TABLE OF CONTENTS

1. Company Header
2. Candidate Information
3. Position Details
4. Compensation
5. Benefits Summary
6. At-Will Employment Disclaimer
7. Reporting Structure & Work Location
8. Contingencies
9. Oregon-Specific Requirements
10. Confidentiality & Intellectual Property
11. Acceptance & Signature Block
12. Oregon State Notes

EMPLOYMENT OFFER LETTER — OREGON

1. COMPANY HEADER

[COMPANY NAME]
[COMPANY ADDRESS]
[CITY], Oregon [ZIP CODE]
Phone: [PHONE NUMBER] | Email: [EMAIL ADDRESS]

Date: [__/__/____]

2. CANDIDATE INFORMATION

To:
[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS]
[CITY], [STATE] [ZIP CODE]

Re: Offer of Employment

Dear [CANDIDATE FIRST NAME],

We are pleased to extend this offer of employment with [COMPANY NAME] (the "Company"). This letter sets forth the terms and conditions of your employment, subject to the contingencies described herein.

3. POSITION DETAILS

4. COMPENSATION

4.1 Base Compensation

☐ Annual Salary: $[________________________________] per year, paid on a [☐ monthly ☐ semi-monthly ☐ bi-weekly] basis.

☐ Hourly Rate: $[________________________________] per hour.

4.2 Pay Transparency and Salary History (ORS § 659A.357 and § 659A.885)

The Company has not sought your wage rate history and will not rely on your prior compensation to determine your pay. Oregon law prohibits employers from seeking or relying on the salary history of applicants.

4.3 Overtime

Non-exempt employees are entitled to overtime pay at 1.5 times the regular rate for hours worked in excess of 40 hours in a workweek, consistent with the Fair Labor Standards Act (29 U.S.C. § 207) and Oregon law.

4.4 Bonus / Commission Structure

☐ Signing Bonus: $[________________________________], subject to the following terms: [________________________________]

☐ Performance Bonus: [________________________________]

☐ Commission Plan: [________________________________]

☐ Not Applicable

5. BENEFITS SUMMARY

You will be eligible for the following benefits, subject to plan terms and applicable waiting periods:

6. AT-WILL EMPLOYMENT DISCLAIMER

IMPORTANT — PLEASE READ CAREFULLY:

Your employment with [COMPANY NAME] is "at-will." This means that either you or the Company may terminate the employment relationship at any time, with or without cause, and with or without advance notice. Oregon follows the at-will employment doctrine as established by common law.

No manager, supervisor, or representative of the Company, other than [AUTHORIZED OFFICER TITLE], has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing by written agreement signed by [AUTHORIZED OFFICER TITLE].

Recognized Exceptions: Oregon courts recognize exceptions to at-will employment including public policy, implied contract, and the covenant of good faith and fair dealing in limited circumstances.

7. REPORTING STRUCTURE & WORK LOCATION

8. CONTINGENCIES

This offer is contingent upon the satisfactory completion of the following:

☐ Background Check — Conducted in compliance with Oregon's "Ban the Box" law (ORS § 659A.360)

☐ Drug Screening — [________________________________]

☐ Employment Eligibility Verification (Form I-9) — Required within 3 business days of start date per federal law (8 U.S.C. § 1324a)

☐ Proof of Licensure / Certification — [________________________________]

☐ Reference Check — [________________________________]

☐ Other — [________________________________]

9. OREGON-SPECIFIC REQUIREMENTS

9.1 New Hire Wage Statement Notice (ORS § 652.610, as amended by SB 906)

CRITICAL: Effective January 1, 2026, Oregon employers must provide new hires at the time of hire a written explanation of:

• All types of pay rates the employee may be eligible for (hourly, salary, shift differentials, piece-rate, commissions)
• Employer-provided benefits that may appear on itemized pay statements
• All payroll codes used for pay rates and deductions, with detailed descriptions
• General information on the employer's regular pay period
• All benefit contributions and deductions
• Every type of deduction that might apply, and the purpose of each
• Allowances claimed as part of the minimum wage

☐ Attached: New Hire Wage Statement Notice per ORS § 652.610

9.2 Salary History Ban (ORS § 659A.357)

Oregon law prohibits employers from:
- Seeking the salary history of an applicant or employee
- Screening applicants based on current or past compensation
- Determining compensation based on salary history

9.3 Oregon Equal Pay Act (ORS § 659A.885)

The Company shall not pay employees of a protected class at a rate less than employees of a comparable character who are not members of that protected class, except where the differential is based on a bona fide factor such as seniority, merit, or a system measuring quality or quantity of production.

9.4 Paid Sick Leave (ORS § 653.256 et seq.)

You will accrue paid sick time at a rate of 1 hour for every 30 hours worked, up to 40 hours per year. Sick time may be used for:
- Your own mental or physical illness, injury, or health condition
- Care of a family member
- Public health emergency closures
- Absences related to domestic violence, harassment, sexual assault, or stalking

9.5 Paid Leave Oregon (PLO)

Oregon's Paid Leave program provides up to 12 weeks of paid family, medical, and safe leave (plus 2 additional weeks for pregnancy-related conditions). The program is funded through employer and employee payroll contributions.

9.6 Oregon Family Leave Act (OFLA) (ORS § 659A.150 et seq.)

Employers with 25 or more employees must provide up to 12 weeks of protected leave for family, medical, pregnancy disability, and parental purposes.

9.7 Final Paycheck (ORS § 652.140 and § 652.150)

• Terminated employees (with 48 hours' notice): Final wages due by end of first business day after termination
• Terminated employees (without notice): Final wages due within 5 business days or on the next regular payday, whichever is earlier
• Resigning employees (with 48 hours' notice): Final wages due on last day of employment
• Resigning employees (without notice): Final wages due within 5 business days or on the next regular payday, whichever is earlier

9.8 Meal and Rest Breaks (ORS § 653.261)

• Rest breaks: 10 minutes of paid rest for every 4 hours worked (or major fraction thereof)
• Meal breaks: 30 minutes for shifts of 6 hours or more

10. CONFIDENTIALITY & INTELLECTUAL PROPERTY

As a condition of employment, you will be required to sign the Company's:

☐ Confidentiality / Non-Disclosure Agreement (NDA)
☐ Invention Assignment Agreement
☐ Proprietary Information Agreement

11. ACCEPTANCE & SIGNATURE BLOCK

Please indicate your acceptance of this offer by signing below and returning this letter by [__/__/____].

Employer

Candidate Acceptance

By signing below, I acknowledge that I have read, understand, and accept the terms of this offer letter, including the at-will employment provisions.

12. OREGON STATE NOTES

This offer letter is governed by the laws of the State of Oregon. Nothing in this letter creates a contract of employment for a definite period.

[COMPANY NAME]