EMPLOYER POSITION STATEMENT

Response to EEOC Charge of Discrimination

CONFIDENTIALITY NOTICE

IMPORTANT: Under EEOC procedures implemented in January 2016, position statements and non-confidential attachments are provided to Charging Parties upon request. Charging Parties have 20 days to respond to the position statement, but their response is NOT shared with the Respondent.

Any information you wish to keep confidential must be submitted as a separate, clearly labeled attachment with an explanation of why the information is confidential.

SECTION 1: CASE INFORMATION

EEOC Charge Number: _________________________________________________

Date Charge Received by Employer: _______________________________________

EEOC Office: __________________________________________________________

EEOC Investigator Name: ________________________________________________

EEOC Investigator Contact: ______________________________________________

Position Statement Due Date: ____________________________________________

Date of This Submission: ________________________________________________

SECTION 2: RESPONDENT INFORMATION

A. Company Information

Company Legal Name: ___________________________________________________

Doing Business As (DBA): ________________________________________________

Street Address: ________________________________________________________

City: _________________________ State: _________ Zip Code: __________

Main Phone: __________________________________________________________

Website: _____________________________________________________________

Type of Business: ______________________________________________________

NAICS/SIC Code: ______________________________________________________

B. Company Contact for This Matter

Name: ________________________________________________________________

Title: ________________________________________________________________

Direct Phone: _________________________________________________________

Email: _______________________________________________________________

C. Legal Counsel (if represented)

Attorney Name: ________________________________________________________

Law Firm: _____________________________________________________________

Address: ______________________________________________________________

Phone: _______________________________________________________________

Email: ________________________________________________________________

SECTION 3: ORGANIZATIONAL OVERVIEW

A. Company Description

Primary Nature of Business:

___________________________________________________________________________

___________________________________________________________________________

Year Established: _______________________________________________________

Organizational Structure:
☐ Corporation ☐ LLC ☐ Partnership ☐ Sole Proprietorship ☐ Non-Profit ☐ Government

B. Workforce Information

Total Number of Employees (company-wide): _________________________________

Number of Employees at Relevant Location: _________________________________

Location Where Charging Party Worked: ____________________________________

C. Organizational Chart

Attach organizational chart showing the Charging Party's position, supervisors, and relevant decision-makers.

☐ Organizational chart attached as Exhibit ___

SECTION 4: EMPLOYMENT HISTORY OF CHARGING PARTY

A. Employment Details

Position Title: _________________________________________________________

Department: ___________________________________________________________

Date of Hire: __________________________________________________________

Employment Status:
☐ Full-time ☐ Part-time ☐ Temporary ☐ Contract

Exempt or Non-Exempt: ☐ Exempt ☐ Non-Exempt

Pay Rate at Hire: $ ____________________________________________________

Final Pay Rate: $ ______________________________________________________

B. Current Employment Status

☐ Currently Employed
☐ Voluntarily Resigned - Date: _____________________________________________
☐ Terminated - Date: _____________________________________________________
☐ Laid Off - Date: _______________________________________________________
☐ Contract Ended - Date: _________________________________________________

C. Performance History

Summarize the Charging Party's performance record:

☐ Performance evaluations attached as Exhibit ___

D. Disciplinary History

☐ Disciplinary records attached as Exhibit ___

SECTION 5: RESPONSE TO ALLEGATIONS

A. Summary of Charging Party's Allegations

Briefly summarize the allegations in the Charge:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

B. Company's Response to Each Allegation

Allegation 1:
State the allegation:

___________________________________________________________________________

Company's Response:

☐ Denied ☐ Admitted ☐ Admitted in Part

Explanation:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Supporting Evidence:

___________________________________________________________________________

Allegation 2:
State the allegation:

___________________________________________________________________________

Company's Response:

☐ Denied ☐ Admitted ☐ Admitted in Part

Explanation:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Supporting Evidence:

___________________________________________________________________________

Allegation 3:
State the allegation:

___________________________________________________________________________

Company's Response:

☐ Denied ☐ Admitted ☐ Admitted in Part

Explanation:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Supporting Evidence:

___________________________________________________________________________

(Add additional allegations as needed)

SECTION 6: COMPANY'S VERSION OF EVENTS

A. Narrative Statement of Facts

Provide a complete, chronological narrative of the relevant events from the Company's perspective:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

B. Timeline of Key Events

SECTION 7: LEGITIMATE, NON-DISCRIMINATORY REASONS

A. Decision-Making Process

Explain the legitimate business reasons for the employment action:

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

B. Decision-Makers

C. Supporting Documentation

List documents that support the Company's legitimate reasons:

☐ Job description for the position
☐ Performance standards and expectations
☐ Performance evaluations
☐ Disciplinary records
☐ Attendance records
☐ Written policies relevant to the decision
☐ Investigation records
☐ Business records showing financial necessity (for RIF)
☐ Selection criteria for hiring/promotion decisions
☐ Other: ________________________________________________________________

SECTION 8: COMPARATIVE EMPLOYEE ANALYSIS

A. Similarly Situated Employees

Identify employees in similar positions who were treated the same regardless of protected class:

B. Employees Who Received Discipline

If disciplinary action is at issue, list other employees disciplined for similar conduct:

SECTION 9: POLICIES AND PROCEDURES

A. Relevant Company Policies

List and describe company policies relevant to the allegations:

Anti-Discrimination/EEO Policy:
☐ Yes, policy exists - Effective Date: _____________________________________
☐ Policy attached as Exhibit ___

Anti-Harassment Policy:
☐ Yes, policy exists - Effective Date: _____________________________________
☐ Policy attached as Exhibit ___

Complaint/Grievance Procedure:
☐ Yes, procedure exists
☐ Procedure attached as Exhibit ___

Relevant Operational Policies:
Policy Name: _____________________________________________________________
☐ Attached as Exhibit ___

B. Policy Communication

How were policies communicated to employees?

☐ Employee handbook
☐ New hire orientation
☐ Training sessions
☐ Posted in workplace
☐ Intranet/electronic access
☐ Other: ________________________________________________________________

Charging Party's Acknowledgment of Policies:
☐ Handbook acknowledgment attached as Exhibit ___

C. Training

Describe relevant training provided:

SECTION 10: INTERNAL COMPLAINT HANDLING

A. Prior Complaints by Charging Party

Did the Charging Party make any internal complaints? ☐ Yes ☐ No

If yes:

B. Investigation (if conducted)

Was an investigation conducted? ☐ Yes ☐ No

If yes:

Investigator Name/Title: ________________________________________________

Investigation Dates: ____________________________________________________

Witnesses Interviewed:

Investigation Findings:

___________________________________________________________________________

___________________________________________________________________________

Remedial Actions Taken:

___________________________________________________________________________

___________________________________________________________________________

☐ Investigation report attached as Confidential Exhibit ___

SECTION 11: WITNESSES

List witnesses who have knowledge of relevant facts:

SECTION 12: AFFIRMATIVE DEFENSES

Check all affirmative defenses the Company asserts:

☐ Legitimate Non-Discriminatory Reason - The employment decision was based on legitimate, non-discriminatory business reasons as described herein.

☐ Same Actor Defense - The same individual who hired/promoted the Charging Party made the adverse decision.

☐ Faragher-Ellerth Defense (harassment cases) - The Company exercised reasonable care to prevent and correct harassment, and the Charging Party unreasonably failed to use available preventive or corrective mechanisms.

☐ Undue Hardship (accommodation cases) - The requested accommodation would cause undue hardship to the Company's operations.

☐ Direct Threat (disability cases) - The Charging Party posed a direct threat to health or safety that could not be eliminated by reasonable accommodation.

☐ Bona Fide Occupational Qualification (BFOQ) - The qualification at issue is reasonably necessary to the normal operation of the business.

☐ Business Necessity - The challenged practice is job-related and consistent with business necessity.

☐ After-Acquired Evidence - Information discovered after the employment action would have resulted in the same decision.

☐ Timeliness - The Charge was not filed within the applicable statute of limitations.

☐ Lack of Employer Status - The Company does not meet the employee threshold for coverage.

☐ Other: ____________________________________________________________

SECTION 13: STATE-SPECIFIC CONSIDERATIONS

California

☐ Respondent is aware of additional protections under California FEHA
☐ Charge is also filed with California Civil Rights Department (CRD)
☐ California-specific policies are in place (including expanded harassment training requirements)

Texas

☐ Charge is also filed with Texas Workforce Commission Civil Rights Division
☐ Respondent complies with Texas Labor Code Chapter 21

Florida

☐ Charge is also filed with Florida Commission on Human Relations (FCHR)
☐ Florida Civil Rights Act compliance addressed

New York

☐ Charge is also filed with New York State Division of Human Rights (DHR)
☐ NYC Human Rights Law compliance addressed (if applicable)
☐ New York's broader protected class coverage is acknowledged

SECTION 14: CONCLUSION

Based on the foregoing, [Company Name] respectfully submits that the allegations in the Charge of Discrimination are without merit and that [Company Name] did not discriminate against the Charging Party on the basis of [protected class(es)].

The Company requests that the EEOC issue a determination of "No Cause" and dismiss this Charge.

SECTION 15: CERTIFICATION

I certify that the information provided in this Position Statement is true and accurate to the best of my knowledge, information, and belief.

Signature: ____________________________________________________________

Printed Name: _________________________________________________________

Title: ________________________________________________________________

Date: ________________________________________________________________

EXHIBIT LIST

Non-Confidential Exhibits (Will be shared with Charging Party)

Confidential Exhibits (Submitted Separately)

These documents contain confidential information and should not be disclosed to the Charging Party.

CONFIDENTIAL INFORMATION STATEMENT

For any information designated as confidential, provide the following:

The following information is submitted as confidential and should not be disclosed to the Charging Party:

Type of Confidential Information:
☐ Personnel information of non-parties
☐ Trade secrets or proprietary business information
☐ Medical information
☐ Social Security numbers
☐ Sensitive financial information
☐ Attorney-client privileged information
☐ Work product
☐ Other: ________________________________________________________________

Explanation of Confidentiality:

___________________________________________________________________________

___________________________________________________________________________

SUBMISSION INSTRUCTIONS

1. Digital Submission: Submit through the EEOC Respondent Portal at https://publicportal.eeoc.gov

2. Timeline: Position statement must be submitted within 30 days of receipt of the charge (or as extended by the investigator)

3. Extensions: Contact the investigator before the deadline if additional time is needed; provide evidence of due diligence (partial submission)

4. Format: Ensure documents are legible and properly organized

5. Confidential Information: Submit as a separate, clearly labeled attachment

This Position Statement is submitted on behalf of [Company Name] in response to EEOC Charge No. [Number].