COLLECTION LETTER - DEMAND FOR PAYMENT

[ASSOCIATION NAME]

[// GUIDANCE: This letter is typically sent after initial delinquency notices. If the Association uses a third-party collection agency or attorney, the FDCPA requires specific disclosures. Even if sent directly by the Association, best practice is to include validation notices. State laws may impose additional requirements.]

[ASSOCIATION NAME / COLLECTION AGENT]
[ADDRESS]
[CITY, STATE ZIP]
[PHONE]
[EMAIL]

Date: [DATE]

SENT VIA: ☐ First Class Mail ☐ Certified Mail, Return Receipt Requested ☐ Email

To:
[OWNER NAME(S)]
[PROPERTY ADDRESS]
[CITY, STATE ZIP]

[AND/OR:]
[MAILING ADDRESS IF DIFFERENT]
[CITY, STATE ZIP]

Re: Delinquent Account - DEMAND FOR PAYMENT
Property Address: [PROPERTY ADDRESS]
Account Number: [ACCOUNT NUMBER]
Creditor: [ASSOCIATION NAME]

DEMAND FOR IMMEDIATE PAYMENT

Dear [OWNER NAME(S)]:

This letter is a formal demand for payment of amounts owed to [ASSOCIATION NAME] (the "Association"). Despite prior notices, your account remains seriously delinquent.

Amount Due: $[AMOUNT]

As of Date: [DATE]

ACCOUNT BALANCE DETAIL

IMPORTANT: Interest, late charges, and collection costs continue to accrue. The total amount due at time of payment may be higher than stated above.

PRIOR COLLECTION EFFORTS

The following notices have been sent regarding this delinquent account:

IMMEDIATE ACTION REQUIRED

You must pay the total amount due within [THIRTY (30)] days of this letter.

Payment Due By: [DATE]

PAYMENT INSTRUCTIONS

Make payment payable to: [ASSOCIATION NAME / COLLECTION AGENT]

Mail payment to:
[PAYMENT ADDRESS]
[CITY, STATE ZIP]

Wire/ACH Information:
Bank: [BANK NAME]
Routing Number: [ROUTING]
Account Number: [ACCOUNT]
Reference: [ACCOUNT NUMBER]

Online Payment: [URL]

Phone Payment: [PHONE] (fees may apply)

CONSEQUENCES OF NON-PAYMENT

If payment is not received by the deadline, the Association may pursue any or all of the following actions:

1. Recording of Lien

If not already recorded, a lien will be recorded against your property in the public records of [COUNTY] County. A recorded lien:
- Encumbers your property
- Must be satisfied before selling or refinancing
- Becomes a matter of public record

2. Foreclosure

The Association may initiate foreclosure proceedings on the lien, which could result in the loss of your property.

3. Legal Action

The Association may file a lawsuit to recover the amounts owed, plus additional attorney's fees and court costs.

4. Credit Reporting

The delinquency may be reported to one or more credit reporting agencies, which could negatively affect your credit score.

5. Suspension of Privileges

Your right to use Common Area amenities and your voting rights may be suspended.

6. Judgment

If a judgment is obtained, the Association may pursue additional collection remedies including wage garnishment and bank account levies (where permitted by law).

PAYMENT PLAN

If you are unable to pay the full amount, you may request a payment plan by contacting [CONTACT] at [PHONE] or [EMAIL] by [DATE].

Payment plan requirements:
☐ Minimum down payment of [25-50]%
☐ Balance paid in equal monthly installments over [3-12] months
☐ Current assessments must be paid on time
☐ Default accelerates the full balance
☐ Subject to approval

DISPUTE RIGHTS

Your Right to Dispute This Debt

If you believe this debt is not valid or the amount is incorrect, you have the right to dispute it.

Within thirty (30) days of receiving this notice:
- You may dispute the validity of the debt or any portion thereof in writing
- You may request the name and address of the original creditor
- You may request verification of the debt

If you dispute this debt in writing within 30 days, we will:
- Cease collection efforts until verification is provided
- Provide verification of the debt
- Provide the name and address of the original creditor (if different)

Send disputes to:
[ADDRESS]
[EMAIL]

Internal Dispute Resolution

You may also request a meeting with the Association's Board of Directors to discuss this matter. To request a meeting, submit a written request to the Association at [ADDRESS].

VALIDATION OF DEBT NOTICE

[// GUIDANCE: The following notice is required by the Fair Debt Collection Practices Act if the letter is sent by a debt collector. Even if sent by the Association directly, including this information is best practice.]

Unless you notify us within 30 days after receiving this notice that you dispute the validity of this debt or any portion thereof, we will assume this debt is valid.

If you notify us in writing within 30 days that you dispute the debt, we will obtain verification of the debt and mail you a copy of such verification.

If you request in writing within 30 days, we will provide you with the name and address of the original creditor, if different from the current creditor.

ADDITIONAL DISCLOSURES

[// GUIDANCE: Select and customize disclosures based on who is sending the letter and applicable state law.]

If Sent by Third-Party Collection Agency:

This is an attempt to collect a debt and any information obtained will be used for that purpose.

This communication is from a debt collector.

Collector: [COLLECTION AGENCY NAME]
Address: [ADDRESS]
Phone: [PHONE]
License Number: [IF REQUIRED BY STATE]

If Sent by Attorney:

This letter is from a debt collector. This is an attempt to collect a debt and any information obtained will be used for that purpose.

This law firm is acting as a debt collector.

Law Firm: [LAW FIRM NAME]
Attorney: [ATTORNEY NAME]
State Bar Number: [NUMBER]
Address: [ADDRESS]
Phone: [PHONE]

If Sent by Association/Management Company:

This letter is sent on behalf of [ASSOCIATION NAME] regarding amounts owed pursuant to the Declaration of Covenants, Conditions and Restrictions recorded against your property.

CONTACT FOR QUESTIONS

For payment questions:
[CONTACT NAME]
Phone: [PHONE]
Email: [EMAIL]

For dispute or validation requests:
[ADDRESS]
Email: [EMAIL]

Business Hours: [HOURS]

STATE-SPECIFIC NOTICES

[// GUIDANCE: Include any state-specific notices required by law. Examples below.]

California:

As required by California Civil Code Section 1788.52, you are notified that a negative credit report reflecting on your credit record may be submitted to a credit reporting agency if you fail to fulfill the terms of your credit obligations.

New York:

NOTICE TO NEW YORK RESIDENTS: The law firm or collection agency contacting you is licensed by the New York State Department of Financial Services.

Colorado:

A CONSUMER HAS THE RIGHT TO REQUEST IN WRITING THAT A DEBT COLLECTOR OR COLLECTION AGENCY CEASE FURTHER COMMUNICATION WITH THE CONSUMER. A WRITTEN REQUEST TO CEASE COMMUNICATION WILL NOT PROHIBIT THE DEBT COLLECTOR OR COLLECTION AGENCY FROM TAKING ANY OTHER ACTION AUTHORIZED BY LAW TO COLLECT THE DEBT.

[ADD OTHER STATE-SPECIFIC NOTICES AS REQUIRED]

FINAL WARNING

This is a serious matter that requires your immediate attention.

Failure to pay or respond to this letter will result in additional collection activity and legal action. The costs of such action will be added to your account.

If you have already made payment, please disregard this notice and accept our thanks. If your payment and this letter crossed in the mail, please contact us to confirm receipt of your payment.

Sincerely,

[ASSOCIATION NAME / COLLECTION AGENT / LAW FIRM]

______________________________
[NAME]
[TITLE]

Date: ______________________________

ACCOUNT STATEMENT

FOR INTERNAL USE ONLY

Letter Number: ______________________________

Account Status: ☐ 30-day ☐ 60-day ☐ 90-day ☐ 120+ day

Prior Notices Sent: ______________________________

Date Sent: ______________________________

Method: ☐ First Class ☐ Certified ☐ Email

Response Deadline: ______________________________

Response Received: ☐ Yes ☐ No Date: __________

Validation Requested: ☐ Yes ☐ No Date: __________

Payment Received: ☐ Yes ☐ No Amount: $__________

Next Action: ☐ Payment plan ☐ Lien ☐ Foreclosure ☐ Lawsuit ☐ Close

Notes:
________________________________________________
________________________________________________

[// GUIDANCE:
1. Comply with Fair Debt Collection Practices Act (FDCPA) if using third-party collectors.
2. Include required state-specific notices.
3. Provide accurate debt validation information.
4. Document all collection efforts.
5. Cease collection if debt is disputed until verification is provided.
6. Be aware of statutes of limitations for debt collection in your state.
7. Do not harass, threaten, or use abusive language.
8. Communicate only during reasonable hours (8am-9pm local time).
9. Consider consulting with collection counsel for significant delinquencies.]

End of Document