PUBLIC RECORDS REQUEST
(Washington Public Records Act - RCW 42.56)
1. DOCUMENT HEADER
Public Records Request Letter
Date: [DATE]
To:
[PUBLIC RECORDS OFFICER NAME]
[AGENCY NAME]
[AGENCY STREET ADDRESS]
[AGENCY CITY, STATE ZIP]
E-Mail: [AGENCY E-MAIL]
From:
[REQUESTER NAME]
[STREET ADDRESS]
[CITY, STATE ZIP]
Telephone: [PHONE]
E-Mail: [REQUESTER E-MAIL]
Re: Request for Records Concerning [BRIEF SUBJECT DESCRIPTION]
2. LEGAL BASIS
This request is made pursuant to the Washington Public Records Act, RCW 42.56. The Requester seeks access to public records as defined in the Act.
3. RECORDS REQUESTED
The Requester hereby requests that the Agency conduct a reasonable search and promptly disclose the following Records:
(a) [DETAILED, ITEM-BY-ITEM DESCRIPTION OF EACH RECORD REQUESTED, WITH DATE RANGES, KEYWORDS, FILE TYPES, ETC.];
(b) Any indices or record-keeping systems that would assist in locating responsive Records; and
(c) All segregable portions of otherwise exempt Records.
Scope of Search:
- Timeframe: Search all Records dated or created from [START DATE] through [END DATE].
4. FORMAT OF PRODUCTION
Produce all responsive, non-exempt Records electronically in their native format, where possible.
5. FEE LIMITATION
Requester agrees to pay reasonable fees as permitted by RCW 42.56.120, up to US $[CAP AMOUNT]. If estimated fees exceed this cap, please provide an itemized written estimate.
6. RESPONSE TIME
Under RCW 42.56.520, the Agency must respond within 5 business days of receipt of this request.
7. EXEMPTIONS
If the Agency withholds any portion of a Record based on an exemption, it shall:
a. Identify each applicable exemption provision;
b. Provide a brief explanation of how the exemption applies;
c. Release all reasonably segregable non-exempt portions.
8. EXECUTION BLOCK
__________________________________
[REQUESTER NAME]
Date: [DATE]