Name/DBA Fictitious Business Name Notice - Arizona
ARIZONA FICTITIOUS BUSINESS NAME (DBA) NOTICE
This is a notice to the recipient below. Arizona trade-name registration, if desired, is a separate filing with the Secretary of State; sending this notice does not register the name.
Date: [__/__/____]
To: [RECIPIENT NAME AND ADDRESS]
From: [LEGAL NAME OF PERSON OR ENTITY AND MAILING ADDRESS]
Re: Notice of trade name [TRADE NAME]
Dear [RECIPIENT NAME]:
Please update your records to show that [LEGAL NAME] uses [TRADE NAME] as a trade name for its Arizona business at [BUSINESS ADDRESS]. The legal person or entity responsible for this relationship remains [LEGAL NAME].
Registration status — select one and remove the others:
☐ The trade name is registered with the Arizona Secretary of State. Certificate number: [NUMBER]. Registration date: [__/__/____]. Expiration date shown on certificate: [__/__/____].
☐ An application is pending; no certificate has yet been issued.
☐ No Arizona trade-name registration is claimed in this notice.
A registration lasts five years from its registration date. A renewal application may be filed during the six months before expiration under A.R.S. § 44-1460.02(A). This notice does not renew a registration or claim exclusive name rights.
Please send future [INVOICES / CORRESPONDENCE / OTHER COMMUNICATIONS] for [RELATIONSHIP OR ACCOUNT] to [CONTACT NAME, ADDRESS, AND EMAIL]. The trade name on a communication does not replace the legal name above.
Sincerely,
____________________________________
Signature of owner or authorized representative
Printed name: [NAME]
Capacity, if signing for an entity: [TITLE]
Date: [__/__/____]
About this template
- Last updated
- November 5, 2026
- Citations checked
- November 5, 2026
- Jurisdiction
- Arizona
- Category
- Corporate & Business
Legal authority
- A.R.S. § 44-1460(A)-(C) (optional trade-name registration application)
- A.R.S. § 44-1460.01(A) (certificate of registration)
- A.R.S. § 44-1460.02(A) (five-year term and six-month renewal window)
Corporate documents govern how a company makes decisions, records them, and handles disputes between owners, directors, and officers. Proper corporate paperwork is what lets a business take advantage of limited liability, pass clean audits, and survive an acquisition or investor review. Skipping formalities like written resolutions and signed consents is one of the fastest ways for a business owner to lose personal asset protection.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on November 5, 2026.
A.R.S. § 44-1460(A) (checked November 5, 2026): "Any person, partnership, corporation, firm, association, society, foundation, federation or organization doing business in this state or any foreign corporation licensed to exercise its corporate powers in this state, may register with the secretary of state, on a form to be furnished by the secretary of state, the name, title or designation under which the applicant is operating"
Arizona Secretary of State, Trade Names and Trademarks (checked November 5, 2026): "Filing a trade name registers a business name for public record."
A.R.S. § 44-1460.01(A) (checked November 5, 2026): "A. Upon compliance by the applicant with the requirements of this article the secretary of state shall issue a certificate of registration. The certificate shall show the name and business address of the applicant, the name, title or designation registered, the date of first use claimed, the date of registration and the term of registration."
A.R.S. § 44-1460.02(A) (checked November 5, 2026): "A. Registration of a name, title or designation under the terms of this article is effective for a term of five years from the date of registration. Upon application filed within six months prior to the expiration of such term, on a form furnished by the secretary of state, the registration may be renewed at the end of each five-year period for a like term."
Draft your Name/DBA Fictitious Business Name Notice in the editor
Answer a few questions, let the AI editor draft each section from your answers, review it, and download Word and PDF. $99 one time, or $249 per month for every document and every Ezel app.