

The foregoing representations survive delivery of this Notice.

5. COVENANTS & RESTRICTIONS

5.1 Claimant shall provide written updates to Owner of any material change to the Amount Due within ten (10) days after knowledge thereof.
5.2 Claimant shall promptly release any recorded Lien upon full payment of the Amount Due, together with any accrued interest and costs.
5.3 Owner shall not transfer title to the Project property free of the potential Lien without satisfying the Amount Due or otherwise bonding off the Lien as permitted by law.

6. DEFAULT & REMEDIES

6.1 Events of Default
Failure to pay the Amount Due within [NUMBER] days after the Service Date constitutes an “Event of Default.”

6.2 Remedies
Upon an Event of Default, Claimant may:
a. Record a memorandum of mechanic’s lien against the Project;
b. Commence suit to enforce the Lien, including foreclosure;
c. Recover all costs of collection, including reasonable attorney’s fees, interest, and court costs; and
d. Pursue any other remedies available at law or in equity.

7. RISK ALLOCATION

7.1 Indemnification
[// GUIDANCE: Indemnification is “not_applicable” per metadata. Delete if not needed.]

7.2 Limitation of Liability
Owner’s liability to Claimant, and Claimant’s liability to Owner (other than for intentional misconduct or statutory penalties), shall be capped at the lesser of (i) the Amount Due, or (ii) the total value of Work actually performed by Claimant as of the Effective Date.

7.3 Force Majeure
Neither party shall be liable for delay or failure in performance caused by events beyond its reasonable control, including but not limited to acts of God, war, terrorism, civil commotion, epidemic, governmental action, or severe weather.

8. DISPUTE RESOLUTION

8.1 Governing Law
This Notice and any related dispute shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to conflicts-of-law principles.

8.2 Forum Selection
The parties consent to exclusive jurisdiction and venue in the state courts of the county or city where the Project is located.

8.3 Arbitration
Not applicable.

8.4 Jury Waiver
Not applicable.

8.5 Injunctive Relief
Nothing herein waives or limits any party’s right to seek provisional or injunctive relief, including orders enforcing or protecting mechanic’s-lien rights.

9. GENERAL PROVISIONS

9.1 Amendments & Waivers
Any amendment or waiver of this Notice must be in writing and signed by the party against whom enforcement is sought.

9.2 Assignment
Neither party may assign its interests in this Notice without the prior written consent of the other, except that Claimant may assign its right to payment or Lien remedies to a financing institution.

9.3 Successors & Assigns
This Notice benefits and binds the parties and their respective successors and permitted assigns.

9.4 Severability
If any provision of this Notice is held invalid or unenforceable, the remaining provisions shall remain in full force.

9.5 Integration
This Notice constitutes the entire notice required to preserve Claimant’s mechanic’s-lien rights under the Statute and supersedes all prior oral or written communications pertaining thereto.

9.6 Counterparts; Electronic Signatures
This Notice may be executed in counterparts, each of which is deemed an original, and signatures delivered electronically or by facsimile shall be treated as originals.

10. EXECUTION BLOCK

Executed as of the Effective Date.

CLAIMANT

[CLAIMANT LEGAL NAME]

By: _____
Name: _____
Title: ______
Date: _______

[Notary Acknowledgment – Commonwealth of Virginia]
State of Virginia, County/City of ____:
The foregoing instrument was acknowledged before me this _ day of _, 20__, by ____[NAME], as ____[TITLE] of [CLAIMANT LEGAL NAME].
Notary Public: ___
My Commission Expires: __

ACKNOWLEDGMENT OF RECEIPT

(The following is optional but recommended as additional proof of service.)

Owner hereby acknowledges receipt of this Pre-Lien Notice on the date indicated below.

OWNER: [OWNER LEGAL NAME]

By: _____
Name: ____
Title: ______
Date Received: ___

[// GUIDANCE:
1. Attach proof of service (e.g., USPS certified mail receipt) and any Exhibit A legal description.
2. Verify all statutory deadlines before use; missing a deadline may forfeit lien rights.
3. If the building permit lists a Mechanic’s Lien Agent, you must serve that agent in addition to the Owner.
4. Consult Virginia counsel promptly if payment is not received—strict filing deadlines apply to the memorandum of mechanic’s lien (typically 90 days after last furnishing and within 90 days after completion of the building, but never later than 6 months from the date of last work).]