PUBLIC RECORDS REQUEST

(North Carolina Public Records Law - N.C.G.S. Chapter 132)

1. DOCUMENT HEADER

Public Records Request Letter
Date: [DATE]

To:
[CUSTODIAN OF RECORDS NAME]
[AGENCY NAME]
[AGENCY STREET ADDRESS]
[AGENCY CITY, STATE ZIP]
E-Mail: [AGENCY E-MAIL]

From:
[REQUESTER NAME]
[REQUESTER TITLE & ORGANIZATION (if any)]
[STREET ADDRESS]
[CITY, STATE ZIP]
Telephone: [PHONE]
E-Mail: [REQUESTER E-MAIL]

Re: Request for Records Concerning [BRIEF SUBJECT DESCRIPTION]

2. LEGAL BASIS

This request is made pursuant to the North Carolina Public Records Law, N.C.G.S. Chapter 132. The Requester seeks access to public records as defined in the Act.

3. RECORDS REQUESTED

The Requester hereby requests that the Agency conduct a reasonable search and promptly disclose the following Records:

(a) [DETAILED, ITEM-BY-ITEM DESCRIPTION OF EACH RECORD REQUESTED, WITH DATE RANGES, KEYWORDS, FILE TYPES, ETC.];
(b) Any indices or record-keeping systems that would assist in locating responsive Records; and
(c) All segregable portions of otherwise exempt Records.

Scope of Search:
- Timeframe: Search all Records dated or created from [START DATE] through [END DATE].

4. FORMAT OF PRODUCTION

Produce all responsive, non-exempt Records electronically in their native format, where possible.

5. FEE LIMITATION

Requester agrees to pay reasonable fees as permitted by N.C.G.S. 132-6.2, up to US $[CAP AMOUNT]. If estimated fees exceed this cap, please provide an itemized written estimate.

6. RESPONSE TIME

Under N.C.G.S. 132-6, the Agency shall permit inspection and examination of public records during regular business hours. Please respond as promptly as possible.

7. EXEMPTIONS

If the Agency withholds any portion of a Record based on an exemption, it shall:
a. Identify each applicable exemption provision;
b. Provide a reasonably specific explanation of how the exemption applies;
c. Release all reasonably segregable non-exempt portions.

8. EXECUTION BLOCK

__________________________________
[REQUESTER NAME]
Title: [REQUESTER TITLE]
Organization: [ORGANIZATION (if any)]
Date: [DATE]