DISENGAGEMENT AND FILE CLOSING LETTER
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[DATE]
[CLIENT NAME]
[CLIENT ADDRESS]
Re: Closure of Matter – [MATTER NAME/NUMBER]
Dear [CLIENT NAME]:
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Status. Our work on [MATTER] is complete. Outstanding deadlines: [LIST DEADLINES OR “NONE KNOWN”].
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Representation Ending. Effective [DATE], we will no longer represent you on this matter. Court permission (if required) will be sought promptly.
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File Materials. We will retain an electronic copy per firm policy. If you want originals or specific documents, please request within [X] days.
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Future Communications. Please do not rely on us for further advice on this matter after the effective date unless we enter a new engagement.
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Balances. Fees/expenses remaining: $[AMOUNT] (if any). Please remit within [X] days. If none, note: “No outstanding balance.”
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Thank You. We appreciate the opportunity to have represented you. Contact us with any questions before the effective date above.
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Sincerely,
[ATTORNEY NAME]
[FIRM NAME]
[CONTACT INFO]
[// GUIDANCE: If active litigation, include motion-to-withdraw steps, notice of hearing, and last-known address for service. For contingent matters post-resolution, note lien rights where applicable.]