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Detecting and recovering emergency unemployment overpayments
Summary ETA told state unemployment agencies to use their regular program tools to find and recover overpayments in the temporary EUC, federally funded EB and FAC programs. It recommended wage and new-hire matches, investigations and recovery methods, and explained the statutory requirement for random audits of EUC claimants' work-search activities. It also introduced a measure comparing established with estimated overpayments; the listing still says Active, but the temporary programs are historical.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
UIPL No. 29-12
Date issued
August 21, 2012
Status
Unknown
ETA’s advisory listing marks this letter Active as of 2026-10-24 and the PDF says its expiration is Continuing. Its EUC, EB and FAC instructions concern temporary federal programs, so current applicability is uncertain.
Status last verified October 24, 2026
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
UIPL 29-12 (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2012/UIPL_29_12_Acc.pdf)
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION UI
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
OUI/DPM
U.S. DEPARTMENT OF LABOR
DATE
Washington, D.C. 20210 August 21, 2012
ADVISORY: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 29-12
TO: STATE WORKFORCE AGENCIES
FROM: JANE OATES /s/
Assistant Secretary
SUBJECT: Improving Overpayment Detection and Recovery Efforts Related to
Emergency Unemployment Compensation (EUC), Extended Benefits (EB),
and Federal Additional Compensation (FAC)
1. Purpose. To provide guidance to states about their ongoing responsibilities for preventing,
detecting and recovering improper payments of EUC, EB and FAC, and inform states of a
new management information measure to capture states’ progress in conducting and
improving their program integrity activities related to these Federally funded programs.
2. References.
• Improper Payments Information Act of 2002 (IPIA), Pub. L. 107-300 (31 U.S.C. 3321
note);
• Improper Payments Elimination and Recovery Act of 2010 (IPERA), Pub. L. 111-204
(31 U.S.C. 3321 note);
• Middle Class Tax Relief and Job Creation Act of 2012 (Pub. L. 112-96);
• Office of Management and Budget (OMB) Issuance of Revised Parts I and II to
Appendix C of OMB Circular A-123 (April 14, 2011);
• Unemployment Insurance Program Letter (UIPL) No. 23-08, Supplemental
Appropriation Act, 2008, Title IV— Emergency Unemployment Compensation, and UIPL
No. 23-08, Changes 1-6;
• UIPL No. 02-09, Recovery of Unemployment Compensation Debts Due to Fraud from
Federal Income Tax Refunds, and UIPL No. 02-09, Changes 1-2;
• UIPL No. 11-09, New Temporary Federal Additional Compensation Program, and UIPL
No. 11-09, Change 1;
• UIPL No. 12-09, Extended Benefits Program – Temporary Changes made by the
Assistance for Unemployed Workers and Struggling Families Act, and UIPL No. 12-09,
Change 1;
• UIPL No. 04-10, Extension of Temporary Provisions - Emergency Unemployment
Compensation, 2008, Federal Additional Compensation, and Extended Benefits, and
UIPL No. 04-10, Changes 1-9;
RESCISSIONS EXPIRATION DATE
None Continuing
• UIPL No. 19-11, National Effort to Reduce Improper Payments in the Unemployment
Insurance (UI) Program; and
• U.S. Department of Labor Office of Inspector General (OIG) Audit
No. 18-12-001-03-315.
3. Background. The integrity of the Unemployment Compensation (UC) programs is a top
priority for the U.S. Department of Labor’s (Department) Employment and Training
Administration (ETA). Throughout the implementation period of the EUC program in all of
its iterations and the temporary 100 percent Federally funded EB program, as well as FAC,
ETA actively worked with states to help ensure they have properly implemented and
administered these programs. Extensive guidance and technical assistance have been
provided to states to assist them in understanding and administering the programs. ETA
focused additional resources provided under the American Recovery and Reinvestment Act
of 2009 (ARRA) primarily on state monitoring activities, including monitoring of program
integrity activities. Additionally, ETA developed an extensive and comprehensive strategic
plan to improve prevention, detection, and recovery of overpayments for all UC programs in
an effort to meet the IPERA requirement of an improper payment rate of less than 10 percent.
These strategies are intended for all UC programs, including the temporary Federally funded
programs. Please refer to the Department’s Improper Payment Web site
http://www.dol.gov/dol/maps/Strategies.htm for more information.
On January 31, 2012, the OIG issued a Report of Audit No. 18-12-001-03-315, Recovery
Act: ETA is Missing Opportunities to Detect and Collect Billions of Dollars in
Overpayments Pertaining to Federally Funded Emergency Benefits. The objective of the
audit was to determine whether ETA had effective controls in place to monitor the states’
overpayment detection and recovery efforts for Federal and state UC programs. The period
of time covered by the audit is the time between Fiscal Year (FY) 2008 and FY 2010.
During the course of the audit, the Department’s OIG concluded that overpayments in these
temporary Federal programs have gone undetected and unrecovered. The OIG estimates (by
applying the Benefit Accuracy Measurement [BAM] operational overpayment rate to the
Federal program outlays) that $5.6 billion in detectable overpayments in the temporary
Federal programs were missed over the past three years and recommended that ETA provide
guidance to states to ensure these overpayments are detected and recovered. While
recognizing the states’ considerable efforts to ensure that these programs were implemented
in a timely manner and administered properly during periods with extremely high workloads,
ETA agrees that states must make every effort to detect and recover any past or current
overpayments in these temporary Federally funded programs. States are expected to use the
same procedures and tools to prevent, detect and recover improper payments for EUC, EB
and FAC as they use for the regular state UC program.
4. Preventing, Detecting, and Recovering Overpayments in Federally Funded Temporary
Programs Including EUC, FAC, and EB. Prevention is central to reducing overpayments
and maintaining integrity in all UC programs, including any temporary Federal programs.
Two key tools states currently use to prevent overpayments are the National Directory of
New Hires (NDNH) and the State Directory of New Hires (SDNH), which allow states to
check for unreported earnings. UIPL No. 19-11 contains recommended operating procedures
for states’ use in conducting cross-matches against the NDNH and SDNH to prevent and
detect overpayments. It is essential that states adopt these operating procedures to make
optimal use of these tools to prevent overpayments while delivering timely and proper
payments. These tools, along with other tools and integrity activities, must be consistently
used along with other state tools and cross-matches such as matches to verify a claimant’s
identity.
5. Actions to Detect and Recover Missed Overpayments and Prevent Future
Overpayments in EUC, FAC, and EB. The Department expects states to continue to take
aggressive action to detect and recover any overpayments that were missed during the
implementation of the EUC program including all of its iterations, the temporary changes for
the 100 percent Federally funded EB program, and the FAC $25 supplemental benefit. States
must report the results of these actions to ETA. Below are suggested actions states can take
to most effectively detect and recover overpayments in these programs:
• Ongoing or Retroactive NDNH Cross-Matching and Investigations of EUC and EB
Claims. States that conducted cross-matches with the NDNH or SDNH but did not
complete the associated investigations should now complete these investigations using
available records and the same procedures used in the regular state program. States that
did not conduct NDNH cross-matches or did not routinely cross-match EUC and EB
claims must run special cross-matches against NDNH, if feasible, and cross-matches
against the state wage records to the extent that these records are available. NDNH
records are available for 24 months from the date they are reported to NDNH, and state
wage records in each state are available for longer periods. To conduct such special
NDNH cross-matches, states will have to modify the programming for the construction of
each record. The following NDNH input detail record parameters (see Attachment A) are
recommended:
o The Passback Data field will include the phrase FED EUC EB.
o The W-4 Match Indicator will equal Y or a space.
o The W-4 Same State Data Indicator will equal Y.
o The W-4 From Date will equal file transmit date minus 732 days.
o The W-4 Through Date will be equal to the last Federally compensated benefit week
plus 48 days.
o The QW (Quarterly Wage) Match Code will equal R.
o The QW From Reporting Period will equal 32008 or the first calendar quarter in
which the claimant filed for EUC and EB payments.
o The QW Through Reporting Period will equal the last calendar quarter in which the
claimant filed for Federally funded EUC or EB payments.
The state should move the one-time NDNH match (i.e., “hit”) return file into a special
folder separate from normal production files for investigation and follow up. The state
should count the number of hits returned from these special cross-matches and report that
number in the comments section on the ETA 227, Overpayment Detection and Recovery
Activities report. The state will report EB and EUC overpayments identified through this
cross-match on the appropriate ETA 227 Overpayment Detection and Recovery
Activities Report reports.
• Active Recovery of Overpayments of Federally Funded EUC and EB Programs. Every
procedure and tool available and permitted under the state law should be used to recover
EUC, EB and FAC overpayments. The Treasury Offset Program (TOP) is available to
recover improper UC payments through offsets from Federal income tax refunds. The
states that have implemented this tool have reported considerable recoveries of
overpayments. ETA encourages all states to consider using TOP as a recovery tool and
will provide technical assistance to states during implementation.
• Detection and Recovery of FAC Overpayments. ETA is aware that a number of states
encountered significant technology challenges in implementing the FAC $25
supplemental payment, including implementing mechanisms to establish and recover
FAC overpayments. States should continue to establish and recover FAC overpayments
as they conduct retroactive, as well as, current reviews of EUC and EB. Newly identified
EUC, EB and FAC overpayments must also be assessed and established and recovered in
accordance with guidance outlined in UIPL No. 11-09, Section 5 of Attachment A. For
those FAC overpayments already detected and established but not recovered, recovery
efforts must be conducted. Section 303(g)(3) of the Social Security Act, was amended by
Pub. L. 112-96 to include in the definition of “unemployment benefits” those payments
received under FAC.
• Review of work search activity for claimants receiving EUC payments. Pub. L. 112-96,
enacted on February 22, 2012, requires states to conduct random audits of EUC
claimants’ work search activities to ensure the new work search requirement is met. This
activity will prevent overpayments by ensuring claimants receiving EUC are able to
work, available for work, and actively seeking work, as required.
6. Management Information Measure. In response to the OIG’s findings, the Department has
developed a management information performance measure to assess the extent to which
states were detecting and establishing EUC and EB overpayments. The measure is modeled
on the regular program Detection of Overpayments (D/O) measure used for the BAM
program and has as its numerator the overpayment dollars established and an estimate of
dollars overpaid as its denominator.
Although EB and EUC are not covered by the BAM program because they are temporary and
episodic programs, the BAM operational overpayment rate, after adjustments for differences
between regular and EUC/EB program eligibility conditions, is used to estimate the likely EB
and EUC rate for each state. Two kinds of adjustments were made to the regular state
program operational rate. First, the EB/EUC rate contains no separation errors involving
base period employers, because these base period separations are only reviewed when a
claimant files an initial claim for regular compensation. (Separation errors attributable to
employment in the claimant’s benefit year are, however, included as these can occur during
receipt of EB or EUC.) Second, because the recent legislation enacted on February 22, 2012,
extending EUC added work search and Employment Service registration requirements, the
adjusted rate includes any overpayments that are due to such errors if the state deems them
recoverable under its law. Many such overpayments are not recoverable; the operational rate
includes only those that are recoverable.
EB and EUC payments (from the ETA 5159, Claims and Payment Activities reports) are
multiplied by the modified operational rate to obtain estimated dollars overpaid for each
program, and the detection ratio measure is obtained by dividing the dollars overpaid for
EUC into dollars established for EUC. This ratio is assumed to fairly estimate the EB D/O
ratio as well.
Attachment C contains the results of this measure for overpayments established in Calendar
Year 2011 and payments made six months earlier (July 2010 through June 2011). The data
suggests that the states are not recovering overpayments on EUC and EB claims at the same
rate overpayments are recovered in the regular UC program. The dollars established for EB
were obtained by multiplying EB dollars paid by the D/O ratio. The table shows estimates
for the states. Eleven states have no EB results to report because their EB programs were not
triggered on during the reporting period.
Updates to the measure will be posted to ETA’s Performance Management Web site
http://www.oui.doleta.gov/unemploy/performance.asp. Once states have implemented the
revised ETA 227, Overpayment Detection and Recovery Activities report, which breaks out
EB dollars established, the EB ratio will be based on reported EB dollars established.
7. Action Requested. State Administrators are requested to provide this information to
appropriate staff and take the recommended steps in the guidance to prevent, detect, and
recover overpayments of EUC, EB and FAC.
8. Inquiries. Direct inquiries to the appropriate Regional Office.
9. Attachments.
A. State Header and Input Detail Record
B. State W-4 Output Detail Record
C. Detection of Overpayment Ratios for the EB and EUC Programs
Attachment A (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2012/UIPL_29_12_Att1.pdf)
Federal Parent Locator Service Attachment A
National Directory of New Hires SWA Input Detail Record
CHART 1: STATE INPUT HEADER RECORD
Alpha/
Field Name Location Length Numeric Comments
Submitter Identifier 1-3 3 A/N Required
This field uniquely identifies the submitter of the request file and
must contain the characters ‘SWA’.
Record Identifier 4-6 3 A/N Required
This field must contain the characters ‘HDR’.
Submitting State Code 7-8 2 A/N Required for State Submitters
This field must contain the 2-digit numeric state FIPS code of the
state submitting the transaction.
Date Stamp 9-16 8 A/N Required
This field must contain the input file transmission date. This must
be in the Year 2000-compliant format of CCYYMMDD.
Filler 17-24 8 A/N This field may be used for future enhancements. For the current
version, this must be spaces.
Batch Number 25-32 8 N Optional
This field may contain the unique number assigned by the
submitter to identify the batch of transactions submitted. Batch
numbers are not edited for uniqueness. It is the responsibility of
the submitter to ensure that a unique batch number is used for
each submission.
Filler 33-200 168 A/N This field may be used for future enhancements. For the current
version, this field must be spaces.
CHART 2: STATE INPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Submitter Identifier 1-3 3 A/N Required
This field uniquely identifies the submitter of the request file and
must contain the characters ‘SWA’.
Record Identifier 4-6 3 A/N Required
This field must contain the characters ‘MCH’.
Federal Parent Locator Service Attachment A
National Directory of New Hires SWA Input Detail Record
CHART 2: STATE INPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
SSN 7-15 9 A/N Required
This field must contain a nine-digit Social Security number
(SSN). If this field is spaces, contains any alphabetic characters,
is all zeros, all sixes or all nines, then the record will be
eliminated from the match and notification will be returned on the
Output Error Detail Record.
Verification Request 16 1 A/N Optional
Indicator This field must contain one of the following values to indicate if
the submitter is requesting verification of the person’s SSN and
Name combination:
‘Y’ – SSN/Name verification is requested. Verification will be
performed using SSA SSN verification routines. If verification
fails, the record will be eliminated from the match and the
verification result will be returned on the Output Error Detail
Record.
‘N’ – SSN/Name verification is not requested and the submitter is
certifying that this SSN/Name combination has been verified
using SSA SSN verification routines prior to the match request.
Default is ‘Y’.
Person First Name 17-26 10 A Required
This field must contain at least one alphabetic character or the
record will be eliminated from the match and notification will be
returned on the Output Error Detail Record.
This field may contain hyphens.
Person Middle Name 27-36 10 A Optional
This field must contain alphabetic characters or spaces. This field
may contain hyphens.
Person Last Name 37-56 20 A Required
This field must contain at least two alphabetic characters or the
record will be eliminated from the match and notification will be
returned on the Output Error Detail Record. This field may
contain hyphens.
Federal Parent Locator Service Attachment A
National Directory of New Hires SWA Input Detail Record
CHART 2: STATE INPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Passback Data 57-76 20 A/N Optional
This field may be used by the submitter for identifying
information and will be returned on the corresponding output
match detail or error record.
W-4 Match Indicator 77 1 A/N Optional
This field indicates if a state wants to match the submitted SSN to
NDNH W-4 data. This field must contain a space or an ‘N’.
‘N’ – Do not match the submitted SSN to NDNH W-4 data.
‘ ‘ – A space in this field indicates that the submitted SSN will be
matched to NDNH W-4 data.
Default is ‘ ‘ space.
W-4 Same State Data 78 1 A/N Optional
Indicator This field indicates if the submitter is requesting W-4 data
submitted to the NDNH by their state. This field must contain a
space or one of the following values:
‘Y’ - Return matches where the submitter is the same as the W-4
submitting state.
‘N’ – Do not return matches where the submitter is the same as
the W-4 submitting state.
Default is ‘N’.
W-4 From Date 79-86 8 A/N Optional
If this field contains a date in CCYYMMDD format, match only
W-4 records processed from this date forward, dependent upon
the W-4 Through Date.
If this field contains spaces or an invalid date, match all available
W-4 records from two weeks prior to the match, dependent upon
the W-4 Through Date.
Federal Parent Locator Service Attachment A
National Directory of New Hires SWA Input Detail Record
CHART 2: STATE INPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
W-4 Through Date 87-94 8 A/N Optional
If this field contains a date in CCYYMMDD format and the W-4
indicator is ‘Y’, match only W-4 records processed through this
date, dependent upon the W-4 From Date.
If this field contains spaces or an invalid date, match all available
W-4 records, dependent upon the W-4 From Date.
QW Match Code 95 1 A/N Optional
This field must contain one of the following values to indicate if
the submitter is requesting QW data and the type of match
requested:
‘N’ – QW matching is not requested.
‘R’ – QW matching is requested based on Reporting Period.
Default is ‘N’.
QW Same State Data 96 1 A/N Optional
Indicator This field indicates if the submitter is requesting QW data
submitted to the NDNH by their state. This field must contain
one of the following values:
‘Y’ – Return matches where the submitter is the same as the QW
submitting state.
‘N’ – Do not return matches where the submitter is the same as
the QW submitting state.
Default is ‘N’.
QW From Reporting 97-101 5 A/N Optional
Period If this field contains a reporting quarter in QCCYY format and the
QW match code is ‘R’, match only QW records containing this
calendar year reporting period forward, dependent upon the QW
Through Reporting Period.
If this field contains spaces or an invalid date and the QW Match
Code is ‘R’, match all available QW records, dependent upon the
QW Through Reporting Period.
Valid quarter values (Q) are 1, 2, 3, or 4.
Federal Parent Locator Service Attachment A
National Directory of New Hires SWA Input Detail Record
CHART 2: STATE INPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
QW Through Reporting 102-106 5 A/N Optional
Period If this field contains a reporting quarter in QCCYY format and the
QW Match Code is ‘R’, match only QW records up through this
calendar year reporting period, dependent upon the QW From
Reporting Period.
If this field contains spaces or an invalid date and the QW Match
Code is ‘R’, match all available QW records, dependent upon the
QW From Reporting Period.
Valid quarter values (Q) are 1, 2, 3, or 4.
Filler 107-200 94 A/N This field must contain spaces.
CHART 3: STATE INPUT TRAILER RECORD
Alpha/
Field Name Location Length Numeric Comments
Submitter Identifier 1-3 3 A/N Required
This field uniquely identifies the submitter of the request file and
must contain the characters ‘SWA’.
Record Identifier 4-6 3 A/N Required
This field must contain the characters ‘TRL’.
Data Record Count 7-17 11 N Required
This field must contain the number of records in the transmission,
including the header and trailer records.
Filler 18-200 183 A/N This field may be used for future enhancements. For the current
version, this should be spaces.
Attachment B (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2012/UIPL_29_12_Att2.pdf)
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 6: STATE W-4 OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Submitter Identifier 1-3 3 A/N This field will contain the data submitted on the Input Detail
Record.
Record Identifier 4-6 3 A/N This field will contain the characters ‘W4M’.
SSN 7-15 9 A/N This field will contain the data submitted on the Input Detail
Record.
Verification Request 16 1 A/N This field will contain the information used in the match process.
Indicator ‘Y’ - SSN/Name verification was performed.
‘N’ – SSN/Name verification was not performed.
Filler 17-21 5 A/N This field will contain spaces.
Person First Name 22-31 10 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Person Middle Name 32-41 10 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Person Last Name 42-61 20 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Filler 62-71 10 A/N This field will contain spaces.
W-4 Processed Date 72-79 8 A/N This field will contain the date the W-4 record was processed by
OCSE in the Year 2000-compliant format of CCYYMMDD.
W-4 Employee First 80-95 16 A/N This field will contain the Employee First Name as provided on
Name the W-4 record submitted to the NDNH.
W-4 Employee Middle 96-111 16 A/N If present, this field will contain the Employee Middle Name as
Name provided on the W-4 record submitted to the NDNH.
W-4 Employee Last Name 112-141 30 A/N This field will contain the Employee Last Name as provided on
the W-4 record submitted to the NDNH.
W-4 Employee Street 142-181 40 A/N If present, this field will contain the Employee Street Address
Address Line 1 Line 1 as provided on the W-4 record submitted to the NDNH.
W-4 Employee Street 182-221 40 A/N If present, this field will contain the Employee Street Address
Address Line 2 Line 2 as provided on the W-4 record submitted to the NDNH.
W-4 Employee Street 222-261 40 A/N If present, this field will contain the Employee Street Address
Address Line 3 Line 3 as provided on the W-4 record submitted to the NDNH.
W-4 Employee City 262-286 25 A/N If present, this field will contain the Employee City as provided
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 6: STATE W-4 OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
on the W-4 record submitted to the NDNH.
W-4 Employee State 287-288 2 A/N If present, this field will contain the Employee State as provided
on the W-4 record submitted to the NDNH.
W-4 Employee Zip Code 289-293 5 A/N If present, this field will contain the Employee Zip Code as
provided on the W-4 record submitted to the NDNH.
W-4 Employee Zip Code 294-297 4 A/N If present, this field will contain the Employee Zip Code
Extension Extension as provided on the W-4 record submitted to the NDNH.
Employee Foreign 298-299 2 A/N If present, this field will contain the Employee Foreign Country
Country Code Code as provided on the W-4 record submitted to the NDNH.
Employee Foreign 300-324 25 A/N If present, this field will contain the Employee Foreign Country
Country Name Name as provided on the W-4 record submitted to the NDNH.
Employee Foreign Zip 325-339 15 A/N If present, this field will contain the Employee Foreign Zip Code
Code as provided on the W-4 record submitted to the NDNH.
Employee Date of Hire 340-347 8 A/N If present, this field will contain the Employee Date of Hire as
provided on the W-4 record submitted to the NDNH.
Employee State of Hire 348-349 2 A If present, this field will contain the Employee State of Hire as
provided on the W-4 record submitted to the NDNH.
Federal EIN 350-358 9 A/N If present, this field will contain the Federal Employer
Identification Number (FEIN) as reported on the NDNH W-4
record. Values are 000000001 through 999999999, or spaces.
State EIN 359-370 12 A/N If present, this field will contain the state Employer Identification
Number (EIN) as reported on the NDNH W-4 record. Values are
A through Z, 0 through 9, or spaces.
Department of Defense 371 1 A/N (DOD only) If present, this field will contain the information on
Code (DOD) the record submitted. The valid values are:
A – Active duty employees
C – Civilian employees
P – Pension/Retired employees
R – Reserve employees
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 6: STATE W-4 OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Employer Name 372-416 45 A/N If present, this field will contain the Employer Name as provided
on the W-4 record submitted to the NDNH.
Employer Street Address 417-456 40 A/N If present, this field will contain the Employer Street Address
Line 1 Line 1 as provided on the W-4 record submitted to the NDNH.
Employer Street Address 457-496 40 A/N If present, this field will contain the Employer Street Address
Line 2 Line 2 as provided on the W-4 record submitted to the NDNH.
Employer Street Address 497-536 40 A/N If present, this field will contain the Employer Street Address
Line 3 Line 3 as provided on the W-4 record submitted to the NDNH.
Employer City 537-561 25 A/N If present, this field will contain the Employer City as provided
on the W-4 record submitted to the NDNH.
Employer State 562-563 2 A/N If present, this field will contain the Employer State as provided
on the W-4 record submitted to the NDNH.
Employer Zip Code 564-568 5 A/N If present, this field will contain the Employer Zip Code as
provided on the W-4 record submitted to the NDNH.
Employer Zip Code 569-572 4 A/N If present, this field will contain the Employer Zip Code
Extension Extension as provided on the W-4 record submitted to the NDNH.
Employer Foreign 573-574 2 A/N If present, this field will contain the Employer Foreign Country
Country Code Code as provided on the W-4 record submitted to the NDNH.
Employer Foreign 575-599 25 A/N If present, this field will contain the Employer Foreign Country
Country Name Name as provided on the W-4 record submitted to the NDNH.
Employer Foreign Zip 600-614 15 A/N If present, this field will contain the Employer Foreign Zip Code
Code as provided on the W-4 record submitted to the NDNH.
Employer Optional 615-654 40 A/N If present, this is the address where an employer receives child
Street Address Line 1 support wage withholding orders. This is a number, street name,
Employer Optional 655-694 40 A/N rural route or post office box, city, state, and zip code. This may
Street Address Line 2 be a foreign address.
Employer Optional 695-734 40 A/N
Street Address Line 3
Employer Optional City 735-759 25 A/N
Employer Optional State 760-761 2 A/N
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 6: STATE W-4 OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Employer Optional Zip 762-766 5 A/N
Code
Employer Optional Zip 767-770 4 A/N
Code Extension
Employer Optional 771-772 2 A/N
Foreign Country Code
Employer Optional 773-797 25 A/N
Foreign Country Name
Employer Optional 798-812 15 A/N
Foreign Zip Code
Filler 813-814 2 A/N This field will contain spaces.
Passback Data 815-834 20 A/N This field will contain the data submitted on the Input Detail
Record.
W-4 Match Indicator 835 1 A/N This field will contain information that was used in the match.
‘Y’- W-4 match was performed.
W-4 Same State Data 836 1 A/N This field will contain information that was used in the match.
Indicator ‘Y’ - Return matches where the submitter is the same as the W-4
submitting state.
‘N’ – Do not return matches where the submitter is the same as
the W-4 submitting state.
W-4 From Date 837-844 8 A/N This field will contain the date in CCYYMMDD format that was
used as the beginning process date for the W-4 match process.
This field will contain spaces when the match was performed
using the earliest available data from the NDNH.
W-4 Through Date 845-852 8 A/N This field will contain the date in CCYYMMDD format that was
used as the ending process date for the W-4 match process.
This field will contain spaces when the match was performed
using the most recent available data on the NDNH.
Filler 853-908 56 A/N This field will contain spaces.
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 6: STATE W-4 OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Transmitter Agency 909-917 9 A/N If the submitter of the W-4 record was a Federal agency, this field
Code will contain the Federal Employer Identification Number (FEIN)
or the FIPS code of the Federal agency that submitted the data to
the NDNH. Valid values are the FEIN or the letter ‘A’ followed
by a valid four-digit FIPS code.
Transmitter State Code 918-919 2 A/N If the submitter of the W-4 record was a state or territory, this
field will contain the state or territory that transmitted the data to
the NDNH. Valid values are the numeric FIPS code of the state
or territory, or spaces.
Transmitter State or 920-977 58 A/N This field will contain the descriptive name of the Federal agency
Agency Name or state that submitted the data to the NDNH.
Filler 978-1000 23 A/N This field will contain spaces.
Federal Parent Locator Service Attachment B
National Directory of New Hires SWA W-4 Input Detail Record
CHART 7: STATE NOTIFY OUTPUT DETAIL RECORD
Alpha/
Field Name Location Length Numeric Comments
Submitter Identifier 1-3 3 A/N This field will contain the data submitted on the Input Detail
Record.
Record Identifier 4-6 3 A/N This field will contain the characters ‘ERM’.
SSN 7-15 9 A/N This field will contain the data submitted on the Input Detail
Record.
Verification Request 16 1 A/N This field will contain the information used in the match process.
Indicator ‘Y’ – SSN/Name verification was performed.
‘N’ – SSN/Name verification was not requested.
Person First Name 17-26 10 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Person Middle Name 27-36 10 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Person Last Name 37-56 20 A/N This field will contain the data submitted on the Input Detail
Record with special characters removed.
Passback Data 57-76 20 A/N This field will contain the data submitted on the Input Detail
Record.
Filler 77-150 74 A/N This field will contain spaces.
Reject Code 151 1 A/N This field will contain one of the following values:
‘N’ - the Input Detail Record contained insufficient name
information. The record was eliminated from the match.
‘S’ - the SSN was missing or invalid. The record was eliminated
from the match.
‘U’- the SSN/Name combination submitted did not verify using
SSA SSN verification routines. The record was eliminated from
the match.
Filler 152-1000 849 A/N This field will contain spaces.
Attachment C (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2012/UIPL_29_12_Att3.pdf)
Detection of Overpayment Ratios for the EB and EUC Programs Attachment C
Detection of Overpayments Ratios for the EUC Program, CY 2011
$ Paid and Overpaid for Year Ending 6/30/2011; $ Established CY 2011
OP D/O
State Benefits Paid1 Rate OP Estimate1 $ Established2 Ratio
AK $119,160,983 7.17% $8,543,842 $1,454,361 17.02%
AL $432,259,201 4.91% $21,223,927 $12,409,505 58.47%
AR $339,755,625 10.41% $35,368,561 $1,369,740 3.87%
AZ $781,026,167 19.47% $152,065,795 $20,217,771 13.30%
CA $8,909,800,035 3.24% $288,677,521 $144,750,011 50.14%
CO $1,054,430,742 14.12% $148,885,621 $42,164,571 28.32%
CT $943,754,692 4.99% $47,093,359 $8,346,154 17.72%
DC $260,369,968 3.87% $10,076,318 $3,318,455 32.93%
DE $126,328,165 7.22% $9,120,894 $3,871,477 42.45%
FL $2,904,759,891 6.34% $184,161,777 $40,210,482 21.83%
GA $1,361,102,749 2.34% $31,849,804 $5,244,856 16.47%
HI $239,829,555 1.60% $3,837,273 $1,317,422 34.33%
IA $397,885,748 6.87% $27,334,751 $5,660,365 20.71%
ID $226,209,575 8.17% $18,481,322 $4,633,597 25.07%
IL $2,899,734,168 12.50% $362,466,771 $81,066,909 22.37%
IN $1,202,395,448 6.78% $81,522,411 $14,262,787 17.50%
KS $366,340,297 2.96% $10,843,673 $12,371,872 114.09%
KY $707,153,356 6.09% $43,065,639 $7,153,196 16.61%
LA $424,674,926 19.42% $82,471,871 $4,913,847 5.96%
MA $1,908,429,982 2.98% $56,871,213 $17,215,194 30.27%
MD $703,532,597 9.52% $66,976,303 $26,160,705 39.06%
ME $146,887,201 14.12% $20,740,473 $4,695,617 22.64%
MI $2,206,039,465 8.40% $185,307,315 $52,720,376 28.45%
MN $954,536,570 7.13% $68,058,457 $38,631,323 56.76%
MO $765,396,943 6.61% $50,592,738 $16,221,382 32.06%
MS $268,671,248 7.76% $20,848,889 $10,174,682 48.80%
MT $113,769,700 9.25% $10,523,697 $2,214,782 21.05%
NC $2,250,607,029 7.41% $166,769,981 $42,681,794 25.59%
ND $26,747,030 9.66% $2,583,763 $718,314 27.80%
NE $135,676,812 10.20% $13,839,035 $3,079,993 22.26%
NH $100,389,902 5.58% $5,601,757 $3,181,743 56.80%
Detection of Overpayment Ratios for the EB and EUC Programs Attachment C
NJ3 $0
NM $302,800,127 10.27% $31,097,573 $9,327,174 29.99%
NV $862,004,501 7.47% $64,391,736 $45,629,246 70.86%
NY $3,581,465,199 3.65% $130,723,480 $60,557,524 46.32%
OH $1,993,861,000 10.74% $214,140,671 $1,034,663 0.48%
OK $383,975,110 4.32% $16,587,725 $4,003,941 24.14%
OR $1,006,976,966 8.71% $87,707,694 $22,421,591 25.56%
PA $3,389,731,845 7.24% $245,416,586 $87,468,092 35.64%
PR $274,254,826 5.79% $15,879,354 $2,442,871 15.38%
RI $251,705,090 4.67% $11,754,628 $4,640,040 39.47%
SC $660,657,995 11.28% $74,522,222 $17,704,765 23.76%
SD $15,567,203 14.84% $2,310,173 $675,129 29.22%
TN $719,318,987 5.33% $38,339,702 $11,518,539 30.04%
TX $2,743,076,271 9.40% $257,849,169 $72,946,984 28.29%
UT $287,818,882 8.71% $25,069,025 $11,564,782 46.13%
VA $588,499,285 14.95% $87,980,643 $8,070,901 9.17%
VT $55,041,619 4.37% $2,405,319 $1,009,716 41.98%
WA $1,738,994,068 12.95% $225,199,732 $75,739,573 33.63%
WI $1,048,430,711 4.44% $46,550,324 $38,958,259 83.69%
WV $177,922,297 1.92% $3,416,108 $3,262,388 95.50%
WY $65,711,025 7.16% $4,704,909 $2,256,113 47.95%
U.S $53,425,468,777 $3,821,851,523 $1,113,665,574 29.14%
Notes:
Year ending 6/30/2011
Calendar Year 2011.
Did not submit EUC overpayment report for period.
U.S. Total excludes NJ (no au227); VI (no BAM results)
The overpayment rate includes fraud and nonfraud recoverable overpayments,
including work search and ES registration issues, and excludes base period
separation and wage issues, and miscellaneous causes such as benefits paid during
a period of disqualification and back pay awards.
Detection of Overpayment Ratios for the EB and EUC Programs Attachment C
Detection of Overpayments Ratios for the EB Program, CY 2011
$ Paid and Overpaid for Year Ending 6/30/2011; $ Established CY 2011
OP
State Benefits Paid1 Rate1 OP Estimate1 $ Established2 D/O Ratio
AK $40,286,315 7.17% $2,888,529 $491,695 17.02%
AL $101,466,025 4.91% $4,981,982 $2,912,935 58.47%
AR
AZ $180,787,027 19.47% $35,199,234 $4,679,883 13.30%
CA $2,314,217,884 3.24% $74,980,659 $37,597,147 50.14%
CO $207,425,616 14.12% $29,288,497 $8,294,534 28.32%
CT $346,099,672 4.99% $17,270,374 $3,060,754 17.72%
DC $48,212,626 3.87% $1,865,829 $614,477 32.93%
DE $27,101,466 7.22% $1,956,726 $830,557 42.45%
FL $705,065,004 6.34% $44,701,121 $9,760,188 21.83%
GA $325,521,085 2.34% $7,617,193 $1,254,359 16.47%
HI3
IA3
ID $30,716,304 8.17% $2,509,522 $629,182 25.07%
IL $644,375,976 12.50% $80,546,997 $18,014,606 22.37%
IN $250,510,368 6.78% $16,984,603 $2,971,548 17.50%
KS $52,647,574 2.96% $1,558,368 $1,777,989 114.09%
KY $165,288,918 6.09% $10,066,095 $1,671,977 16.61%
LA $4,064 19.42% $789 $47 5.96%
MA $511,061,867 2.98% $15,229,644 $4,610,087 30.27%
MD3
ME $24,713,011 14.12% $3,489,477 $790,013 22.64%
MI $644,383,702 8.40% $54,128,231 $15,399,612 28.45%
MN $181,437,382 7.13% $12,936,485 $7,343,004 56.76%
MO $140,242,158 6.61% $9,270,007 $2,972,212 32.06%
MS3
MT $198,235 9.25% $18,337 $3,859 21.05%
NC $481,858,768 7.41% $35,705,735 $9,138,244 25.59%
ND
NE3
Detection of Overpayment Ratios for the EB and EUC Programs Attachment C
NH $10,463,038 5.58% $583,838 $331,614 56.80%
NJ4 $890,099,823 7.52% $66,935,507
NM $102,812,210 10.27% $10,558,814 $3,166,932 29.99%
NV $173,139,323 7.47% $12,933,507 $9,164,937 70.86%
NY $1,222,978,210 3.65% $44,638,705 $20,678,836 46.32%
OH $522,143,157 10.74% $56,078,175 $270,953 0.48%
OK3
OR $241,763,755 8.71% $21,057,623 $5,383,170 25.56%
PA $700,601,848 7.24% $50,723,574 $18,078,217 35.64%
PR $67,931,077 5.79% $3,933,209 $605,083 15.38%
RI $87,519,116 4.67% $4,087,143 $1,613,365 39.47%
SC $130,983,300 11.28% $14,774,916 $3,510,180 23.76%
SD $205,014,566 14.84% $30,424,162 $8,891,211 29.22%
TN3
TX $789,630,513 9.40% $74,225,268 $20,998,747 28.29%
UT3
VA $83,823,760 14.95% $12,531,652 $1,149,591 9.17%
VT $839,797 4.37% $36,699 $15,406 41.98%
WA $387,900,127 12.95% $50,233,066 $16,894,474 33.63%
WI $156,327,287 4.44% $6,940,932 $5,808,909 83.69%
WV $35,627,575 1.92% $684,049 $653,268 95.50%
WY3
US $13,233,219,529 $924,575,273 $252,033,802 29.14%
Notes:
Year ending 6/30/2011
Year ending 12/31/2011
No EB payments made in period
Did not submit reports on EUC overpayments for period.
U.S. total excludes VI (no BAM program) and NJ (no au227) as well as states with no EB payments
The overpayment rate includes fraud and nonfraud recoverable overpayments,
including work search and ES registration issues, and excludes base period
separation and wage issues, and miscellaneous causes such as benefits paid during
a period of disqualification and back pay awards.
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