Consular Processing Cover Letter

CONSULAR PROCESSING COVER LETTER

For Immigrant Visa Application (Form DS-260)

[DATE]

[PETITIONER/ATTORNEY NAME]
[ADDRESS]
[CITY, STATE ZIP]
[TELEPHONE]
[EMAIL]

VIA: CEAC Document Upload / [DELIVERY METHOD]

National Visa Center
U.S. Department of State
[NVC ADDRESS]

AND/OR

U.S. Consulate/Embassy
[CONSULATE NAME]
[ADDRESS]
[CITY, COUNTRY]

RE: Immigrant Visa Application - Consular Processing
NVC Case Number: [NVC CASE NUMBER]
Petitioner: [PETITIONER NAME]
Principal Beneficiary: [BENEFICIARY NAME]
Beneficiary Date of Birth: [DOB]
Preference Category: [IR-1/CR-1/F1/F2A/F2B/F3/F4/EB-1/EB-2/EB-3/DV, etc.]
Priority Date: [PRIORITY DATE]
Consulate: U.S. Consulate/Embassy in [CITY, COUNTRY]

Dear Consular Officer / National Visa Center:

This letter accompanies the immigrant visa application materials for [BENEFICIARY NAME], who is applying for an immigrant visa through consular processing based on the approved petition filed by [PETITIONER NAME].

I. CASE SUMMARY

II. PETITIONER INFORMATION

III. PRINCIPAL BENEFICIARY INFORMATION

IV. DERIVATIVE BENEFICIARIES (If Applicable)

V. NVC FEES PAID

☐ All required NVC fees have been paid
☐ Fee receipts are attached

VI. FORMS SUBMITTED

A. Online Forms (CEAC)

☐ Form DS-260 - Immigrant Visa Application

• Submitted for Principal Beneficiary on [DATE]
• Confirmation Number: [NUMBER]

☐ Form DS-260 - Submitted for each derivative beneficiary
| Derivative | Submission Date | Confirmation |
|------------|-----------------|--------------|
| [NAME] | [DATE] | [NUMBER] |
| [NAME] | [DATE] | [NUMBER] |

B. Affidavit of Support

☐ Form I-864 - Affidavit of Support Under Section 213A of the INA

• Sponsor: [NAME]
• Signed Date: [DATE]

☐ Form I-864A - Contract Between Sponsor and Household Member (if applicable)

• Household Member: [NAME]

☐ Form I-864 - Joint Sponsor (if applicable)

• Joint Sponsor: [NAME]

VII. CIVIL DOCUMENTS SUBMITTED

A. Principal Beneficiary Documents

Identity Documents:
☐ Passport (copy of biographical page)
☐ Birth Certificate
☐ Certified English Translation of Birth Certificate

Marital Status Documents:
☐ Marriage Certificate (if married)
☐ Certified Translation of Marriage Certificate
☐ Divorce Decree(s) / Death Certificate(s) (if previously married)
☐ Certified Translations of termination documents

Police Certificates:
☐ Police certificate from [COUNTRY OF RESIDENCE]
☐ Police certificate from [COUNTRY LIVED 6+ MONTHS AFTER AGE 16]
☐ Police certificate from [ADDITIONAL COUNTRY IF APPLICABLE]

Court Records (if applicable):
☐ Court records for any arrests/convictions
☐ Certified translations

Military Records (if applicable):
☐ Military service records
☐ Discharge documents

Photographs:
☐ Two (2) passport-style photographs per person

• 2" x 2" (51mm x 51mm)
• White background
• Taken within last 6 months

B. Derivative Beneficiary Documents

For [DERIVATIVE NAME]:
☐ Passport copy
☐ Birth Certificate with translation
☐ Marriage Certificate (if spouse)
☐ Police Certificate
☐ Photographs (2)

[REPEAT FOR EACH DERIVATIVE]

C. Petitioner/Sponsor Documents

Proof of Status:
☐ Copy of U.S. Passport OR
☐ Copy of Naturalization Certificate OR
☐ Copy of Permanent Resident Card

Financial Documents (for I-864):
☐ IRS Tax Transcripts (most recent 3 years)
☐ W-2s / 1099s
☐ Employment Verification Letter
☐ Pay Stubs (last 6 months)
☐ Bank Statements (if using assets)
☐ Asset documentation (if applicable)

VIII. AFFIDAVIT OF SUPPORT SUMMARY

A. Sponsor Information

☐ Sponsor meets income requirement
☐ Joint sponsor required
☐ Assets used to supplement income

B. Income Calculation

IX. EMPLOYMENT-BASED CASES (If Applicable)

A. Petition Information

B. Job Offer

☐ Employment offer letter attached
☐ I-140 approval notice attached

X. INTERVIEW PREPARATION

A. Requested Interview Location

U.S. Consulate/Embassy in [CITY, COUNTRY]

B. Applicants to Attend Interview

C. Documents to Bring to Interview

☐ Valid passport(s) for all applicants
☐ DS-260 confirmation page(s)
☐ Appointment letter
☐ Sealed medical examination packet(s)
☐ Original civil documents:

• Birth certificates
• Marriage certificate
• Divorce/death certificates
• Police certificates
  ☐ Photographs (if not submitted)
  ☐ Original I-864 and financial documents
  ☐ Evidence of relationship (for family-based)
  ☐ Employment documents (for EB cases)

XI. MEDICAL EXAMINATION

A. Panel Physician Information

Medical examinations must be completed by an authorized panel physician. The panel physician for [CITY, COUNTRY] can be found at: https://travel.state.gov

B. Vaccination Requirements

Applicants must demonstrate proof of vaccination against the following diseases (as applicable by age):

• Mumps, Measles, Rubella
• Polio
• Tetanus and Diphtheria
• Pertussis
• Haemophilus Influenzae Type B
• Hepatitis A & B
• Rotavirus
• Meningococcal Disease
• Varicella
• Pneumococcal Disease
• Influenza
• COVID-19 (verify current requirements)

☐ Vaccination records available
☐ Will receive vaccinations from panel physician

XII. SPECIAL CIRCUMSTANCES

[ADDRESS ANY SPECIAL CIRCUMSTANCES]

☐ Name Discrepancies
[EXPLAIN ANY NAME VARIATIONS BETWEEN DOCUMENTS]

☐ Unavailable Documents
[EXPLAIN ANY DOCUMENTS THAT CANNOT BE OBTAINED AND SECONDARY EVIDENCE PROVIDED]

☐ Prior Immigration Violations
[DISCLOSE AND EXPLAIN]

☐ Criminal History
[DISCLOSE AND EXPLAIN - INCLUDE COURT RECORDS]

☐ Prior Visa Denials
[DISCLOSE AND EXPLAIN]

☐ Waivers Required
[IF APPLICANT NEEDS WAIVER - FORM I-601, ETC.]

☐ Other
[EXPLAIN]

XIII. DOCUMENT INDEX

XIV. CONTACT INFORMATION

Primary Contact (for NVC inquiries):

Attorney/Representative (if applicable):

Beneficiary Contact (Abroad):

XV. REQUEST

We respectfully request that the National Visa Center:

1. Review the enclosed documents for completeness;
2. Schedule an immigrant visa interview at the U.S. Consulate/Embassy in [CITY, COUNTRY];
3. Contact the undersigned with any questions or requests for additional documentation.

Respectfully submitted,

_______________________________
[SIGNATURE]

[PRINTED NAME]
[RELATIONSHIP TO CASE]
[DATE]

CHECKLIST BEFORE SUBMITTING TO NVC

☐ All NVC fees paid (IV fee + AOS fee)
☐ DS-260 submitted for all applicants
☐ I-864 signed and complete with all required financial documents
☐ All civil documents collected and translated
☐ Police certificates obtained (valid for 12 months)
☐ Photographs meet requirements
☐ Documents uploaded to CEAC
☐ Case status shows "Documentarily Qualified"

NVC CONTACT INFORMATION

National Visa Center
32 Rochester Avenue
Portsmouth, NH 03801-2909

Phone: 1-603-334-0700 (from U.S.)
Hours: Monday-Friday 7:00am-12:00am EST

Online: https://ceac.state.gov/IV

IMPORTANT NOTES

1. Visa Validity: Immigrant visas are typically valid for 6 months from issuance date. Applicants must enter the U.S. before expiration.

2. Medical Exam Validity: Medical examinations are valid for 12 months from the date of the exam.

3. Police Certificate Validity: Most police certificates are valid for 12 months.

4. Document Translation: All documents not in English must include certified translations.

5. Original Documents: Bring original documents to the interview (not copies).

6. USCIS Immigrant Fee: After visa issuance, a USCIS Immigrant Fee must be paid online before entering the U.S.

This template is provided for informational purposes only and does not constitute legal advice. Consular processing requirements vary by case type and consulate. Consult with a qualified immigration attorney for specific guidance.