Breach of Contract Demand Letter
BREACH OF CONTRACT DEMAND LETTER
Before you use this: Read the signed agreement, amendments, notice clause, dispute process, and selected law. Use the contract's actual delivery method and cure period if they apply.
[DATE]
[RECIPIENT NAME AND TITLE]
[PARTY OR COMPANY]
[NOTICE ADDRESS OR EMAIL SPECIFIED IN AGREEMENT]
Re: [AGREEMENT TITLE], dated [DATE], between [PARTIES]
Dear [RECIPIENT NAME]:
I write for [CLIENT NAME] about your performance under the agreement identified above. This letter gives notice of the specific issues below and requests the stated cure or payment. The operative agreement includes [AMENDMENTS, STATEMENTS OF WORK, ORDERS, OR OTHER DOCUMENTS].
Contract and Performance
Section [NUMBER] requires [QUOTE OR ACCURATELY DESCRIBE THE ACTUAL OBLIGATION]. [CLIENT] performed or tendered [IDENTIFY WORK, GOODS, PAYMENT, OR OTHER OBLIGATION] on [DATE], as shown by [INVOICE, DELIVERY RECORD, ACCEPTANCE, OR EXHIBIT]. Any condition precedent or dependency relevant to this demand was [STATE FACTS AND SOURCE].
Your performance was due on [DATE OR TRIGGER]. The relevant conduct is [SPECIFIC ACT OR OMISSION, WITH DATES AND RECORDS]. Prior notice or discussion occurred on [DATE] by [METHOD]; your response or attempted cure was [FACTS OR "NONE"]. We dispute [IDENTIFY ANY STATED DEFENSE] because [CASE-SPECIFIC FACTS AND AGREEMENT TEXT].
Amount and Requested Cure
| Item | Contract or record basis | Amount |
|---|---|---|
| [UNPAID INVOICE OR DIRECT LOSS] | [SECTION, INVOICE, EXHIBIT] | $[AMOUNT] |
| [ADDITIONAL SUPPORTED ITEM] | [SECTION OR RECORD] | $[AMOUNT] |
| [PAYMENT OR CREDIT ALREADY RECEIVED] | [RECORD] | -$[AMOUNT] |
| Net amount requested | $[AMOUNT] |
Any interest, fee, cost, or other requested item is included only under [EXACT AGREEMENT TERM OR VERIFIED GOVERNING AUTHORITY], calculated as [METHOD AND DATES]. Other asserted losses are [IDENTIFY AND DOCUMENT OR "NOT INCLUDED"].
Please [COMPLETE PRECISE CURE] and [PAY $AMOUNT, IF APPLICABLE] by [DATE]. Send payment by [METHOD AND PAYEE]; send confirmation and supporting records to [CONTACT]. The response date reflects [AGREEMENT NOTICE/CURE TERM OR CHOSEN NEGOTIATION PERIOD]. If you propose a different resolution, identify the work, amount, timing, and person authorized to agree to it.
Please preserve the agreement, amendments, work records, invoices, payment records, and communications concerning [SPECIFIC TRANSACTION]. This request does not expand any contractual obligation. [CLIENT] reserves claims and defenses available under the agreement and selected law, subject to any agreement reached in writing.
Sincerely,
[NAME AND ROLE]
[SIGNATURE]
[CONTACT INFORMATION]
Enclosures: [ACTUAL DOCUMENTS SENT]
Delivery: [CONTRACT-COMPLIANT METHOD, ADDRESS, AND DATE]
About this template
- Last updated
- September 26, 2026
- Last reviewed
- September 30, 2026
- Jurisdiction
- All states
- Category
- Demand Letters
A demand letter is a formal written request to fix a problem or pay what is owed, sent before anyone files a lawsuit. It gives the other side a real chance to settle, creates a record of your attempt to resolve things, and in many cases (unpaid debts, insurance claims, broken contracts) starts a legally required response window. A well-written demand letter lays out what happened, what you want, and a deadline to act, which is often enough to get results without ever going to court.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on September 30, 2026.
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