CONSULAR PROCESSING PACKET

DS-260 SUBMISSION, NVC COVER LETTER, AND CIVIL DOCUMENT CHECKLIST

Case Snapshot

• Beneficiary: [NAME], Case No.: [NVC/IV CASE], Priority Date: [DATE]
• Petitioner: [NAME], USC/LPR
• Category: [IR/CR-1, F2A, F2B, F3, F4, EB]; Post: [CONSULATE/EMBASSY]
• NVC Status: [INVOICED/PAID/SUBMITTED/CC]; Interview scheduled: [DATE/NOT YET]

Packet Components (typical)

1) Cover letter to NVC/post summarizing case, enclosed documents, and any expedite/transfer requests.
2) DS-260 confirmation page (printed after online submission).
3) Affidavit of Support package (I-864) with supporting financials (tax transcript, W-2/1099, pay stubs, status proof).
4) Civil documents (per reciprocity schedule) with certified translations if needed.
5) Applicant passport biographic page.
6) Photographs meeting DOS specs.
7) Police certificates from all required jurisdictions.
8) Court/prison/military records (if applicable).
9) Marriage/divorce/death certificates, birth certificates, adoption records as applicable.
10) Evidence of bona fide relationship (for spousal/fiance categories, if requested by post).
11) Medical exam to be completed with panel physician; carry sealed results to interview if not eMedical.

Cover Letter Body (sample)

text
Date: [DATE]

National Visa Center
31 Rochester Ave., Suite 100
Portsmouth, NH 03801-2909

RE: Immigrant Visa Case [CASE NO.] - [BENEFICIARY NAME]; Petitioner: [NAME]

Dear Sir/Madam:

Please find enclosed the DS-260 confirmation page, Affidavit of Support package, civil documents, and supporting evidence for the above-referenced case. Documents are organized per the enclosed index. If possible, please qualify this case for documentarily qualified status and forward to [POST].

Thank you for your attention.

Sincerely,
[PETITIONER/ATTORNEY NAME]
[ADDRESS]
[PHONE] | [EMAIL]

Civil Documents Checklist (tailor to reciprocity table)

• Passport biographic page (valid 6+ months beyond intended entry).
• Birth certificate (long-form if required) + certified translation.
• Marriage certificate/divorce decree(s)/death certificate(s) as applicable.
• Police certificates from current country of residence (6+ months) and any other country lived in 12+ months after age 16, plus any country of arrest.
• Court/prison records for any arrests/convictions.
• Military records (if served).
• Adoption decrees (if applicable).
• Photographs (2x2 inch, DOS spec).
• For step-children: proof of marriage before child turned 18 and ongoing relationship evidence.

Affidavit of Support (I-864) Cross-Reference

• Petitioner's I-864 with tax transcript (most recent year), W-2/1099, pay stubs, employment letter, status proof.
• Joint sponsor (if needed): separate I-864 + evidence; household member I-864A if combining income.
• Poverty guideline threshold: [125%/100% for active-duty sponsoring spouse/child]; Household size: [NUMBER].
• Assets valuation if income insufficient.

Interview Prep Notes

• Bring appointment letter, passport, DS-260 confirmation, I-864 original with signatures, and all civil docs (original + copy).
• Confirm post-specific photo and document rules; some posts require originals at interview even if uploaded to CEAC.
• Medical exam timing varies; schedule promptly after interview notice.
• Payment of USCIS Immigrant Fee (for green card production) can be completed after visa issuance.
• Track any post-specific security, courier registration, or passport submission requirements.