Were an industrial designer's sketches, 3-D study models, and printer mechanicals nontaxable consulting services?

Plain-English summary

An industrial design consultant advised clients how products should look, feel, and function. He conveyed ideas through sketches, renderings, drawings, 3-D study models, and mechanicals for labels, cartons, and printed materials.

The consultant viewed his work as a service similar to architecture or engineering and paid supplier tax on study models before billing the client for reimbursement. Tax counsel disagreed. His contracts transferred tangible personal property for consideration, making him a commercial artist or designer and a retailer required to hold a seller's permit.

A client's use of a study or design to manufacture another taxable product did not make the design a resale purchase. The client consumed that item as a manufacturing aid rather than reselling the same item before use.

The consultant could issue a resale certificate when buying property that he would resell to the client before any use. If he had already paid tax on such an item and then resold it before use, he could take the tax-paid-purchases-resold deduction. On the described facts, his entire client charge was taxable.

What this means for you

Industrial designers

Calling the engagement consulting does not control when sketches, models, or mechanicals are transferred to the client.

Product manufacturers

A design study used to manufacture a different product is generally being consumed, not resold as the same item.

Accountants and tax professionals

Track whether the designer uses an item before resale and whether supplier tax was paid. The resale certificate and tax-paid-purchase deduction address different purchase histories.

Common questions

Q: Were 3-D study models incidental consulting media?

A: No. The letter treated their transfer as a taxable sale.

Q: Were mechanicals for labels and cartons taxable?

A: Yes, under the described facts and cited commercial-art and printing rules.

Q: Could the designer buy a study model for resale?

A: Yes, if the same property was resold to the client before any use.

Q: What if the designer already paid supplier tax?

A: A tax-paid-purchases-resold deduction could apply when the same property was resold before use.

Citations and references

• California Revenue and Taxation Code §§ 6006, 6007, 6051, and 6066
• California Civil Code § 1656.1
• California Sales and Use Tax Regulations 1540(c), 1541(f)(5), 1668, 1699, and 1701

Source

• Annotated Legal Opinions collection: CDTFA Annotated Legal Opinions
• Annotation page: Annotation 100.0073
• Original supporting opinion: 100.0073 PDF

Original ruling text

100.0073

STATE OF CALIFORNIA

STATE BOARD OF EQUALIZATION
1020 N STREET, SACRAMENTO, CALIFORNIA
(P.O. BOX 942879, SACRAMENTO, CALIFORNIA 94279-0001)
(916) 445-5550

February 13, 1991

Mr. M--- A--XXXX --- --- Court
--- ---, California XXXXX

Dear Mr. A---:
This is in response to your letter dated January 14, 1991. You describe yourself as an industrial design consultant, and you ask whether sales tax applies to your business which you describe as follows: “As a Design Consultant, companies hire me for my ideas in determining how their products should look, feel and sometimes … function. A large part of what I do pertains to the appearance characteristics and I usually convey my ideas through sketches, renderings or drawings of my ideas. Sometimes however, these methods simply aren’t adequate in depicting the true or final color, finish, texture, feel or tactile quality of the concept. I therefore have to resort to using a 3-dimensional study model to accurately and fully convey these qualities. “Typically, I give my clients the choice of acquiring these studies on their own. But history has proved that it is more efficient for them to have me acquire them, as I have established relationships with local suppliers, usually interface with them during fabrication, and in effect, greatly reduce the burden of paperwork and expense that the client would otherwise bare (sic) in seeking quotes and processing purchase orders. Every time I acquire a study, I pay for it, and also pay sales tax charged by the supplier. I simply coordinate the acquisition as a service to my client, invoicing them for the cost of the study as a reimbursement. “I do not see the need to charge the client sales tax if I’ve already paid the tax to the supplier. The State has received their money from the supplier. My idea generation and the communication of my ideas is a service. It is not a

Mr. M--- A---

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product. The use of a 3-D study is merely a form of media required to fully represent my ideas. Some consultants convey their ideas verbally or in writing. I draw and use 3-D studies. In a way, I don’t think sales tax should even be charged by the supplier because it is difficult to view the study as a finished product. The mass-produced item that the client eventually will manufacture is where the tax should be assessed. But the suppliers say they are required to charge the tax. “…. “There are also times when clients will approach me for design ideas for labels, cartons, product specification sheets and such. With requests of this type, I utilize drawings, sketches and comps to show what the printed piece should look like. I usually provide the client with a ‘mechanical’ which is required by the printer as an outline of the specifications required to manufacture the final printed items. I’ve never charged sales tax for these services.” You believe that your activities are similar to the service provided by an architect or and engineer. Based upon your description of your business, we disagree. Rather, we believe your business is that of a commercial artist or designer. The application of sales tax to the business of commercial artists and designers is set forth in Regulation 1540, a copy of which is enclosed. The application of sales tax to the sale of mechanicals is covered in the regulation pertaining to the business of printers, Regulation 1541, a copy of which is enclosed. You believe that you are providing a service and not a product. Your contract with your client is for the transfer of tangible personal property for consideration. A “sale” under the Sales and Use Tax Law is defined as any transfer of tangible personal property for a consideration. (Rev. & Tax. Code § 6006.) We note that services are almost always necessary in the creation and manufacture of items of tangible personal property which will be sold. Nevertheless, the transfer of that property is a sale for purposes of the Sales and Use Tax Law. Since you are engaged in the business of selling tangible personal property, you are required to hold a seller’s permit. (Rev. & Tax. Code § 6066, Reg. 1699, a copy of which is enclosed.) You should apply for that permit at your local district office of the Board. A retailer’s gross receipts from the retail sale of tangible personal property in California are subject to sales tax. (Rev. & Tax. Code § 6051.) Although the sales tax is imposed upon the retailer, the retailer may collect sales tax reimbursement (usually itemized on the invoice as “sales tax”) from the purchaser if the contract of sale so provides. (Civ. Code § 1656.1.) You believe that your supplier should not charge you sales tax (reimbursement) because sales tax should be charged on the mass produced item that your client eventually will manufacture. However, a retail sale is defined as a sale of tangible personal property for any purpose other than resale of that actual item in the regular course of business. (Rev. & Tax. Code § 6007.) Thus, sales tax applies to the sale of a machine which is sold for use in manufacturing other items whose sale at retail will also be subject

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to sales tax since the machine will be used in manufacturing rather than being resold prior to use by the purchaser. In the same manner, sales tax applies to your sale of an item which your client uses in order to manufacture other items whose sale will be subject to sales tax. You may purchase property that you will resell to your clients prior to any use without paying sales tax reimbursement to your vendor by issuing your vendor a resale certificate in the form described in Regulation 1668, a copy of which is enclosed. As noted above, your sale to your client is subject to sales tax. It appears from your description that your entire charge is subject to sales tax. (See Regs. 1540(c), 1541(f)(5).) If you had paid sales tax reimbursement or use tax to your vendor when purchasing the property, and you resell that property to your client prior to any use, you may take a tax-paid purchases resold deduction as described in Regulation 1701, a copy of which is enclosed. This deduction is taken on line 10 of your Sales and Use Tax Return. We hope this answers your questions. If you have further questions, feel free to write again. Sincerely,

David H. Levine
Senior Tax Counsel
DHL:cs/0127E
Enclosures:

Regulations 1540, 1541, 1668, 1699, 1701