Government Contract Bid Protest - Georgia
GEORGIA GOVERNMENT CONTRACT BID PROTEST
Before you use this: This form follows the Georgia Department of Administrative Services (DOAS) Procurement Manual § 6.5 for a covered state procurement. Identify the precise protest type and the earlier of the applicable Table 6.8 deadline or 10 calendar days after the action was known or should have been known. The signed protest must be received at [email protected] within that period. Include all known grounds now; DOAS may treat grounds omitted during the filing period as relinquished. Check the procurement notice and manual for any narrower deadline or separate procedure.
To: State Purchasing Division Deputy Commissioner, DOAS
Email: [email protected]
From: [SUPPLIER LEGAL NAME AND ADDRESS]
Procurement entity: [STATE ENTITY NAME]
Solicitation, notice or award ID: [________________________________]
Type of challenge: ☐ competitive solicitation ☐ sole-source notice ☐ consortium/cooperative notice ☐ RFQC results ☐ intended award (NOIA) ☐ actual award (NOA)
Notice or challenged action posted: [__/__/____] at [TIME]
Date supplier knew or should have known: [__/__/____]
Applicable Table 6.8 cutoff: [__/__/____] at [TIME]
Ten-calendar-day cutoff: [__/__/____]
Earlier filing cutoff and reason: [__/__/____] at [TIME]; [EXPLAIN]
WRITTEN PROTEST
[SUPPLIER], through its undersigned authorized company officer or engaged legal counsel, protests [SPECIFIC ACTION] concerning [PROCUREMENT ID] under Georgia Procurement Manual § 6.5.
Interest and competitive prejudice
[SUPPLIER] is an ☐ actual ☐ prospective bidder or offeror with a direct economic interest because [FACTS]. But for the challenged action, [SUPPLIER] would have had a substantial chance of [RECEIVING AWARD / COMPETING UNDER A LAWFUL SOLICITATION], as shown by [BID RANK, QUALIFICATIONS, PRICE, OR OTHER EVIDENCE]. The error and prejudice are [SPECIFIC EXPLANATION].
Grounds, facts and supporting material
| Ground and manual, notice or solicitation provision | Specific challenged act, date and evidence | Prejudice and requested correction |
|---|---|---|
| [GROUND 1; EXACT PROVISION] | [WHO DID WHAT; DATE; EXHIBIT OR RECORD] | [HOW IT CHANGED COMPETITION; RELIEF] |
| [GROUND 2; EXACT PROVISION] | [WHO DID WHAT; DATE; EXHIBIT OR RECORD] | [HOW IT CHANGED COMPETITION; RELIEF] |
Known additional grounds: [STATE ALL KNOWN GROUNDS, OR "NONE"].
Material not available before the filing cutoff: [IDENTIFY SPECIFIC EVIDENCE, WHY UNAVAILABLE, AND EXPECTED DATE]. This protest is filed within the deadline notwithstanding that missing material, as § 6.5.5 requires. ☐ The state entity did not timely provide [IDENTIFY RECORDS]; the request and response dates are [DETAILS].
Requested remedy
[SUPPLIER] requests that DOAS sustain the protest and [SELECT THE REMEDY THAT FITS THE PROTEST TYPE]:
☐ Modify the solicitation and extend its closing date.
☐ Cancel the solicitation or notice.
☐ Revise or cancel the RFQC qualified-contractor list, or re-evaluate it.
☐ Revise or cancel the notice of intended or actual award.
☐ Re-evaluate offers and issue an appropriate award, or re-solicit.
Specific requested action and reason: [________________________________].
Where § 6.5.8 applies to this timely protest, [SUPPLIER] requests that the procurement remain at the stage specified there unless the Deputy Commissioner issues the written state-interest determination described in that section. The particular covered stage is [SOLICITATION CLOSING / ACTUAL CONTRACT AWARD]. If the exception is invoked, please supply the written determination.
[SUPPLIER] requests a written decision under § 6.5.9. The supporting exhibits are listed below. Under § 6.5.10, [SUPPLIER] makes no request for proposal-preparation costs, protest costs, or attorney fees.
Signed: [________________________________] Date: [__/__/____]
Printed name and title: [________________________________]
Capacity: ☐ Company officer authorized to sign contracts for supplier ☐ Legal counsel engaged by supplier
Counsel Bar number, if applicable: [________________________________]
Email and telephone: [________________________________]
Exhibits and filing confirmation
| Exhibit | Description | Included / expected date |
|---|---|---|
| A | Solicitation or notice, amendments and posting record | [____] |
| B | Supplier's responsive bid or qualification material, if applicable | [____] |
| C | Challenged evaluation, notice, correspondence or record | [____] |
| D | Declaration, data or other support | [____] |
Email sent to [email protected]: [__/__/____] at [TIME]
Delivery or receipt confirmation: [________________________________]
Optional request for formal review of protest decision
Use after DOAS issues the written protest decision. Under Manual § 6.5.11, a qualifying request must reach the Commissioner at [email protected] within three business days of issuance of that decision. Formal review is available on request for a procurement estimated at $100,000 or more; below that amount, review is in the Commissioner's discretion. Confirm that this supplier is an eligible requesting party for this protest type.
To: DOAS Commissioner — [email protected]
From: [SUPPLIER NAME AND ADDRESS]
Re: Formal review request, protest decision [ID], issued [__/__/____], procurement [ID]
[SUPPLIER] requests formal review of the Deputy Commissioner's decision under Georgia Procurement Manual § 6.5.11. The estimated procurement value is $[AMOUNT], and [SUPPLIER] is eligible to request review because [FACTS MATCHING TABLE 6.10].
| Specific error in protest decision | Factual and legal basis | Requested modification |
|---|---|---|
| [IDENTIFY FINDING AND PAGE] | [RECORD, MANUAL OR SOLICITATION SUPPORT] | [EXACT CHANGE] |
☐ [SUPPLIER] requests the hearing available to parties involved in the protest under § 6.5.11. The anticipated witnesses or affidavits are [IDENTIFY].
Please reverse or modify the decision as follows: [EXACT RELIEF].
Signed: [________________________________] Date: [__/__/____]
Printed name, title or counsel capacity: [________________________________]
Email sent and receipt confirmed: [DATE, TIME AND PROOF]
Official source
About this template
- Last updated
- September 27, 2026
- Last reviewed
- September 27, 2026
- Jurisdiction
- Georgia
- Category
- Administrative Law
Administrative law covers how you interact with government agencies, from filing a comment on a proposed rule to appealing a denied license or benefit. Agency processes have their own forms, deadlines, and evidence standards that are different from what courts use. Getting the paperwork wrong usually means missing a deadline or losing the right to appeal, so precision in these documents matters as much as it does in a courtroom filing.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on September 27, 2026.
Georgia Procurement Manual § 6.5 (checked September 27, 2026): "An interested supplier may file a written protest challenging a state entity's compliance with applicable procurement procedures. An "interested supplier" is defined as an actual or prospective bidder or offeror with a direct economic interest in the procurement. Protests must demonstrate a reasonable possibility of competitive prejudice; in effect, but for the state entity's actions, the protesting party would have had a substantial chance of receiving an award."
Georgia Procurement Manual § 6.5 general principles (checked September 27, 2026): "The standard for reviewing the evaluation of proposals is one of deference to any reasonable judgment of the evaluation team. A protesting party's simple disagreement with the evaluation team provides no basis for reversing the evaluation team's allocation of points. Governmental officials and state entities are presumed to act in good faith, and a protester's contention that procurement officials are motivated by bias or bad faith will not be considered unless supported by convincing proof. Patent ambiguities must be challenged prior to close of the solicitation."
Georgia Procurement Manual § 6.5.5 (checked September 27, 2026): "At a minimum, the protest must be submitted in writing and must include the following: the name and address of the protestor; appropriate identification of the solicitation, sole source notice, consortia or cooperative notice; a statement of reasons for the protest; supporting exhibits, evidence or documents to substantiate any claims unless not available within the filing time; and the desired remedy. DOAS requires a protesting supplier to identify all grounds for protest during the protest filing period. DOAS, at its discretion, may deem issues not raised in the protest filing period as voluntarily relinquished by the protesting supplier."
Georgia Procurement Manual § 6.5.6 (checked September 27, 2026): "A protest is considered to be properly filed when it is in writing and signed by a company officer authorized to sign contracts on behalf of the supplier or legal counsel that has been engaged by the supplier, is submitted via e-mail to [email protected], and is received by the Deputy Commissioner within the filing period."
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