PUBLIC RECORDS REQUEST

(Ohio Public Records Act - Ohio Rev. Code 149.43)

1. DOCUMENT HEADER

Public Records Request Letter
Date: [DATE]

To:
[RECORDS CUSTODIAN NAME]
[AGENCY NAME]
[AGENCY STREET ADDRESS]
[AGENCY CITY, STATE ZIP]
E-Mail: [AGENCY E-MAIL]

From:
[REQUESTER NAME]
[STREET ADDRESS]
[CITY, STATE ZIP]
Telephone: [PHONE]
E-Mail: [REQUESTER E-MAIL]

Re: Request for Records Concerning [BRIEF SUBJECT DESCRIPTION]

2. LEGAL BASIS

This request is made pursuant to the Ohio Public Records Act, Ohio Rev. Code 149.43. The Requester seeks access to public records as defined in the Act.

3. RECORDS REQUESTED

The Requester hereby requests that the Agency conduct a reasonable search and promptly disclose the following Records:

(a) [DETAILED, ITEM-BY-ITEM DESCRIPTION OF EACH RECORD REQUESTED, WITH DATE RANGES, KEYWORDS, FILE TYPES, ETC.];
(b) Any indices or record-keeping systems that would assist in locating responsive Records; and
(c) All segregable portions of otherwise exempt Records.

Scope of Search:
- Timeframe: Search all Records dated or created from [START DATE] through [END DATE].

4. FORMAT OF PRODUCTION

Produce all responsive, non-exempt Records electronically in their native format, where possible, or as otherwise requested.

5. FEE LIMITATION

Requester agrees to pay reasonable fees as permitted by Ohio Rev. Code 149.43, up to US $[CAP AMOUNT]. If estimated fees exceed this cap, please provide an itemized written estimate.

6. RESPONSE TIME

Under Ohio Rev. Code 149.43(B), the Agency must provide records within a reasonable period of time. Please respond promptly.

7. EXEMPTIONS

If the Agency withholds any portion of a Record based on an exemption, it shall:
a. Identify each applicable exemption provision;
b. Provide a reasonably specific explanation of how the exemption applies;
c. Release all reasonably segregable non-exempt portions.

8. EXECUTION BLOCK

__________________________________
[REQUESTER NAME]
Date: [DATE]