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Monthly employment definition on quarterly contribution reports

Summary ETA recommended that states clarify how employers count monthly employment on quarterly contribution reports and in employer handbooks. Its proposed wording counts covered full-time and part-time workers who performed services during the payroll period containing the 12th of the month, and says to enter zero when there is no employment in that period. The archived letter prints a 1994 expiration date; its current status is unconfirmed.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
UIPL No. 30-93
Date issued
June 22, 1993
Status
Archived by the agency
The archived letter prints a June 30, 1994 expiration date; no current cancellation or replacement is confirmed.
Status last verified October 26, 2026
Topics
Unemployment Insurance Employer Reporting Payroll Practices
Source
View the official document

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The current status of this document is unclear
The archived letter prints a June 30, 1994 expiration date; no current cancellation or replacement is confirmed. It may no longer reflect the agency's current position. Treat this page as historical context, not current guidance, and verify current law before relying on anything here.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.

U.S. Department of Labor
Employment and Training Administration
Washington, D.C. 20210
Classification: UI
Correspondence symbol: TEURL
Issue date: June 22, 1993
Rescissions: None
Expiration date: June 30, 1994
Directive: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 30-93
To: ALL STATE EMPLOYMENT SECURITY AGENCIES
From: BARBARA ANN FARMER, Administrator for Regional Management
Subject: Definition of Monthly Employment for the ES 202 Report

  1. Purpose. To inform State Employment Security Agencies (SESAs) of the need to communicate all necessary information on the definition of employment on their quarterly contribution reports (QCR) and their "Employer's Handbook".

  2. Background. An analysis of results from a survey of companies that provide payroll and/or tax filing services or that sell payroll software has lead to the conclusion that these companies do not have all the information necessary from State QCR forms, or within "Employer's Handbooks" provided by States, to be able to provide data which conforms to the State definition of monthly employment. This results in inaccurate data being submitted.

  3. Recommendation. This data is of vital importance in a number of national statistics and is used widely by the Bureau of Labor Statistics, the Department of Commerce and the Unemployment Insurance Service. Therefore, it is recommended that States add a statement such as the following to their QCR:

    "The monthly employment data reported on line item ____ should be a count of all full-time and part-time workers in covered employment (subject to this State's Unemployment Compensation Law) who performed services during the payroll period which includes the 12th of the month. If no employment in the payroll period, enter zero."

    Further, it is recommended that this statement and more detailed information on monthly employment be included in the State's "Employer's Handbook".

  4. Action Required. State Administrators should share this information with appropriate staff. State administrators might consider forwarding inquiries on the issue to the State Labor Market Information units which should be able to respond.

  5. Inquiries. Direct questions to the appropriate Regional Office.

  6. Attachments. None.

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