DATA PROTECTION IMPACT ASSESSMENT (DPIA)

(State overlay: DC)

1. Project Overview

• Project name/ID: [name]; owner: [business owner]; sponsor: [executive].
• Purpose and objectives: [describe].
• Timeline and launch date: [dates].

2. Scope of Processing

• Data subjects: [customers/employees/vendors/end users].
• Personal data categories: [contact, IDs, financial, location, biometric, health, minors].
• Sensitive data (state definition): [list per state law if applicable]; lawful basis/consent requirements: [insert].
• Volume and retention: [records/year], [retention schedule and deletion triggers].
• Processing activities: [collection, storage, analysis, sharing/sale/sharing status].

3. Legal Basis, Notices, and Rights

• No comprehensive consumer privacy law. DC has breach notification statute only.
• Applicability: Entities conducting business in DC with PI of DC residents.
• Consumer rights: No mandated access, correction, deletion, or opt-out rights (apply federal laws).
• Primary compliance obligation: Breach notification under D.C. Code § 28–3852.
• Security standard: Reasonable security measures to protect PI.

4. Data Flow and Transfers

• Source systems: [list]; storage/hosting locations: [cloud region/data centers].
• Cross-border transfers: [EU/UK/other]; transfer tool: [SCCs/IDTA/CBPR if applicable].
• Recipients/vendors: [processors/subprocessors/controllers]; due diligence status and DPAs in place.
• Access controls: RBAC groups, least privilege, joiner/mover/leaver process.

5. Security and Controls

• Technical controls: encryption in transit/at rest [specify], key management, network segmentation, endpoint protections, logging/monitoring, DLP, backups, vulnerability management.
• Organizational controls: policies, training cadence, vendor due diligence, incident response playbook, change management.
• Authentication/authorization: [MFA/SAML/SSO]; session timeouts; privileged access reviews cadence.

6. Risks and Impact Assessment

• Risks/threats: [unauthorized access, data minimization failure, purpose creep, profiling risk, transfer risk, children/minors risk].
• Likelihood: [low/medium/high]; Impact: [low/medium/high]; Risk rating matrix: [insert].
• POWR/State-specific equal employment or anti-discrimination considerations (if applicable): [insert].

7. Mitigations and Residual Risk

• Planned mitigations: [controls, timelines, owners].
• Testing/validation: [pen test, DPIA/ROPA updates, privacy-by-design checklist].
• Residual risk after mitigations: [rating]; decision: [accept/mitigate further/block].

8. Incident Response and Breach Notification

• Statute: D.C. Code § 28–3852 (Security Breach Protection Amendment Act of 2019); effective June 8, 2020; originally passed 2007.
• Timeline: Most expedient time without unreasonable delay. Cannot wait for full contact info; notify DC AG even if delayed individual notice.
• AG notice: If 50+ residents, notify DC AG no later than when individual notice sent. If 1,000+, notify CRAs without unreasonable delay.
• Identity theft protection: If breach involved SSN or tax ID, provide 18 months free identity theft prevention services to affected residents.
• Triggers: Breach of PI. PI includes name + (SSN, passport, DL, DC ID, military ID, account/credit/debit number, health insurance, biometric data, username/email + password/security question).
• Harm threshold: No notice if after investigation and consultation with DC AG and fed law enforcement, reasonably determine breach will not likely result in harm.
• Exception: Law enforcement delay permitted (after determination notice won't impede).
• Coordination with other states/GLBA/HIPAA requirements if multi-state: [plan].

9. State Overlay Checklist (DC) - Breach Notification Only

• No comprehensive privacy law. Breach notification statute only (D.C. Code § 28–3852).
• Applicability: Entities conducting business in DC with PI of DC residents.
• Sensitive data/Consumer rights: No mandated rights.
• Security: Reasonable security measures.
• Breach notice: Most expedient time. If 50+, notify DC AG. If 1,000+, notify CRAs. 18 months free identity theft protection if SSN/tax ID involved. Includes username/email + password, biometric, health insurance in PI.
• Harm threshold: No notice if consultation with DC AG and fed law enforcement determines no likely harm.
• Children: COPPA compliance.
• DPA/ROPA: Not required by law.

10. Approvals and Accountability

• Privacy lead/DPO review: [name/date].
• Security review: [name/date].
• Legal review (state law overlay): [name/date].
• Business owner certification: [name/date].
• Executive approver: [name/title/date].

11. Attachments

• Data flow diagrams/architecture.
• Records of processing activities entry.
• Vendor list and DPAs/SCCs.
• Legitimate interests assessment or risk assessment (if applicable).
• Testing summaries and pen test reports (if applicable).
• State-specific notices/links and breach templates.