Georgia Move-In and Move-Out Condition Lists
GEORGIA MOVE-IN AND MOVE-OUT CONDITION LISTS
Before you use this: The lists in O.C.G.A. § 44-7-33 apply to a residential landlord holding a security deposit unless the limited owner exemption in § 44-7-36 applies. That exemption concerns a natural person whose family owns ten or fewer rental units and who does not pay a third party to manage the unit, including collecting rent. Parties may use these lists voluntarily even where the exemption applies. Complete the move-in list before the tenant tenders a security deposit; give the tenant a copy to keep and an opportunity to inspect before occupancy. Use the separate move-out list after the tenancy ends.
Rental premises: [STREET ADDRESS, UNIT, CITY, GEORGIA ZIP]
Landlord or agent: [NAME, MAILING ADDRESS, TELEPHONE, EMAIL]
Tenant(s): [FULL NAMES]
Lease end date, if known: [__/__/____]
A. Existing damage before deposit and occupancy
List prepared: [__/__/____]
List presented to tenant: [__/__/____] by [METHOD]
Tenant inspection offered for: [__/__/____] at [TIME]
Tenant inspected: ☐ Yes, on [__/__/____] ☐ Declined ☐ Pending
List every known existing defect. Identify its location and extent; attach dated photographs or additional numbered pages. Write “none observed” where appropriate. The signed list is evidence of its accuracy but does not settle latent defects.
| Area or item | Existing damage and location | Photo or attachment |
|---|---|---|
| Entry, doors, locks and windows | [________________________________] | [____] |
| Living area, walls, ceiling and floor | [________________________________] | [____] |
| Bedroom(s), identified by room | [________________________________] | [____] |
| Kitchen, fixtures and appliances | [________________________________] | [____] |
| Bathroom(s), identified by room | [________________________________] | [____] |
| Heating, cooling and electrical fixtures | [________________________________] | [____] |
| Other: [LOCATION OR ITEM] | [________________________________] | [____] |
Notice to tenant: Sign this list if you agree with it. If you disagree with any item, identify each disputed item specifically in a written statement of dissent and sign that statement. Keep your copy of the list and any dissent.
☐ Tenant agrees with the list and signs below.
☐ Tenant dissents to the specific items stated on the attached signed statement, pages [____].
Landlord/agent signature: [________________________________] Date: [__/__/____]
Tenant signature: [________________________________] Date: [__/__/____]
Additional tenant signature, if applicable: [________________________________] Date: [__/__/____]
Copy given for tenant's permanent retention: [__/__/____] by [METHOD]
B. Final damage list after vacancy or surrender
Termination and vacancy: [__/__/____]
Surrender and landlord acceptance, if earlier: [__/__/____]
Landlord learned of an unannounced vacancy, if applicable: [__/__/____]
Landlord inspection date: [__/__/____]
Tenant requested inspection of premises and list: ☐ Yes, on [__/__/____] ☐ No request received
Tenant inspection arranged for: [__/__/____] at [TIME]
Tenant present at landlord inspection: ☐ Yes ☐ No
When § 44-7-33 applies, the landlord inspects and prepares a comprehensive damage list within three business days after termination and vacancy, or surrender and acceptance, whichever occurs first. If the tenant left without notifying the landlord, the statute instead permits inspection and list preparation within a reasonable time after the landlord discovers the vacancy. On request, the tenant may inspect the premises and list within the statutory five-business-day period. Record any charge proposed against the deposit and its estimated dollar value here; use a separate deposit disposition statement for the actual refund or retention.
| Area or item | Damage observed after tenancy | Estimated charge | Photo or attachment |
|---|---|---|---|
| Entry, doors, locks and windows | [________________________________] | $[____] | [____] |
| Living area, walls, ceiling and floor | [________________________________] | $[____] | [____] |
| Bedroom(s), identified by room | [________________________________] | $[____] | [____] |
| Kitchen, fixtures and appliances | [________________________________] | $[____] | [____] |
| Bathroom(s), identified by room | [________________________________] | $[____] | [____] |
| Other: [LOCATION OR ITEM] | [________________________________] | $[____] | [____] |
Notice to tenant: If you attended the landlord's final inspection, sign this list if you agree. If you disagree, identify each disputed item specifically in a written statement of dissent and sign that statement. Keep your copy of the list and any dissent. A signature below records agreement with this damage list, not agreement with a later deposit calculation.
☐ Tenant agrees with the final damage list and signs below.
☐ Tenant dissents to the specific items stated on the attached signed statement, pages [____].
☐ Tenant was not present for the landlord inspection; no tenant signature is requested on this list.
Landlord/agent signature: [________________________________] Date: [__/__/____]
Tenant signature, if present: [________________________________] Date: [__/__/____]
Additional tenant signature, if present: [________________________________] Date: [__/__/____]
Copy of final list supplied or requested: [DATE AND METHOD / NOT YET]
Sources and references
About this template
- Last updated
- October 27, 2026
- Citations checked
- October 27, 2026
- Jurisdiction
- Georgia
- Category
- Real Estate
Legal authority
- O.C.G.A. § 44-7-33(a) (predeposit list and tenant inspection)
- O.C.G.A. § 44-7-33(b)-(c) (final damage list and dissent)
- O.C.G.A. § 44-7-36 (limited natural-person-owner exemption)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 27, 2026.
O.C.G.A. § 44-7-33(a) (checked October 27, 2026): "Prior to tendering a security deposit, the tenant shall be presented with a comprehensive list of any existing damage to the premises which shall be for the tenant’s permanent retention."
O.C.G.A. § 44-7-33(a) (checked October 27, 2026): "The landlord and the tenant shall sign the list, and this shall be conclusive evidence of the accuracy of the list but shall not be conclusive as to latent defects."
O.C.G.A. § 44-7-33(a) (checked October 27, 2026): "If the tenant refuses to sign the list, the tenant shall state specifically in writing the items on such list to which he or she dissents and shall sign such statement of dissent."
O.C.G.A. § 44-7-33(b)(1) (checked October 27, 2026): "Within three business days after the termination of the residential lease and vacation of the premises or the surrender and acceptance of the premises, whichever occurs first, the landlord or his or her agent shall inspect the premises and compile a comprehensive list of any damage done to the premises which is the basis for any charge against the security deposit and the estimated dollar value of such damage."
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