EXPENSE REIMBURSEMENT POLICY

1. Purpose

The Company will reimburse employees for reasonable and necessary business expenses incurred on behalf of the Company, subject to this policy and applicable law.

2. Pre-Approval

Employees must obtain approval from [APPROVER/TITLE] before incurring expenses over [AMOUNT].

3. Reimbursable Expenses

Examples include approved travel, lodging, meals, client entertainment, mileage, and business supplies.

4. Non-Reimbursable Expenses

Personal expenses, late fees, alcohol (unless approved), and expenses not supported by documentation are not reimbursable.

5. Documentation and Submission

Employees must submit itemized receipts and a completed expense report within [TIMEFRAME] of incurring the expense.

6. Reimbursement Timing

Approved expenses will be reimbursed on the next payroll cycle or within [TIMEFRAME], subject to law.

7. Advances and Company Cards

Employees must reconcile advances and company card charges within [TIMEFRAME]. Misuse may result in discipline.

8. Compliance

The Company will reimburse expenses as required by law even if not listed above. Employees must follow all travel and spending guidelines.