Universal

Ready to Edit

IP Audit Report Template - Free Editor

INTELLECTUAL PROPERTY AUDIT REPORT

CONFIDENTIAL

This report contains confidential and privileged information. Distribution is limited to authorized recipients only.

REPORT INFORMATION

Field	Information
Organization:	_________________________________
Audit Period:	From: __________ To: __________
Report Date:	_________________________________
Prepared By:	_________________________________
Audit Team:	_________________________________
Audit Scope:	☐ Full ☐ Limited (specify): _______
Report Classification:	☐ Attorney-Client Privilege ☐ Work Product ☐ Confidential

EXECUTIVE SUMMARY

Purpose of Audit

[Describe the objectives and scope of the IP audit]

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Key Findings Summary

Category	Registered	Unregistered
Patents		N/A
Trademarks
Copyrights
Trade Secrets	N/A
Domain Names	N/A	N/A

Overall Assessment

☐ Excellent: IP portfolio is well-managed with minimal issues
☐ Good: IP portfolio is generally well-managed with some areas for improvement
☐ Fair: IP portfolio requires attention to several significant issues
☐ Poor: IP portfolio has critical issues requiring immediate action

Priority Recommendations

Critical (Immediate Action Required):
_____________________________________________________________________________
High (Action Required Within 30 Days):
_____________________________________________________________________________
Medium (Action Required Within 90 Days):
_____________________________________________________________________________
Low (Action Required Within 12 Months):
_____________________________________________________________________________

SECTION 1: PATENT PORTFOLIO AUDIT

1.1 Portfolio Overview

Total Patent Assets:

Category	U.S.	Foreign	Total
Issued Patents
Pending Applications
Provisional Applications
PCT Applications
Total

Patent Age Distribution:

Years from Filing	Count	Percentage
0-5 years
5-10 years
10-15 years
15-20 years
Expired

1.2 Ownership Verification

Finding	Status	Notes
All patents recorded in organization's name	☐ Yes ☐ No
Complete chain of title documented	☐ Yes ☐ No
All inventor assignments executed	☐ Yes ☐ No
Assignments recorded with USPTO	☐ Yes ☐ No
No liens or security interests	☐ Yes ☐ No

Issues Identified:

Patent Number	Issue	Severity	Recommended Action
		☐ High ☐ Med ☐ Low
		☐ High ☐ Med ☐ Low

1.3 Maintenance and Prosecution Status

Maintenance Fee Status:

Patent Number	Next Due Date	Amount	Status
			☐ Current ☐ Overdue
			☐ Current ☐ Overdue

Pending Application Status:

Application Number	Status	Next Deadline	Action Required

1.4 Portfolio Quality Assessment

Claim Coverage Analysis:

☐ Key products/services adequately covered by patent claims
☐ Gaps identified in claim coverage
☐ Opportunities for continuation applications identified

Prior Art Exposure:

☐ No significant prior art concerns
☐ Some patents may have validity issues
☐ Significant prior art concerns identified

Competitive Position:

☐ Strong defensive portfolio
☐ Moderate patent position
☐ Weak relative to competitors

1.5 License Compliance

Licensee/Licensor	Agreement Date	Compliance Status	Issues
		☐ Compliant ☐ Non-compliant
		☐ Compliant ☐ Non-compliant

1.6 Patent Recommendations

Priority	Recommendation	Estimated Cost	Timeline
☐ Critical
☐ High
☐ Medium
☐ Low

SECTION 2: TRADEMARK PORTFOLIO AUDIT

2.1 Portfolio Overview

Total Trademark Assets:

Category	U.S.	Foreign	Total
Registered Marks
Pending Applications
Common Law Marks
Domain Names
Total

Registration Distribution by Class:

International Class	Count	Key Goods/Services

2.2 Ownership and Chain of Title

Finding	Status	Notes
All registrations in organization's name	☐ Yes ☐ No
All assignments properly recorded	☐ Yes ☐ No
No conflicting ownership claims	☐ Yes ☐ No

2.3 Registration Status

U.S. Registrations:

Mark	Reg. No.	Reg. Date	Section 8 Due	Section 9 Due	Status
					☐ Current ☐ Action Needed
					☐ Current ☐ Action Needed

Maintenance Issues:

Mark	Issue	Deadline	Action Required

2.4 Use Verification

Proper Use Assessment:

Mark	Proper Use	Specimens Available	Quality Control
	☐ Yes ☐ No	☐ Yes ☐ No	☐ Yes ☐ No
	☐ Yes ☐ No	☐ Yes ☐ No	☐ Yes ☐ No

Use Issues Identified:

☐ Marks being used in generic manner
☐ Improper trademark notices
☐ Unauthorized third-party use
☐ Potential abandonment through non-use
☐ Quality control issues with licensees

2.5 Brand Protection Assessment

Enforcement Activities:

Year	C&D Letters Sent	TTAB Proceedings	Litigation	UDRP/URS
20__
20__

Third-Party Conflicts:

Third Party	Conflicting Mark	Severity	Status
		☐ High ☐ Med ☐ Low
		☐ High ☐ Med ☐ Low

2.6 Domain Name Audit

Domain Portfolio:

Domain	Registrar	Expiration	Auto-Renew	WHOIS Privacy
			☐ Yes ☐ No	☐ Yes ☐ No
			☐ Yes ☐ No	☐ Yes ☐ No

Domain Issues:

☐ Missing key defensive registrations
☐ Domains expiring soon
☐ Inconsistent registrant information
☐ Inadequate security measures

2.7 Trademark Recommendations

Priority	Recommendation	Estimated Cost	Timeline
☐ Critical
☐ High
☐ Medium
☐ Low

SECTION 3: COPYRIGHT PORTFOLIO AUDIT

3.1 Portfolio Overview

Copyrightable Works:

Category	Registered	Unregistered	Total
Software/Code
Documentation
Marketing Materials
Website Content
Publications
Other
Total

3.2 Ownership Verification

Employment/Contractor Agreements:

Finding	Status	Notes
All employees signed IP assignment agreements	☐ Yes ☐ No
All contractors signed work-for-hire/assignment agreements	☐ Yes ☐ No
Joint authorship situations properly documented	☐ Yes ☐ No
No unassigned author rights	☐ Yes ☐ No

Ownership Issues:

Work	Issue	Severity	Recommended Action
		☐ High ☐ Med ☐ Low
		☐ High ☐ Med ☐ Low

3.3 Registration Status

Registered Works:

Title	Reg. No.	Reg. Date	Type of Work	Claimant

Registration Recommendations:

☐ Key works should be registered for enhanced remedies
☐ Software source code should be registered
☐ Marketing materials should be registered

3.4 Open Source Software Compliance

Open Source Components Identified:

Component	License	Compliance Status	Risk Level
		☐ Compliant ☐ At Risk	☐ High ☐ Med ☐ Low
		☐ Compliant ☐ At Risk	☐ High ☐ Med ☐ Low

Open Source Issues:

☐ Copyleft exposure (GPL, AGPL components)
☐ Attribution requirements not met
☐ SBOM not maintained
☐ No open source policy in place
☐ No open source review process

3.5 Third-Party Content

Licensed Content:

Licensor	Content Type	License Terms	Compliance Status
			☐ Compliant ☐ At Risk
			☐ Compliant ☐ At Risk

3.6 Copyright Recommendations

Priority	Recommendation	Estimated Cost	Timeline
☐ Critical
☐ High
☐ Medium
☐ Low

SECTION 4: TRADE SECRET AUDIT

4.1 Trade Secret Identification

Trade Secret Categories:

Category	Inventoried	Value Assessment	Protection Level
Technical Information	☐ Yes ☐ No	☐ High ☐ Med ☐ Low	☐ Strong ☐ Adequate ☐ Weak
Business Information	☐ Yes ☐ No	☐ High ☐ Med ☐ Low	☐ Strong ☐ Adequate ☐ Weak
Customer/Supplier Data	☐ Yes ☐ No	☐ High ☐ Med ☐ Low	☐ Strong ☐ Adequate ☐ Weak
R&D Data	☐ Yes ☐ No	☐ High ☐ Med ☐ Low	☐ Strong ☐ Adequate ☐ Weak

4.2 Protection Measures Assessment

Physical Security:

Measure	Implemented	Adequate
Facility access controls	☐ Yes ☐ No	☐ Yes ☐ No
Secure document storage	☐ Yes ☐ No	☐ Yes ☐ No
Visitor policies	☐ Yes ☐ No	☐ Yes ☐ No
Clean desk policy	☐ Yes ☐ No	☐ Yes ☐ No

Electronic Security:

Measure	Implemented	Adequate
Access controls	☐ Yes ☐ No	☐ Yes ☐ No
Encryption	☐ Yes ☐ No	☐ Yes ☐ No
DLP tools	☐ Yes ☐ No	☐ Yes ☐ No
Audit logging	☐ Yes ☐ No	☐ Yes ☐ No

Personnel Security:

Measure	Implemented	Adequate
Employee confidentiality agreements	☐ Yes ☐ No	☐ Yes ☐ No
DTSA whistleblower notice	☐ Yes ☐ No	☐ Yes ☐ No
Exit interview procedures	☐ Yes ☐ No	☐ Yes ☐ No
Training programs	☐ Yes ☐ No	☐ Yes ☐ No

Third-Party Relationships:

Measure	Implemented	Adequate
NDAs with vendors	☐ Yes ☐ No	☐ Yes ☐ No
NDAs with partners	☐ Yes ☐ No	☐ Yes ☐ No
Due diligence on third parties	☐ Yes ☐ No	☐ Yes ☐ No

4.3 Reasonable Measures Assessment

Overall "Reasonable Measures" Compliance:

☐ Strong: Comprehensive protection measures in place
☐ Adequate: Most measures in place with minor gaps
☐ Weak: Significant gaps that could jeopardize trade secret status
☐ Insufficient: Protection measures do not meet legal standard

4.4 Trade Secret Recommendations

Priority	Recommendation	Estimated Cost	Timeline
☐ Critical
☐ High
☐ Medium
☐ Low

SECTION 5: IP AGREEMENTS AUDIT

5.1 Agreement Inventory

In-Licenses:

Licensor	IP Type	Expiration	Renewal	Assignment Rights
			☐ Auto ☐ Manual	☐ Yes ☐ No
			☐ Auto ☐ Manual	☐ Yes ☐ No

Out-Licenses:

Licensee	IP Type	Expiration	Revenue	Compliance
				☐ Verified ☐ Not Verified
				☐ Verified ☐ Not Verified

5.2 Agreement Issues

Agreement	Issue	Severity	Action Required
		☐ High ☐ Med ☐ Low
		☐ High ☐ Med ☐ Low

5.3 Agreement Recommendations

Priority	Recommendation	Timeline
☐ Critical
☐ High
☐ Medium

SECTION 6: IP MANAGEMENT PRACTICES

6.1 Organizational Assessment

IP Management Structure:

Element	Status	Assessment
Dedicated IP function/team	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
IP policy documented	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
IP budget adequate	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
Outside counsel relationships	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement

6.2 Process Assessment

Process	Documented	Followed	Assessment
Invention disclosure	☐ Yes ☐ No	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
Patent prosecution	☐ Yes ☐ No	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
Trademark clearance	☐ Yes ☐ No	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
Open source review	☐ Yes ☐ No	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement
IP docket management	☐ Yes ☐ No	☐ Yes ☐ No	☐ Adequate ☐ Needs Improvement

SECTION 7: RISK ASSESSMENT

7.1 Risk Matrix

Risk Category	Likelihood	Impact	Overall Risk
IP Ownership Issues	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
Patent Validity	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
Trademark Conflicts	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
Copyright Infringement	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
Trade Secret Loss	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
License Non-Compliance	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L
Open Source Exposure	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L	☐ H ☐ M ☐ L

7.2 Critical Risks Requiring Immediate Attention

_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

SECTION 8: RECOMMENDATIONS AND ACTION PLAN

8.1 Prioritized Recommendations

Critical Priority (Immediate - Within 30 Days):

#	Recommendation	Responsible Party	Deadline	Est. Cost
1
2

High Priority (Within 90 Days):

#	Recommendation	Responsible Party	Deadline	Est. Cost
1
2

Medium Priority (Within 6 Months):

#	Recommendation	Responsible Party	Deadline	Est. Cost
1
2

Low Priority (Within 12 Months):

#	Recommendation	Responsible Party	Deadline	Est. Cost
1
2

8.2 Budget Summary

Category	Estimated Cost
Patent-related actions	$____________
Trademark-related actions	$____________
Copyright-related actions	$____________
Trade secret improvements	$____________
Process improvements	$____________
Total Estimated Cost	$____________

8.3 Implementation Timeline

Quarter	Actions	Budget
Q1
Q2
Q3
Q4

APPENDICES

Appendix A: Complete Patent List

[Insert detailed patent list]

Appendix B: Complete Trademark List

[Insert detailed trademark list]

Appendix C: Complete Copyright List

[Insert detailed copyright list]

Appendix D: Agreement List

[Insert detailed agreement list]

Appendix E: Supporting Documentation

[Reference supporting documents]

REPORT CERTIFICATION

This IP Audit Report has been prepared based on information provided by [Organization Name] and independent research conducted by the audit team. The findings and recommendations reflect our professional judgment as of the report date.

Lead Auditor:

Signature: _________________________________

Printed Name: _____________________________

Title: ____________________________________

Date: ____________________________________

Reviewed By:

Signature: _________________________________

Printed Name: _____________________________

Title: ____________________________________

Date: ____________________________________

NOTICE: This report template is provided for informational purposes only and does not constitute legal advice. IP audits should be conducted by qualified professionals with expertise in intellectual property law. Consult with qualified legal counsel for interpretation of findings and implementation of recommendations.

AI Legal Assistant

$49 one-time

Need help customizing this document?

Get 3 days of intelligent editing. Tailor every section to your specific case.

Need to customize this document?

Do more with Ezel

This free template is just the beginning. See how Ezel helps legal teams draft, research, and collaborate faster.

AI Document Editor

AI that drafts while you watch

Tell the AI what you need and watch your document transform in real-time. No more copy-pasting between tools or manually formatting changes.

Natural language commands: "Add a force majeure clause"
Context-aware suggestions based on document type
Real-time streaming shows edits as they happen
Milestone tracking and version comparison

Learn more about the Editor

AI Chat Workspace

Research and draft in one conversation

Ask questions, attach documents, and get answers grounded in case law. Link chats to matters so the AI remembers your context.

Pull statutes, case law, and secondary sources
Attach and analyze contracts mid-conversation
Link chats to matters for automatic context
Your data never trains AI models

Learn more about AI Chat

Case Law Search

Search like you think

Describe your legal question in plain English. Filter by jurisdiction, date, and court level. Read full opinions without leaving Ezel.

All 50 states plus federal courts
Natural language queries - no boolean syntax
Citation analysis and network exploration
Copy quotes with automatic citation generation

Learn more about Case Law Search

Ready to transform your legal workflow?

Join legal teams using Ezel to draft documents, research case law, and organize matters — all in one workspace.

Customize This Document — $49 Full Platform — $249/mo

Request a Demo