Safeguards and costs for the 1996 federal new-hire matching pilot

U.S. Department of Labor
Employment and Training Administration
Washington, D.C. 20210

Classification: UI
Correspondence symbol: TEUPDI
Issue date: August 2, 1996
Rescissions: None
Expiration date: September 30, 1997
Directive: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 29-96 To: ALL STATE EMPLOYMENT SECURITY AGENCIES From: MARY ANN WYRSCH Director, Unemployment Insurance Service Subject: Department of Health and Human Services (DHHS), Office of Child Support Enforcement (OCSE), Federal Parent Locator Service (FPLS) Access to New Hire Data

Purpose. To encourage those State Employment Security Agencies which are collectors of new-hire information to participate in a matching program with the OCSE's FPLS.

References. None.

Background. Recently, the President directed the Secretary of Health and Human Services to implement a pilot program which will match new-hire data collected by participating States with FPLS data. The purpose of this initiative is to strengthen child support enforcement operations by enabling States to locate, and withhold wages from, child support obligors who have taken a job in another State. The President has also directed the Secretary of Labor to encourage those State Employment Security Agencies (SESAs) which collect new hire information to cooperate in this pilot program.

We are aware that some States have implemented new-hire reporting programs for use in child support enforcement and other purposes and that in some States these new-hire reports are submitted to the SESAs. States participating in this effort would provide the new-hire information to the FPLS. The Child Support Enforcement representatives listed below will be contacting the SESAs regarding this pilot:

Donna Bonar Director Division of Program Operations Office of Child Support Enforcement 370 L'Enfant Promenade S.W. Washington, D.C. 20447 (202) 401-9271

or

Karen Bartlett Program Specialist Division of Program Operations Office of Child Support Enforcement 370 L'Enfant Promenade S.W. Washington, D.C. 20447 (202) 401-4630

Any SESA may contact these representatives if they have questions about the pilot project or the tracking and reporting of information. A Federal Register Notice (61FR 33751 dated June 28, 1996) announcing the pilot project by the OCSE is included with this directive as an Attachment.

Data Security. SESAs are reminded that any arrangement to provide information needs to include provisions for safeguarding and protecting the confidentiality of the information provided and limiting its use and redisclosure for the purposes authorized.

Reimbursement of Costs. SESAs are cautioned that Title III grant funds must not be used for any administrative costs not appropriately chargeable to the Title III grant. In arranging for participation in the pilot project, SESAs will include arrangements for the payment or reimbursement of the cost of activities associated with providing new-hire information to the DHHS. In determining whether an administrative cost is appropriately chargeable to the Title III grant, the cost principles of OMB Circular A-87, "Cost Principles for State and Local Governments," apply.

Action Required. The Department encourages SESAs which are the collectors of new-hire data to arrange with the FPLS to participate in its pilot program for matching new hire data.

Inquiries. Any questions about this directive should be addressed to the appropriate Regional Office.

Attachment

Attachment: Federal Register notice, 61 FR 33751–33752

Official Federal Register text: https://www.govinfo.gov/content/pkg/FR-1996-06-28/html/96-16569.htm

[Federal Register Volume 61, Number 126 (Friday, June 28, 1996)]
[Notices]
[Pages 33751-33752]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-16569]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Agency Recordkeeping/Reporting Requirements Under Emergency 
Review by the Office of Management and Budget (OMB)

    Title: Request for Emergency OMB Approval of Information Collection 
Under the Paperwork Reduction Act.
    OMB No.: New.
    Description: The Office of Child Support Enforcement (OCSE) plans 
to conduct a pilot project through the Federal Parent Locator Services 
(FPLS)


which would build a temporary database of information collected by 
States on newly hired employees for matching activities with cases in 
locate status within the FPLS and cases certified for Federal tax 
refund offset. This collection responds to President Clinton's June 18, 
1996, executive action on welfare reform announcing a new pilot program 
that will help track those parents who cross state lines to avoid their 
child support obligation. Under the pilot, States which currently have 
new hire reporting programs in place would voluntarily send their 
existing record data via computer tape, formatted according to either 
the State's or Administration for Children and Families's (ACF) 
specifications, to the Federal Parent Locate Service within OCSE. These 
records will be stored in a temporary database to be matched against 
case data in the FPLS, and the Tax Refund Offset System (TROS). When a 
match is made, the ACF Office will contact the absent parent's current 
state of residence where a match was found so that the state child 
support agency can take appropriate action. In turn, States will be 
asked to submit periodic tracking and reporting information on the 
success of the pilot matching.
    Respondents: State governments.
    Annual Burden Estimates:

----------------------------------------------------------------------------------------------------------------
                                                                  Number of      Average burden                 
                 Instrument                      Number of      responses per      hours per       Total burden 
                                                respondents       respondent        response          hours     
----------------------------------------------------------------------------------------------------------------
Standard Forms..............................              25                1                8              200 
----------------------------------------------------------------------------------------------------------------

    Estimated Total Annual Burden Hours: 200.

Explanation

     The specific number of estimated annual burden hours per 
State will vary depending on individual circumstances, including 
systems development effort and number of records.
     Burden hours for employees and employers are not 
considered as part of this request. Most of the information has been 
collected from employees and employers under the IRS new hire, Form W-4 
(OMB Control No. 1545-0010), and/or comparable State forms. In 
addition, ACF will not collect any more information from employers or 
employees under this pilot project than what States have already 
collected.

Additional Information

    ACF is requesting that OMB grant a 90 day approval for this 
information collection under procedures for emergency processing by 
July 11, 1996. A copy of this information collection, with applicable 
supporting documentation, may be obtained by calling the Administration 
for Children and Families, Reports Clearance Officer, Bob Sargis at 
(202) 401-6465.
    Comments and questions about the information collection described 
above should be directed to Office of Information and Regulatory 
Affairs, Office of Management and Budget, Paperwork Reduction Project, 
725 17th Street N.W., Washington, D.C. 20503, Attn: Ms. Wendy Taylor, 
(202) 395-7316.

    Dated: June 24, 1996.
Larry Guerrero,
Director, Office of Information Management Services.
[FR Doc. 96-16569 Filed 6-27-96; 8:45 am]
BILLING CODE 4184-01-M