Construction Contract

ARIZONA CONSTRUCTION CONTRACT PREPARATION PACKET

Important Use Gate

This packet is not a construction contract, bid, notice to proceed, lien notice, bond, waiver, or change order. It creates no duty to perform or pay and is not for signature by the project parties.

Arizona construction requirements change with the owner, project, work, contractor, price, and procurement classifications. Complete this packet and give it to Arizona counsel. Counsel must select the current governing law and draft or approve the actual contract and exhibits before any party signs or work begins.

Do not combine public- and private-project selections. If a classification remains unknown, mark it UNRESOLVED rather than guessing.

1. Packet Control

• Prepared by: [________________________________]
• Preparation date: [__/__/____]
• Intended contract date: [__/__/____]
• Arizona attorney: [________________________________]
• Attorney contact: [________________________________]
• Matter or project number: [________________________________]
• Target signing date: [__/__/____]

2. Parties and Authority

2.1 Owner

• Legal name: [________________________________]
• Entity or government-body type: [________________________________]
• Formation or enabling jurisdiction: [________________________________]
• Principal place of business: [________________________________]
• Notice address: [________________________________]
• Authorized signer and title: [________________________________]
• Authority evidence attached: ☐ Yes ☐ No ☐ Unresolved

2.2 Contractor

• Legal name: [________________________________]
• Entity type and formation jurisdiction: [________________________________]
• Principal place of business: [________________________________]
• Notice address: [________________________________]
• Authorized signer and title: [________________________________]
• Contractor license or registration, if applicable: [________________________________]
• Classification or endorsement, if applicable: [________________________________]
• Status, official source, and verification date: [________________________________]

Counsel must determine whether any state or local license, registration,
endorsement, bond, insurance, disclosure, or contract-content rule applies to
the selected work and contractor.

2.3 Other Project Participants

3. Mandatory Project Classification

3.1 Owner and Procurement Class

Select one primary class:

• ☐ Private owner
• ☐ State of Arizona or state agency
• ☐ County, municipality, school district, or other political subdivision
• ☐ Other public or quasi-public owner: [________________________________]
• ☐ Ownership or procurement class unresolved

If a public class is selected, identify the procurement statute, owner rules, solicitation, award authority, funding conditions, and approved contract form: [____________________________________________________________]

3.2 Property and Use Class

• Project address: [________________________________]
• County: [________________________________]
• Parcel or tax-map identification: [________________________________]
• Present use: [________________________________]
• Intended use: [________________________________]
• ☐ Residential work
• ☐ Commercial work
• ☐ Mixed use
• ☐ Road, bridge, utility, or infrastructure work
• ☐ Classification unresolved

3.3 Work and Price Class

• Concise project description: [________________________________]
• Original contract price: $[________________]
• Allowances: $[________________]
• Alternates: $[________________]
• Owner-furnished work or materials: $[________________]
• Estimated aggregate labor and materials: $[________________]
• Counsel-identified price or scope threshold: [________________________________]

• Resulting license, procurement, bond, payment, notice, or form consequence:
  [________________________________]

• ☐ Value and classification resolved

• ☐ Value or classification unresolved

3.4 Classification Approval

• Counsel-approved owner class: [________________________________]
• Counsel-approved project class: [________________________________]
• Counsel-approved contractor class: [________________________________]
• Counsel-approved price tier: [________________________________]
• Governing statutory and regulatory package: [________________________________]
• Unresolved facts preventing contract drafting: [________________________________]

4. Contract Documents and Scope

Identify each proposed contract document. Do not incorporate a document that has not been supplied and reviewed.

Describe inclusions, exclusions, assumptions, alternates, unit prices, allowances, owner-furnished items, testing, permits, utilities, site access, cleanup, and closeout deliverables: [____________________________________________________________]

5. Time and Administration Deal Points

• Notice-to-proceed trigger: [________________________________]
• Commencement date or event: [________________________________]
• Milestones: [________________________________]
• Substantial-completion standard and target: [________________________________]
• Final-completion standard and target: [________________________________]
• Schedule-update frequency: [________________________________]
• Delay-notice method and deadline proposed for counsel review: [________________________________]
• Excusable-delay categories: [________________________________]
• Price or time adjustment procedure: [________________________________]
• Proposed liquidated damages, if any: [________________________________]
• Owner representative and authority limits: [________________________________]
• Contractor representative and authority limits: [________________________________]

6. Price, Payment, and Change Deal Points

• Pricing method: ☐ Lump sum ☐ Unit price ☐ Cost plus ☐ Guaranteed maximum ☐ Other
• Contract price or calculation: [________________________________]
• Payment application frequency: [________________________________]
• Supporting documents: [________________________________]
• Review and payment timing proposed for counsel review: [________________________________]
• Retainage proposal and release conditions: [________________________________]
• Stored-material treatment: [________________________________]
• Withholding and dispute procedure: [________________________________]
• Final-payment conditions: [________________________________]
• Interest or late-charge proposal: [________________________________]
• Change-request initiators: [________________________________]
• Change authorization required before work: [________________________________]
• Emergency-change procedure: [________________________________]
• Unresolved payment-law questions: [________________________________]

7. Private-Property Lien Review

Complete this section only if counsel classifies the project as private property.

• Owner's title interest confirmed: ☐ Yes ☐ No ☐ Unresolved
• Current title report date: [__/__/____]
• Contractor contracted directly with owner: ☐ Yes ☐ No ☐ Unresolved
• Potential claimant tiers identified: [________________________________]
• Payment and lien-document sequence proposed: [________________________________]
• Required notices, filings, service, and deadlines identified by counsel: [________________________________]
• Proposed waiver or release forms reviewed under current law: ☐ Yes ☐ No ☐ Unresolved

8. Public-Project Procurement and Bond Review

Complete this section only if counsel classifies the owner or project as public.

• Solicitation identifier and date: [________________________________]
• Procurement authority: [________________________________]
• Bid threshold and exception analysis: [________________________________]
• Bid security: [________________________________]
• Performance bond: [________________________________]
• Payment bond: [________________________________]
• Prevailing-wage or funding conditions, if applicable: [________________________________]
• Required owner form and incorporated terms: [________________________________]
• Protest, claims, audit, records, and closeout procedures: [________________________________]
• Authorized deviations approved by: [________________________________]

Do not use the private-property lien section as a substitute for public-project bond and claims analysis.

9. Risk Allocation and Compliance Questions

Counsel should draft each selected provision after reviewing the actual project and insurance program.

• Site safety responsibility: [________________________________]
• Permits and inspections: [________________________________]
• Environmental and hazardous-material allocation: [________________________________]
• Existing-condition and concealed-condition allocation: [________________________________]
• Indemnity scope: [________________________________]
• Defense obligation: [________________________________]
• Consequential-damages treatment: [________________________________]
• Liability limitations or exclusions: [________________________________]
• Warranty scope and duration: [________________________________]
• Correction-of-work procedure: [________________________________]
• Insurance types, limits, insureds, and duration: [________________________________]
• Builder's-risk responsibility: [________________________________]
• Subcontractor flow-down terms: [________________________________]
• Suspension and termination rights: [________________________________]
• Default notice and cure: [________________________________]
• Insolvency treatment: [________________________________]
• Records, audit, confidentiality, and publicity: [________________________________]

10. Disputes, Venue, and Remedies

• Negotiation or project-level escalation: [________________________________]
• Mediation: [________________________________]
• Court litigation or arbitration: [________________________________]
• Arbitration administrator and rules, if selected: [________________________________]
• Project county: [________________________________]
• Proposed forum: [________________________________]
• Jury-trial provision proposed for counsel review: [________________________________]
• Fee and cost allocation: [________________________________]
• Interim-relief procedure: [________________________________]
• Claim-notice and documentation procedure: [________________________________]

11. Counsel Completion Record

Before releasing an executable contract, Arizona counsel should record:

• ☐ Every classification in Section 3 is resolved.
• ☐ The current official law governing the selected project class was checked.
• ☐ Required owner, procurement, funding, license, permit, and bond forms are included.
• ☐ The description and cost requirements applicable to the selected work are satisfied.
• ☐ Private-lien or public-bond provisions were selected, not blended.
• ☐ Payment, retainage, waiver, notice, claim, and closeout terms match the selected legal package.
• ☐ Indemnity, insurance, damages, limitation, default, and remedy terms were reviewed.
• ☐ Venue and dispute terms were reviewed under the current project facts.
• ☐ All incorporated documents are attached and internally consistent.

• ☐ No unresolved field remains in the executable agreement.

• Reviewing attorney: [________________________________]

• Arizona bar number: [________________________________]
• Review date: [__/__/____]
• Approved executable contract version: [________________________________]
• Remaining conditions to release: [________________________________]

End of preparation packet. Do not add party signature or notary blocks to this packet.