ELECTRONIC SIGNATURE AND ELECTRONIC RECORDS CONSENT

Effective Date: [DATE]
Last Updated: [DATE]

PLEASE READ THIS CONSENT CAREFULLY

By clicking "I Agree," "Accept," or similar acceptance button, or by using electronic signature features on our platform, you consent to the use of electronic records and signatures as described below.

1. INTRODUCTION

1.1 Parties

This Electronic Signature Consent ("Consent") is between you ("You," "Your," or "User") and [COMPANY NAME] ("Company," "We," "Us," or "Our") regarding the use of electronic signatures and electronic records in connection with our website, services, and transactions at [WEBSITE URL].

1.2 Purpose

This Consent explains:

☐ Your consent to use electronic signatures and records

☐ The types of communications that may be provided electronically

☐ Your rights regarding electronic records

☐ How to withdraw consent

☐ Hardware and software requirements

2. SCOPE OF CONSENT

2.1 What You Are Consenting To

By providing this Consent, you agree that:

☐ We may provide you with all required disclosures, notices, and communications electronically

☐ Your electronic signature on documents has the same legal effect as a handwritten signature

☐ Electronic records satisfy any legal requirement that records be in writing

☐ You consent to conduct transactions electronically

2.2 Documents Covered

This Consent applies to the following types of documents and communications:

☐ Terms of Service and Privacy Policies

☐ Purchase agreements and order confirmations

☐ Contracts and agreements

☐ Subscription and service agreements

☐ Billing statements and invoices

☐ Account statements and notices

☐ Tax documents (e.g., 1099 forms, if applicable)

☐ Disclosures and legal notices

☐ Correspondence related to your account

☐ Any other documents requiring your signature or acknowledgment

2.3 Methods of Electronic Signature

You may sign documents electronically using:

☐ Clicking "I Agree," "Accept," "Sign," or similar buttons

☐ Typing your name in a signature field

☐ Drawing your signature with a mouse or touchscreen

☐ Uploading an image of your signature

☐ Using a third-party electronic signature service (e.g., DocuSign, Adobe Sign)

☐ Any other method we may provide

3. LEGAL EFFECT

3.1 Validity of Electronic Signatures

Under the Electronic Signatures in Global and National Commerce Act (E-SIGN Act), 15 U.S.C. § 7001 et seq., and the Uniform Electronic Transactions Act (UETA) as adopted by your state:

☐ Electronic signatures are legally valid and enforceable

☐ Electronic signatures cannot be denied legal effect solely because they are electronic

☐ Contracts formed electronically are valid and enforceable

3.2 Your Agreement

By consenting, you acknowledge that:

☐ Your electronic signature is as legally binding as your handwritten signature

☐ Electronic records are as valid as paper records

☐ You agree to be bound by documents you sign electronically

☐ You may not dispute the validity of a document solely because it was signed electronically

3.3 Document Retention

☐ We will retain electronic records in accordance with our record retention policies

☐ You are responsible for maintaining your own copies of signed documents

☐ We will provide copies of signed documents upon request

4. HARDWARE AND SOFTWARE REQUIREMENTS

4.1 System Requirements

To access, receive, and retain electronic records and signatures, you need:

Hardware:

☐ A computer, smartphone, or tablet with internet access

☐ Sufficient storage to save documents (or a printer to print them)

Software:

☐ A current web browser (Chrome, Firefox, Safari, Edge, or equivalent)

☐ PDF reader software (e.g., Adobe Acrobat Reader) to view and print documents

☐ An active email account to receive electronic communications

Email:

☐ A valid email address that you check regularly

☐ Ability to receive and open email attachments

4.2 Your Responsibility

☐ You are responsible for ensuring your systems meet these requirements

☐ You should update your software and hardware as needed

☐ You should notify us if your email address changes

5. HOW TO OBTAIN PAPER COPIES

5.1 Right to Paper Copies

You have the right to receive paper copies of documents that are provided electronically.

5.2 Requesting Paper Copies

To request a paper copy:

☐ Email: [SUPPORT EMAIL]

☐ Phone: [PHONE NUMBER]

☐ Mail: [MAILING ADDRESS]

☐ Include your name, account information, and the specific document(s) requested

5.3 Fees

☐ No fee for the first request for paper copies of a document

☐ Additional copies: $[X.XX] per page (plus postage)

☐ [ALTERNATIVE: No fees for paper copies]

6. HOW TO WITHDRAW CONSENT

6.1 Right to Withdraw

You may withdraw your consent to receive electronic records and signatures at any time.

6.2 How to Withdraw

To withdraw consent:

☐ Email: Send a request to [CONSENT EMAIL]

☐ Phone: Call [PHONE NUMBER]

☐ Mail: Send written notice to [MAILING ADDRESS]

☐ Include your name, account information, and a statement that you withdraw consent

6.3 Consequences of Withdrawal

If you withdraw consent:

☐ We will provide future records on paper (which may delay processing)

☐ Paper delivery may incur additional fees

☐ Withdrawal does not affect the validity of prior electronic transactions

☐ Your ability to use certain services may be affected or terminated

☐ You may be required to use alternative methods for certain transactions

6.4 Effective Date

Withdrawal takes effect within [5-10] business days of receipt.

7. UPDATING YOUR CONTACT INFORMATION

7.1 Obligation to Update

You must keep your contact information current, including:

☐ Email address

☐ Mailing address

☐ Phone number

7.2 How to Update

Update your information by:

☐ Logging into your account and updating settings

☐ Emailing [SUPPORT EMAIL]

☐ Calling [PHONE NUMBER]

7.3 Communications to Outdated Address

☐ We are not responsible for communications sent to an outdated address

☐ Electronic records sent to your last known email are deemed delivered

8. SECURITY

8.1 Protecting Your Account

To ensure the security of your electronic signatures:

☐ Keep your login credentials confidential

☐ Use strong, unique passwords

☐ Enable two-factor authentication if available

☐ Do not share your account with others

☐ Notify us immediately of unauthorized account access

8.2 Our Security Measures

We implement security measures including:

☐ Encryption of electronic signatures and documents

☐ Secure transmission (HTTPS/TLS)

☐ Access controls and authentication

☐ Audit trails for signed documents

9. CONSUMER DISCLOSURES

9.1 E-SIGN Act Disclosures

Under the E-SIGN Act, before consenting to electronic records, you must be informed of:

☐ Your right to receive records on paper

☐ Your right to withdraw consent (see Section 6)

☐ Whether withdrawal will terminate or affect your account/services

☐ How to update your contact information

☐ Hardware and software requirements (see Section 4)

☐ How to request paper copies (see Section 5)

9.2 Your Confirmation

By providing this Consent, you confirm that:

☐ You have read and understood this Consent

☐ You can access electronic records in the formats we use

☐ You consent to receive electronic records and use electronic signatures

☐ You agree that electronic signatures are legally binding

10. CHANGES TO THIS CONSENT

10.1 Updates

We may update this Consent from time to time. We will notify you of material changes by:

☐ Posting the updated Consent on our website

☐ Sending an email notification

☐ Requesting your re-consent for material changes

10.2 Continued Use

Your continued use of electronic signatures after changes constitutes acceptance of the updated Consent.

11. CONTACT INFORMATION

For questions about this Electronic Signature Consent:

[COMPANY NAME]
[STREET ADDRESS]
[CITY, STATE ZIP CODE]

Email: [SUPPORT EMAIL]
Phone: [PHONE NUMBER]

Paper Copy Requests:
Email: [SUPPORT EMAIL]
Phone: [PHONE NUMBER]

Consent Withdrawal:
Email: [CONSENT EMAIL]

CONSENT ACKNOWLEDGMENT

By clicking "I Agree" or using electronic signature features, you acknowledge that:

☐ You have read and understood this Electronic Signature Consent

☐ You consent to receive electronic records and communications

☐ You consent to use electronic signatures for transactions

☐ You have access to the required hardware and software

☐ You understand how to withdraw consent and request paper copies

☐ Your electronic signature has the same legal effect as a handwritten signature

DOCUMENT CONTROL

Legal Review: ☐ Completed Date: _________ Reviewer: _________

This Electronic Signature Consent template is provided for informational purposes. E-signature requirements vary by jurisdiction and document type. Certain documents may require wet signatures or notarization. Consult with qualified legal counsel for specific compliance questions.