PERM RECRUITMENT PLAN AND TIMELINE

(Pairs with PERM Audit File Checklist)

Position Snapshot

• Title: [JOB TITLE]; SOC Code: [CODE]; Worksite(s): [ADDRESS(ES)]
• Requirements: [DEGREE/EXPERIENCE/SKILLS]; Travel/Telecommute: [YES/NO]
• PWD: [PWD CASE #], Wage Level: [LEVEL], Valid through: [DATE]

Recruitment Steps (professional vs. non-professional)

• Mandatory:
• SWA job order (30 days): start [DATE], end [DATE].
• 2 Sunday newspaper ads: run on [DATES]; paper: [NAME]; copies ordered: [YES/NO].
• Notice of filing/internal posting (10 business days): post [DATES] at [LOCATIONS]; include bargaining rep notice if applicable.
• Additional (for professional): select 3 and document results.
• [Employer website] | [Job search site] | [Campus recruiting] | [Trade journal] | [Employee referral program] | [Radio/TV] | [Private employment firm] | [Local/ethnic paper] | [Job fair]. Include publication/air dates, screenshots, invoices.

Timeline Planner (example)

• Day 0: Receive PWD.
• Day 1: Launch SWA order and first Sunday ad scheduled.
• Day 8-10: Post notice of filing for 10 business days.
• Day 15: Second Sunday ad.
• Day 30-45: Conclude recruitment; collect resumes; create recruitment report.
• Day 45-60: Analyze applicants; document lawful job-related reasons for rejection.
• Day 60-90: Finalize recruitment report and audit file; prepare ETA 9089.
• File ETA 9089 before PWD expiry and within valid recruitment windows (30-180 days after last step).

Recruitment Report Checklist

• Resume log with dates received and dispositions.
• Interview notes and lawful, job-related reasons for rejection.
• Evidence of recruitment steps (tear sheets, screenshots, invoices, contracts).
• Summary statement signed by employer representative.
• Business necessity memos for special requirements (if any).

Practice Notes

• Track windows: earliest and latest filing dates after recruitment completion.
• Ensure ads and NOF match ETA 9089 requirements exactly (title, duties, requirements, location, wage policy).
• Keep audit file per 20 CFR 656.10(f) (pair with audit checklist).
• Confirm employee referral program terms if used (incentives and instructions).
• Monitor PWD validity; redo recruitment if it lapses.