NM D&O 13-18 Personal Income Tax 2013-07-25

Did a timely $2,801.96 income-tax refund claim survive when the Department did nothing for 120 days and the taxpayers did not protest or sue within the next 90 days?

Short answer: No. Henry and Krystyna Kalka timely filed a $2,801.96 refund claim on December 21, 2011 after the Department itself identified their 2007 overpayment and said a check would be mailed. The Department then neither approved nor denied the claim within 120 days. Section 7-1-26(B)(2) gave the Kalkas 90 more days—until July 18, 2012—to preserve it by protesting or filing a district-court action. They did neither, so the claim became stale after 210 days. A December 31, 2012 resubmission was also beyond the three-year limitation. Despite the Department's unexplained inaction and Henry Kalka's terminal illness, no affirmative misconduct or equitable-estoppel basis allowed relief.

Apply this to your situation

This page answers the general question as of 2013. Ezel answers yours, under current New Mexico tax law, with citations.

Currency note: this ruling is from 2013
Subsequent statutory amendments, regulation changes, court decisions, or later rulings may have changed the analysis. Treat this page as historical context, not current tax advice. Verify current law before relying on any specific rule, rate, or position mentioned here.
Disclaimer: This is a published Decision and Order of the New Mexico Administrative Hearings Office, an independent agency that adjudicates tax protests separately from the Taxation and Revenue Department. It resolves one taxpayer's protest on the specific facts and the law in effect when issued; different facts or later changes in the law can change the result, and another taxpayer should not assume it applies to their situation. A Decision and Order binds the parties to that protest and is not a general ruling or advisory opinion of the Department. This summary is informational only and is not legal or tax advice. Consult a licensed New Mexico tax professional about your specific situation.
About this page: The plain-English summary, reader guidance, and Q&A below were written by Ezel based on the official state tax ruling. The original ruling (linked on this page as a PDF) is the authoritative source for any reliance.
View original ruling (PDF)

Plain-English summary

Henry and Krystyna Kalka timely filed a $2,801.96 refund claim, but it lapsed when the Department did nothing for 120 days and they did not protest or sue during the next 90 days. New Mexico's refund statute placed responsibility on the taxpayers to act on agency silence.

The Kalkas paid $6,000 of estimated tax for 2007 but reported only $3,000 on their return. In September 2011, the Department notified them that the filing showed a $2,801.96 overpayment, enclosed a refund application, and said a check would be mailed if they agreed and filed by December 31.

With their CPA's help, the Kalkas mailed the application and an amended return on December 21, 2011. The Department received them on time.

Agency silence started a second deadline

The Department neither approved nor denied the claim within 120 days, and the record gave no clear explanation for that failure. It also never contacted the Kalkas or their accountant about any deficiency.

Under Section 7-1-26(B)(2), Department inaction for 120 days gave the taxpayers 90 days to preserve the claim by either:

  • filing a formal protest; or
  • starting a civil action in Santa Fe County District Court.

The first 120 days expired April 19, 2012. The additional 90 days expired July 18, 2012, which was 210 days after filing. Neither the Kalkas nor their CPA took either action.

The decision therefore treated the original claim as abandoned and beyond the Department's authority to approve or deny further. When the CPA resubmitted it on December 31, 2012, the separate three-year deadline for 2007 refunds had already expired a year earlier.

Sympathy and Department fault did not create equitable authority

During the pending period, Henry Kalka became terminally ill and died in June 2012. Krystyna understandably focused on caring for him and grieving. The hearing officer also criticized the Department's failure to act or communicate after it had solicited the claim and suggested a refund check would follow.

Even so, controlling precedent required denial. The Kalkas had a CPA capable of researching Section 7-1-26, tracking the claim, and timely challenging the inaction. The Department's conduct did not amount to affirmative misconduct, and equitable estoppel could not authorize an action contrary to the statutory deadlines.

Result: protest denied. The $2,801.96 overpayment was not refunded.

What this means for you

Taxpayers with a pending New Mexico refund claim

Calendar the filing date and the 120-day mark. If the Department has not acted, the next 90-day window may require a protest or district-court action to keep the claim alive.

Accountants handling refund applications

Submission is not the end of the engagement. Track agency action and preserve the claim even when the Department initiated the refund process.

People facing serious personal hardship

The decision recognized the Kalkas' circumstances but found no hardship exception to the procedural deadlines. Arrange for a representative to monitor time-sensitive claims where possible.

Common questions

Q: Was the first refund claim filed on time?
A: Yes. The Department received it on December 21, 2011, before the December 31 deadline.

Q: Why did a timely claim still fail?
A: After 120 days of Department inaction, the Kalkas did not protest or sue during the statutory 90-day preservation period.

Q: What was the final preservation deadline?
A: July 18, 2012—210 days after the original filing.

Q: Did the Department explain why it did nothing?
A: No. The decision said there was no clear evidence or explanation for the inaction.

Q: Why didn't equitable estoppel apply?
A: The Department did not engage in affirmative misconduct, the Kalkas' CPA could have tracked and preserved the claim, and equity could not override the statute.

Citations and references

Statutes:

  • NMSA 1978, § 7-1-26(B)(2) — protest or civil action after 120 days of Department inaction
  • NMSA 1978, § 7-1-26(D)(1) — three-year refund-claim limitation
  • NMSA 1978, § 7-2-12 — personal income tax return due date

Cases cited:

  • Kilmer v. Goodwin, 2004-NMCA-122
  • Tiffany Construction Co. v. Bureau of Revenue, 1976-NMCA-127

Source

Original ruling text

BEFORE THE HEARING OFFICER
OF THE TAXATION AND REVENUE DEPARTMENT
OF THE STATE OF NEW MEXICO

IN THE MATTER OF THE PROTEST OF
HENRY AND KRYSTYNA KALKA No. 13-18
TO DENIAL OF REFUND ISSUED UNDER LETTER
ID NO. L1766321472

DECISION AND ORDER

A protest hearing occurred on the above captioned matter on June 27, 2013 before Brian

VanDenzen, Esq., Tax Hearing Officer, in Santa Fe. At the hearing, Jeffery M. Pennington,

CPA, represented Henry and Krystyna Kalka (“Taxpayers’). Krystyna Kalka appeared as witness

for Taxpayers. Chief Legal Counsel Nelson J. Gooden appeared representing the Taxation and

Revenue Department of the State of New Mexico (“Department”). Protest Auditor Sonya Varela

appeared as a witness for the Department. Taxpayer Exhibits 1-1 through 1-12 were admitted

into the record. Department Exhibits A-D were admitted into the record. All exhibits are more

thoroughly described in the Administrative Exhibit Coversheet. Based on the evidence and

arguments presented, IT IS DECIDED AND ORDERED AS FOLLOWS:

FINDINGS OF FACT

  1. During 2007, Taxpayers made $6,000.00 in estimated personal income tax

payments to the State. [Taxpayers Ex. 1.5; Department Ex. B.1].

  1. In Taxpayers’ 2007 New Mexico Personal Income Tax return, Taxpayers only

listed $3,000.00 in estimated tax payments for that year. Because of their omission of the

$3,000.00 estimated tax payment from their income tax liability calculation, Taxpayers overpaid

their 2007 personal income taxes. [Taxpayers Ex. 1.4-5; Department Ex. A-B.1].

  1. On September 14, 2011, the Department sent Taxpayers a letter informing them

that their Personal Income Tax filing for the period ending December 31, 2007 “reflect[ed] an

overpayment of $2,801.96.” [Taxpayers Ex. 1.4; Department Ex. A].

  1. The Department’s September 14, 2011 letter further advised Taxpayers that

If after reviewing your records you agree that you have overpaid,
complete the enclosed Application for Tax Refund (RPD-41071)
and mail it with this letter to the address listed below.

A refund check will be mailed to you.

Due to the statute of limitations, your Application for Refund
must be postmarked no later than December 31, 2011.

[Taxpayers Ex. 1.4; Department Ex. A].

  1. Under NMSA 1978, Section 7-1-26 (2007), Taxpayers had until December 31,

2011, to file a claim for refund on 2007 personal income taxes, which is three years from the end

of the calendar year from the April 15, 2008 due date of the 2007 personal income taxes.

  1. On December 21, 2011, Taxpayers mailed the Department an Application for

Refund and an Amended 2007 PIT-X New Mexico Personal Income Tax return, as prepared by

Taxpayers’ accountant Mr. Pennington, CPA. [Taxpayers Ex. 1.5-8].

  1. As indicated by the date stamp on top of the Taxpayers’ Amended 2007 PIT-X

New Mexico Personal Income Tax return, the Department received Taxpayers’ Amended Return

on December 21, 2011. [Taxpayers Ex. 1.6; 06-27-13 CD 31:26-48].

  1. Taxpayers assumed based upon the language of the Department’s September 14,

2011 letter, that upon timely submission of the Application for Refund and an Amended 2007

PIT-X New Mexico Personal Income Tax return, the Department would mail them a refund

check without need for further contact with the Department. [06-27-13 CD 21:03-34].

In the Matter of the Protest of Henry and Krystyna Kalka, page 2 of 12

  1. After submission of Taxpayers’ Application for Refund and Amended 2007 PIT-

X, Henry Kalka sadly became terminally ill with cancer and passed away in June 2012. Krystyna

Kalka understandably focused all her energies on caring for Mr. Kalka and mourning his loss

rather than tracking Taxpayers’ claim for refund. [06-27-13 CD 10:08-22].

  1. The Department took no action to either approve or deny Taxpayers’ Application

for Refund and Amended 2007 PIT-X New Mexico Personal Income Tax return by April 19,

2012, 120-days after Taxpayers’ filing of that claim.

  1. There is no clear evidence or clear explanation on the record for the Department’s

inaction on the claim within 120-days of Taxpayers’ Application for Refund. [06-27-13 CD

30:51-31:11].

  1. The Department did not contact Taxpayers or Taxpayers’ CPA Mr. Pennington at

any point regarding alleged deficiencies with Taxpayers’ claim for refund or amended return.

[Taxpayers Ex. 1.6; 06-27-13 CD 10:24-11:10, 22:29-41].

  1. Taxpayers, either directly or through their representative Mr. Pennington, CPA,

did not file a formal protest or commence a civil action in the district court challenging the

Department’s failure to approve or deny Taxpayers’ Application for Refund by July 18, 2012,

210-days after their filing of that claim with the Department. [06-27-13 CD 13:11-30].

  1. On December 31, 2012, Taxpayers’ representative Mr. Pennington, CPA,

resubmitted Taxpayers’ Application for Refund to the Department via facsimile. [Department

Ex. C].

  1. On December 31, 2013, under letter identification number L1766321472, the

Department denied Taxpayers’ resubmitted December 31, 2012 application for refund because

the statute of limitations had expired. [Taxpayers Ex. 1.3; Department Ex. D].

In the Matter of the Protest of Henry and Krystyna Kalka, page 3 of 12

  1. On January 15, 2013, Taxpayers protested the Department’s denial of the claim

for refund. [Taxpayers Ex. 1.1-2].

  1. On February 4, 2013, the Department acknowledged receipt of Taxpayers’

protest.

  1. On May 2, 2013, the Department requested a hearing with the Hearing Bureau on

this protest.

  1. On May 3, 2013, the Hearing Bureau sent Notice of Administrative Hearing,

scheduling this matter for a hearing on June 25, 2013.

  1. On June 21, 2013, Taxpayers’ representative Mr. Pennington, CPA, moved to

continue the scheduled hearing until June 27, 2013. The Department did not oppose Taxpayers’

motion.

  1. On June 24, 2013, the Hearing Bureau issued Amended Notice of Hearing

continuing the original hearing date and setting a new hearing for June 27, 2013.

DISCUSSION

The legal issue in this protest is whether the Department has the authority to grant a

refund after Taxpayers did not file a protest or a civil action challenging the Department’s

inaction on their initial claim after the expiration of 210-days from the date of filing of the claim

and the statute of limitations had expired by the time Taxpayers filed the second claim for

refund. Taxpayers also raise fairness challenges to the Department’s denial of the claim for

refund.

In this matter, the Department directed Taxpayers to file a claim for refund on $2,801.96

in overpaid 2007 personal income tax, and indicated in the same letter that upon timely filing of

such a claim for refund, “[a] refund check with be mailed to you.” With the assistance of their

In the Matter of the Protest of Henry and Krystyna Kalka, page 4 of 12
accountant, Taxpayers timely filed a claim for refund and amended return of 2007 personal

income taxes. Without explanation, the Department took no action within 120-days of

Taxpayers’ claim for refund. While the claim for refund was pending, Henry Kalka was

diagnosed with terminal cancer. Mr. Kalka succumbed to his illness in June of 2012. Krystyna

Kalka, who was caring for her husband and then mourning the loss of her husband,

understandably did not focus on the submitted claim for refund during this period. A total of

210-days passed since the mailing of the claim for refund without Taxpayers either filing a

protest or initiating a civil action in district court. When Taxpayers’ representative resubmitted

the claim for refund a year after the initial filing date, the Department denied the claim for refund

because the statute of limitations had expired on the claim. Taxpayers timely protested the

Department’s denial of the claim for refund.

In pertinent part under NMSA 1978, Section 7-1-26 (D) (1) (2007), no refund can be

granted unless as a result of a claim made within three-years of the end of the calendar year in

which the tax was due. In this case, personal income taxes for the period ending December 31,

2007 are at issue. Under NMSA 1978, Section 7-2-12 (2003), 2007 personal income tax returns

were due on April 15, 2008, making December 31, 2008 the end of the calendar year from which

the returns were due. Therefore, under NMSA 1978, Section 7-1-26 (D) (1) (2007), Taxpayer

had until December 31, 2011 to make any claim for refund to the Department for 2007 personal

income taxes.

In response to the Department’s letter of September 14, 2011, Taxpayers in fact made a

timely claim for refund and amended return on December 21, 2011. The Department does not

dispute that it timely received the claim for refund on that date. The Department further

acknowledges that for unexplained reasons, it took no action to either approve or deny

In the Matter of the Protest of Henry and Krystyna Kalka, page 5 of 12
Taxpayers’ December 21, 2011 claim for refund within 120-days, which occurred on April 19,

20121.

Under NMSA 1978, Section 7-1-26 (B)(2) (2007), when the Department takes no action

on a claim for refund within 120-days from that claim for refund, a taxpayer has 90-days to

either file a protest or commence a civil action in the Santa Fe County District Court. In other

words, in the face of Department inaction, a taxpayer has 210-days from the original filing date

of the claim for refund to preserve their claim by either filing a protest or a civil action.

In this case, under the statutory 210-day deadline, when the Department failed to act on

Taxpayers’ December 21, 2011 claim for refund by April 19, 2012, Taxpayers needed to either

file a written protest or commence a civil action by July 18, 2012. Taxpayers did not pursue

either option by that July 18, 2012 deadline. By not filing either a protest or a civil action,

Taxpayers abandoned the December 21, 2011 claim for refund and the Department was

prohibited under NMSA 1978, Section 7-1-26 (B) (2) (2007) from either approving or

disapproving the claim for refund.

Relevant case law affirms that when the Department takes no action on a claim for

refund, that refund is time barred unless preserved through timely filing of either a protest or a

civil action. In Kilmer v. Goodwin, 2004-NMCA-122, 136 N.M. 440, 99 P.3d 690 (N.M. Ct.

App. 2004), the New Mexico Court of Appeals addressed claims for refunds under NMSA 1978,

Section 7-1-26. The facts in Kilmer established that the Department took no action on the Kilmer

taxpayer’s claim for refund within 120-days of the initial filing of that claim. See id. ¶9, 444,

1
In the protest letter and in argument at hearing, Mr. Pennington, CPA, speculated that the absence of information
on box 2 and box 15 of Taxpayers’ Amended 2007 PIT-X New Mexico Personal Income Tax return might have
explained why the Department failed to act on the claim for refund. However, the Department did not make that
assertion at hearing, did not present any documents/exhibits containing that assertion, and the Department’s attorney
candidly acknowledged that it was unclear why the Department failed to either grant or deny the claim for refund.
Even if the absence of information explains why the Department did not grant the claim for refund, there still is no
good explanation why the Department did not submit a short denial letter citing that basis.

In the Matter of the Protest of Henry and Krystyna Kalka, page 6 of 12

  1. Like in the present protest, the Kilmer taxpayer failed to preserve her claim for refund

within 90-days of the Department’s inaction by either filing a protest or a civil suit. See id. ¶15,

445, 695. And like in the present protest, the statute of limitations prevented the Kilmer taxpayer

from refilling a new claim for refund. See id. The New Mexico Court of Appeals noted in Kilmer

that the Legislative purpose of the deadlines under NMSA 1978, Section 7-1-26 is “to avoid stale

claims, which protects the Department's ability to stabilize and predict, with some degree of

certainty, the funds it collects and manages.” id. ¶16, 446, 696. The Kilmer court further found

that the Legislature placed the responsibility on a taxpayer to maintain an active claim and to

timely confront the Department’s inactions on a claim. See id. The Kilmer court ultimately held

that the Department lacked either express statutory authority under NMSA 1978, Section 7-1-26

or implied authority as an administrative agency to grant that taxpayer’s stale claim for refund

beyond the 210-days from the initial filing of that refund. See id. ¶19-24, 445-446, 695-696.

Here, while Taxpayers timely filed their initial claim for refund on December 21, 2011,

Taxpayers or their accountant took no action to confront the Department’s inaction on that claim

within 210-days of filing that claim. Thus, like in Kilmer, Taxpayer’s claim for refund became

stale and the Department was statutorily barred from considering that claim for refund any

further.

Taxpayer’s December 31, 2012 resubmission of the claim for refund was exactly one-

year after the expiration of the statute of limitations for a claim for refund of 2007 personal

income taxes. The Department denied that resubmission of the claim for refund because it was

beyond the statute of limitations. Under the plain language of NMSA 1978, Section 7-1-26 (D)

(1) (2007), the Department had no statutory authority to grant a claim for refund made after three

years from the end of the calendar year in which the tax was due. The reasoning the Court of

In the Matter of the Protest of Henry and Krystyna Kalka, page 7 of 12
Appeals cited in Kilmer, as discussed above, equally applies to a claim for refund filed after the

expiration of statute of limitation under NMSA 1978, Section 7-1-26 (D) (1) (2007). Pursuant to

Kilmer, the Department further lacks any implied authority that might allow it to waive or

otherwise find a manner to approve a claim for refund after the expiration of the statute of

limitations. See id. ¶24, 446, 696.

Taxpayers argued they were entitled to their claim for refund because the Department had

told Taxpayers in the September 14, 2011 letter that they were entitled to a refund check upon

timely submission of the refund application and because Taxpayers should not be held liable for

the Department’s own failure to act on or communicate with Taxpayers about Taxpayers’ claim

for refund. To the extent the Mrs. Kalka mentioned that the refund amount in dispute is her

money and she is not required to know the rules, it must be noted that under New Mexico's self-

reporting tax system, every person is charged with the reasonable duty to ascertain the possible tax

consequences of his or her actions. See Tiffany Construction Co. v. Bureau of Revenue, 1976-

NMCA-127, ¶5, 90 N.M. 16, 17 (Ct. App. 1976). The basis of the refund claim—Taxpayers’ initial

over-reporting and overpayment of 2007 personal income taxes—does not stem from a Department

error but from Taxpayers’ own miscalculations. Taxpayers are responsible for the initial

overpayment of 2007 personal income taxes regardless of their absence of knowledge of tax rules.

However, to the extent that Taxpayers argue they should not be held liable for Department errors in

processing their claim for refund and failure to communicate with Taxpayers about that claim,

Taxpayers’ argument amounts to a claim for equitable relief.

In Kilmer, the Court of Appeals also considered that taxpayer’s claims for equitable relief

because of numerous alleged errors the Department made in that case. See id. ¶25, 446-447, 696-

  1. As part of its analysis of the issues, the Kilmer Court of Appeals provided a broad outline of

In the Matter of the Protest of Henry and Krystyna Kalka, page 8 of 12
equitable estoppel in the tax context. Generally, courts are reluctant to apply the doctrine of

equitable estoppel against the state. See Kilmer, ¶26, 447, 697 (internal citations omitted). This is

particularly true of cases involving taxation. id. (internal citations omitted). The Kilmer Court of

Appeals noted that estoppel can only apply when “there is a shocking degree of aggravated and

overreaching conduct or where right and justice demand it.” id. (internal citations omitted).

Moreover, like here where the claim for refund does not comply with the requirements of NMSA

1978, Section 7-1-26 (2007), “equitable estoppel cannot lie against the state when the act sought

would be contrary to the requirements expressed by statute.” id. (internal citations omitted).

Under Kilmer, ¶26, 447, 697 (internal citations omitted), in order for Taxpayer to establish

an equitable estoppel claim against the Department, must show that

(1) the government knew the facts; (2) the government intended its
conduct to be acted upon or so acted that plaintiffs had the right to believe
it was so intended; (3) plaintiffs must have been ignorant of the true facts;
and (4) plaintiffs reasonably relied on the government's conduct to their
injury.

The claimant must also show “affirmative misconduct on the part of the government.” id., ¶27,

447, 697 (internal citations omitted).

Applying this standard to the facts of this case, two factors clearly support Taxpayers’

position for equitable relief: under the first factor, the Department knew the relevant facts on the

claim for refund because the Department itself solicited Taxpayers’ claim for refund. Under the

second factor, the Taxpayers had a right to believe that the Department meant what it said when

the Department told Taxpayers that if they timely submitted a claim for refund, “a refund check

will be mailed to you.”

However, the remaining three factors do not support Taxpayers’ claim for equitable

relief. In considering the third and forth equitable relief elements, the Kilmer Court of Appeals

In the Matter of the Protest of Henry and Krystyna Kalka, page 9 of 12
considered the conduct of both parties. id., ¶41, 699, 449. In particular, the Kilmer Court of

Appeals found that the Department’s own failings in that case were mitigated by the fact that the

Kilmer taxpayer was represented by an accountant, a “professional, capable of performing her

own research… on New Mexico tax law.” id., ¶41, 700, 450. The Kilmer Court of Appeals found

that estoppel could not apply because of the accountant’s “expertise, the resources available to

[the accountant], and the language in Section 7-1-26 addressing the action a taxpayer should take

when Department inaction exceeds 120 days…” id. Further, the Court of Appeals found it was

“not reasonable” for the accountant “to assume that [the accountant] would not need to do

anything further except wait for the claim to be denied.” id.

Likewise, in the present protest, Mr. Pennington, CPA, represented Taxpayers and

assisted in the preparation of the Taxpayers’ December 21, 2011 Amended Returns and Claim

for Refund. Taxpayers’ inability to track the claim for refund after they submitted their amended

returns and claim for refund is understandable given Mr. Kalka’s illness. However, during this

period, Taxpayers’ accountant Mr. Pennington, CPA, was certainly capable of researching the

refund requirements under NMSA 1978, Section 7-1-26 further, tracking the status of the refund

claim with the Department, and timely confronting the Department’s inaction. The Department’s

failure to act on Taxpayer’s claim for refund and communicate with Taxpayers is offset by the

fact that Taxpayers had an accountant with the ability to research the law, understand the law

surrounding a claim for refund, actively track the claim for refund during the relevant period, and

timely challenge the Department’s failure to act either by filing a civil suit or a protest.

Therefore, factors three and four of the estoppel analysis do not support Taxpayers’ claim for

equitable relief and under the Kilmer rationale, equitable estoppel does not apply to this protest.

In the Matter of the Protest of Henry and Krystyna Kalka, page 10 of 12
This is a difficult decision to render given the fact that the Department had no

explanation for its inaction on the initial claim for refund it had solicited and because Mr.

Kalka’s terminal illness during the relevant period clearly affected Mrs. Kalka’s ability to track

the claim for refund. While the statute implicitly recognizes that the Department may choose to

take no action on a claim for a refund, there is no apparent logical reason for the Department to

fail to act or communicate with Taxpayers about their claim for refund in a circumstance where

the Department initially solicited the claim for refund and suggested that a refund check would

be forthcoming upon receipt of the solicited claim for refund. While there is no evidence under

the final estoppel element that the Department engaged in any affirmative misconduct, Mrs.

Kalka’s frustration with the Department’s inaction and lack of communication is understandable:

the Department is a public servant and all citizens—including Ms. Kalka and Mr. Pennington,

CPA—should reasonably expect better communication and prompt action from the Department

in this circumstance where the Department itself initially solicited the claim for refund and

suggested that a check would be issued upon receipt of the claim.

Nevertheless, despite sympathizing with Taxpayers’ position, controlling precedent

dictates the outcome of this protest. Under NMSA 1978, Section 7-1-26 (B) (2007) and Kilmer,

Taxpayers’ December 21, 2011 claim for refund became stale when Taxpayers did not file a

protest or a civil action within 210-days, and the Department lacked authority to consider that

claim thereafter. Further, the Department could not consider Taxpayers’ December 31, 2012

claim for refund because it was beyond the statute of limitations under NMSA 1978, Section 7-1-

26 (D) (1) (2007). Finally, although the Department’s inactions in this matter fell below

reasonable public expectations, under the Kilmer analysis, Taxpayers are not entitled to equitable

estoppel relief. See Kilmer, ¶26, 447, 697 (internal citations omitted).

In the Matter of the Protest of Henry and Krystyna Kalka, page 11 of 12
CONCLUSIONS OF LAW

A. Taxpayers filed a timely, written protest to the Department’s denial of their claim for

refund, and jurisdiction lies over the parties and the subject matter of this protest.

B. Taxpayers did not timely file a protest or civil action to preserve their December 21,

2011 claim for refund of 2007 personal income tax under the time limitations set out in NMSA

1978, Section 7-1-26 (B)(2) (2007). Therefore, the Department lacked express or inherent

authority to consider the December 21, 2011 claim further. See Kilmer v. Goodwin, 2004-NMCA-

122, ¶19-24, 136 N.M. 440, 445-6, 99 P.3d 690, 695-6 (N.M. Ct. App. 2004).

C. Taxpayers December 31, 2012 claim for refund of 2007 personal income tax was

beyond the three-year statute of limitations deadline for the filing of a claim for refund under

NMSA 1978, Section 7-1-26 (D) (1) (2007).

D. Taxpayers are not entitled to equitable estoppel relief under the five-factor test

articulated in Kilmer, ¶26, 447, 697, because the Department did not engage in affirmative

misconduct and because Taxpayers’ accountant was capable of researching the refund law,

understanding the refund law, tracking the claim for refund, and preserving that claim regardless of

the Department’s errors and inactions. See Kilmer, ¶41, 700, 450.

For the foregoing reasons, the Taxpayers’ protest IS DENIED.

DATED: July 25, 2013.

Brian VanDenzen, Esq.
Tax Hearing Officer
Taxation & Revenue Department
Post Office Box 630
Santa Fe, NM 87504-0630

In the Matter of the Protest of Henry and Krystyna Kalka, page 12 of 12

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