Request for Proposals (RFP) – Phase I Environmental Site Assessment

Issuing Entity: [Organization/Agency]
Project Title: Phase I Environmental Site Assessment for [Property Name]
Issue Date: [Date]
Proposal Due Date: [Date/Time]

1. Introduction

• Purpose of RFP and background of property acquisition/redevelopment.
• Overview of property location, size, and known history.

2. Scope of Work

• Conduct Phase I ESA in accordance with ASTM E1527-[latest] and EPA All Appropriate Inquiries requirements.
• Tasks include:
• Records review (historical aerials, Sanborn maps, regulatory databases).
• Site reconnaissance and photographic documentation.
• Interviews with owners, operators, local officials.
• Identification of Recognized Environmental Conditions (RECs) and data gaps.
• Recommendations for further investigation (Phase II) if warranted.
• Deliverables: Draft and final Phase I ESA report (PDF and hard copies), executive summary, GIS maps.

3. Project Timeline

• Anticipated award date.
• Schedule for site access, draft report submission, final report completion.

4. Proposal Requirements

• Cover letter and understanding of project.
• Qualifications of firm and key personnel (resumes, certifications).
• Relevant project experience and references.
• Detailed project approach and quality assurance/quality control procedures.
• Proposed schedule and milestones.
• Fee proposal (lump sum or time and materials with not-to-exceed amount).
• Insurance coverage (general liability, professional liability) and proof of licensing.

5. Evaluation Criteria

• Experience with Phase I ESAs and similar properties.
• Demonstrated understanding of regulatory requirements and local conditions.
• Proposed methodology and schedule.
• Cost competitiveness.
• References and past performance.

6. Submission Instructions

• Format (electronic/hard copy), number of copies, and submission address/email.
• Questions due by [Date]; responses provided to all proposers.
• Late proposals will not be considered.

7. Terms and Conditions

• Reservation of rights to reject proposals, negotiate scope, or cancel RFP.
• Confidentiality of proposals.
• Compliance with applicable procurement policies.
• Contract terms (standard professional services agreement, insurance requirements).

8. Contact Information

• Project manager name, title, phone, email.

Include appendices: site map, access instructions, standard contract template, procurement forms.