Was lumber exempt when an Arizona buyer's carrier picked it up f.o.b. at a California mill, and could the buyer give a resale certificate without a California permit?

Plain-English summary

An Oregon lumber wholesaler's auditing supervisor wrote to Out-of-State District staff on December 5, 1988. The wholesaler bought lumber from a producing California mill, then sold it F.O.B. mill to an Arizona customer with a named parent. The customer arranged its own truck pickup, the mill released the lumber directly, and title passed at the California mill. The letter, parties, contracts, lumber and delivery records are absent.

The customer supplied truck bills of lading showing outside transport and argued common-carrier use exempted the sale. It lacked a California resale number. Its parent said no permit was needed because it made no California retail sales, although it did make California wholesale sales to permitted retailers. The wholesaler had charged tax and noted similar disputes with several customers who refused to reimburse it after citing Board telephone conversations. The invoices, bills, permits, calls and sales records are not reproduced.

That sale was not exempt as an interstate shipment because the contract required the wholesaler to deliver only at the California mill. The buyer's later transportation out of state did not satisfy Regulation 1620(a)(3)(B). The opinion said the result could differ if the sales contract required out-of-state shipment by common carrier, even if the buyer supplied the carrier and the contract still used f.o.b.-mill terms.

A separate resale rule could make the sale nontaxable. Counsel expressly assumed the customer made no storage, use or consumption except resale in the regular course of business. If the wholesaler was satisfied of that fact, it could accept a good-faith certificate even without a California permit. Regulation 1668(b)(1)(C) allowed the buyer to state on the certificate that no permit was required.

Anyone making California wholesale sales needed a seller's permit even with no retail sales. But an out-of-state company could buy in California, move goods to its outside location and make outside wholesale resales to California customers without needing a permit if the sales occurred outside and were not retail. Retail sales to California customers could require a section 6203 use-tax permit if the retailer was engaged in business here.

The opinion could not determine these customers' permit obligations from the facts. That was not the wholesaler's decision; it instead had to establish its own sale was truly for resale. If either the interstate or resale ground applied, it should not charge reimbursement. No valid certificate, actual resale, refund of charged tax, permit result or later outcome is supplied.

The stated Regulation 1620 and 1668 enclosures are absent. The live annotation preserves the main contract, permit and certificate rules but omits the request, parent, bills of lading, tax already charged, multiple disputes, assumptions, alternate scenarios and evidence gaps.

Common questions

Did a truck bill of lading prove the wholesaler's interstate exemption?

No. The contract required delivery only at the California mill, not shipment by the wholesaler to an outside point.

Could F.O.B.-mill terms coexist with an exempt shipment?

Counsel said yes if the contract also required outside shipment by common carrier and that shipment occurred.

Did California wholesale sales require a seller's permit?

Yes. Counsel said a person making any California sales needed one even if none were retail.

Could an out-of-state buyer without a permit issue a resale certificate?

Yes, if it was not required to hold one, said so on a valid certificate, truly bought for resale and the seller accepted it in good faith.

Was the wholesaler responsible for deciding the buyer's permit duty?

No. Its duty was to satisfy itself that its own sale to the buyer was in fact for resale.

Did customer refusal to pay reimbursement resolve the tax?

No. The letter describes refusals and prior phone calls but supplies no certificate, refund, assessment or later outcome.

Citations and references

• Regulation 1620(a)(3)(B) — contract-required outside shipment by retailer through a common carrier
• Regulation 1668(b)(1)(C) — resale certificate without a permit, subject to stated conditions
• Revenue and Taxation Code section 6203 — conditional use-tax collection rule for retail sales to California
• December 5 request and transaction records — detailed facts supplied but underlying documents absent
• Regulations 1620 and 1668 — stated enclosures absent
• Official Annotation 325.0664.200 — publishes the main rules while omitting material provenance and limits

Source

• Annotated Legal Opinions collection: https://cdtfa.ca.gov/taxes-and-fees/annotations-menu.htm
• Annotation page: Annotation 325.0664.200
• Original supporting opinion: https://cdtfa.ca.gov/lawguides/annotations/325-0664-200.pdf

Original ruling text

325.0664.200

STATE OF CALIFORNIA

STATE BOARD OF EQUALIZATION
1020 N STREET, SACRAMENTO, CALIFORNIA
(P.O. BOX 942879, SACRAMENTO, CALIFORNIA 94279-0001)
(916) 445-6493

March 15, 1989

Ms. J--- K--Auditing Supervisor
N--- P--- L--- Co.
P.O. Box XXXX
P---, Oregon XXXXX
N--- P--- L--- Co. – SS OH XX-XXXXXX
W--- M---, Inc. (no permit number)
Interstate shipments and sales for resale
Dear Ms. K---:
Your December 5, 1988 letter to Mr. Robert Gordon of the Board’s Out-of-State District office was referred to the legal staff for reply. You request a ruling on whether or not sales you are making to your customer, W--- M---, Inc. of ---, Arizona, are subject to sales or use tax. You write: “1. We purchased the lumber in question from a California mill who produced the stock. We are a wholesaler only. “2. We sold the lumber to our customer on an FOB Mill basis - - Customer pick-up via their own transportation. “3. Our customer is W--- M--- Inc. of ---, AZ with the parent company being O--- M---. “4. Our mill released the lumber direct to our customer. We did not move the stock via our own transportation nor did we dispatch the truck that picked up the lumber for our customer. “5. Title to the stock was passed to our customer at the California mill where they picked it up via their own transportation. “6. Our customer has contacted us and sent us copies of the truck bill of lading that shows that the stock was taken out of the state and feels that since they used a common carrier that the sale should be exempt. They do not have a California Resale number and feel they do not need one according to

Ms. J--- K---

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March 15, 1989
325.0664.200

Regulation 1620. Since we did not deliver the stock to the carrier that removed the goods out of the state, we do not feel that this rule actually applies to the situation and, therefore, we charged tax on our invoice. “7. O--- M--- (the parent company of our customer) feel they do not need a California Resale Number, according to Regulation 1668, as they make no retail sales in California. They do, however, make sales on a wholesale level to California Retailers who have their own resale numbers. The way we interpret regulation 1668 is that our customer is not required to hold a permit only if they make no sales in the state of California. We do not see that this regulation specifies no retail sales--it only specified ‘no sales’. Once again, we charged our customer tax.” (Emphasis in original). Your also relate that your have had difficulties with several of your customers over similar situations. You write: “In each case we have bought material from a California mill, sold it to an out-ofstate customer on an f.o.b. mill basis- -customer pick up via their transportation, and title has passed in California from our mill direct to our customer. In each case where our customers have not had a California Resale number, we have charged tax. These customers have refused to pay tax and have all referred to phone conversations with the California State Board of Equalization as well as regulations 1620 and 1668 for exemption.” Opinion Your inquiry raises two separate issues regarding the application of sales tax to the transactions you have described. For purposes of this opinion, I assume it is the sales tax, not the use tax, which is the applicable tax if the transactions are subject to tax. The first issue is whether your sales to W--- M--- (and similar sales to other customer) are exempt from sales tax as shipments in interstate commerce under Sales and Use Tax Regulation 1620(a)(3)(B). The second issue is whether your sales to W--- M--- and other customers who do not hold California seller’s permits are exempt as sales for resale under Regulation 1668. If your sales are nontaxable for either of these reasons, you should not charge sales tax reimbursement to your customers. With respect to the sales tax exemption for interstate shipments, Regulation 1620(a)(3)(B) provides in summary that sales tax does not apply when the property, pursuant to the contract of sale, is required to be shipped and is shipped to a point outside this state by the retailer. That out-ofstate shipment may be accomplished by delivery by the retailer to a common carrier, whether the common carrier is hired by the purchaser or not. Our opinion is that your sales to your customers are not exempt from sales tax as interstate shipments because the facts you have related indicate that there is no contractual requirement between you and your customer that the property be shipped to a point outside of California. Rather, your only contractual obligation is to deliver the lumber sold to the purchaser at the California mill.

Ms. J--- K---

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March 15, 1989
325.0664.200

Please note, however, that our opinion is that your sales would qualify as nontaxable shipments in interstate commerce if your contracts of sale required that the lumber be shipped out of California by common carrier, even though the purchaser supplies the common carrier. The exemption would not be lost merely because the terms of your contract specified that the sale was on an f.o.b. mill basis. With respect to the issue of whether your sales are exempt sales for resale, we assume for purposes of this opinion that you are satisfied that your customers are not making any storage, use, or other consumption of the lumber sold except for resale by your customers in the regular course of business. If this is the case, then you may accept a resale certificate in good faith from your out-ofstate customers even if those customers do not hold a California seller’s permit. Regulation 1668(b)(1)(C) specifically provides that a resale certificate may be issued by a person who does not hold a California seller’s permit if the purchaser notes on the certificate that he is not required to hold a permit. You are correct that if a person makes wholesale sales in California he is required to hold a California seller’s permit even though none of his sales are sales at retail. However, it is also possible that an out-of-state company which purchases goods in California for resale, ships them to its out-of-state location, and then resells the goods at its out-of-state location to California customers for resale by its customers, would not required to hold a California seller’s permit because the purchaser’s sales are not at retail and occur at an out-of-state location, not in California. (If that out-of-state company made sales at retail to California customers, it would be required to hold a California permit to collect use tax on those sales if it were a retailer engaged in business in California, under Revenue and Taxation Code Section 6203). Thus, we cannot tell for sure from the facts you relate whether or not your out-of-state customers are required to hold California seller’s permits. It may be that all of their sales are made at their out-of-state location, and are not sales at retail. In any case, it is not your obligation to determine whether or not a purchaser is or is not required to hold a seller’s permit. Rather, you obligation is to satisfy yourself that your sale to your out-of-state customer is in fact a sale for resale. If so, then you are in a position to accept a resale certificate in good faith from an out-of-state customer who does not have a seller’s permit. I enclose copies of Regulations 1620 and 1668 for your information. Please feel free to contact me if you have any further questions or comments about this letter. Sincerely,

John Abbott
Tax Counsel

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Enclosures