FY 2013 state UI resource allocations

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                UI
                                                         CORRESPONDENCE SYMBOL
               ADVISORY SYSTEM
          U.S. DEPARTMENT OF LABOR
                                                         OUI/DFAS
                                                         DATE
             Washington, D.C. 20210
                                                         June 7, 2013



ADVISORY:         UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 19-13

TO:               STATE WORKFORCE AGENCIES

FROM:             GERRI FIALA /s/
                  Acting Assistant Secretary

SUBJECT:          Guidelines for Fiscal Year (FY) 2013 State Agency Unemployment
                  Insurance (UI) Resource Allocations, Supplemental Budget Requests
                  (SBRs), and Above-Base Funding


1. Purpose. To provide information to states about FY 2013 UI State Administration base
   resource allocations, general guidelines for resource planning, above-base funding, and
   SBRs.

2. References.
   • Unemployment Insurance Program Letter (UIPL) No. 26-12, FY 2013 State Workforce
      Agency Unemployment Insurance Resource Planning Targets and Guidelines;
   • UIPL No. 24-12, Additional Planning Guidance for the FY 2013 Unemployment
      Insurance State Quality Service Plan (SQSP);
   • UIPL No. 13-13, Implementation of Sequestration under the Budget Control Act of 2011
      for the Unemployment Insurance Programs for Fiscal Year 2013; and
   • Employment and Training (ET) Handbook No. 336, 18th Edition, Change 2 (December
      2009), Unemployment Insurance State Quality Service Plan (SQSP), Planning and
      Reporting Guidelines.

3. Appropriation. The FY 2013 consolidated spending bill that included the appropriations
   for State UI operations (Public Law (Pub. L.) 113-6) was enacted on March 26, 2013. The
   table below summarizes the average weekly insured unemployment (AWIU) levels and
   dollar amounts corresponding to the FY 2013 appropriations, across-the-board (ATB) and
   sequestration reductions, and final, post-sequestration FY 2013 appropriations for UI-
   related activities in Pub. L. 113-6.




 RESCISSIONS                                            EXPIRATION DATE
 None                                                   September 30, 2015

 Summary of FY 2013 UI Budget Authority

                          Appropriation       0.2% ATB         Sequestration      Post-Sequestration
                                              Reduction         Reduction           Appropriation
AWIU Contingency                4,585,000        N/A                N/A                  N/A
Trigger
State Administration       $3,105,142,000      ($6,210,284)      ($159,226,565)        $2,939,705,151
REAs / Integrity              $59,905,072        ($119,810)        ($3,012,655)          $56,772,607
National Activities           $11,265,668         ($22,531)          ($566,731)          $10,676,406
Total                      $3,176,312,740      ($6,352,625)      ($162,805,951)        $3,007,154,164

        The appropriation allows these funds to be available for obligation by the states through
        December 31, 2013, except that funds used for automation acquisitions, competitive grants
        awarded to states for improved operations, reemployment and eligibility assessments
        (REAs), or improper payment reviews shall be available for obligation by the states through
        September 30, 2015.

    4. Final Base Allocations. The final FY 2013 base allocations are identical to the planning
    targets. The attached table shows the total full-year base allocation to each state in FY
    2013.

    5. Above-Base Administration.

        a. Above-Base and Contingency Funding. The FY 2013 appropriation is projected to
           provide adequate resources to allow for 100 percent reimbursement of above-base
           administrative expenses. Workloads have been at levels well below the AWIU trigger
           value and estimates do not indicate a rise in those levels sufficient to require
           contingency funding.

        b. Emergency Unemployment Compensation (EUC). EUC administrative costs will
           continue to be based on quarterly EUC workloads and funded through the UI-3 process.
            EUC administrative funding is subject to sequestration as described in UIPL No. 13-13.

        c. Support. The overhead for above-base State UI, Trade Adjustment Assistance (TAA),
           Alternative Trade Adjustment Assistance, and Reemployment Trade Adjustment
           Assistance administration remains at 19 percent.

        d. Postage. Above-base funding for postage will be issued to states on a quarterly basis
           using the above-base weeks claimed reported on the UI-3 reports. For any quarter,
           above-base weeks claimed will be those in excess of 25 percent of the FY 2013 base

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       weeks claimed issued in the planning targets. The above-base postage will be paid at
       26.3 cents per above-base week claimed.

   e. Trade Readjustment Allowance (TRA) Redeterminations. Currently, there are no court
       decisions on the TRA program that would require the states to make monetary
       redeterminations. If one occurs, states should follow the UI-3 reporting instructions in
       ET Handbook No. 336, 18th Edition.

6. Supplemental Budget Requests (SBRs). The SQSP Handbook contains SBR instructions
   and procedures that remain in place each year unless states are instructed otherwise. States
   may submit a Standard Form (SF) 424 (OMB Approval No. 4040-0004) and SF 424A
   (OMB Approval No. 0348-0444) for additional funds for certain types of administrative
   costs (listed below) that are not funded within the states’ base and above-base grants.

   a. Special Projects. Proposals from states for Reemployment and Eligibility Assessment
      (REA) grants will be solicited. If funds are available, states may also have the
      opportunity to apply for funds for other purposes that improve integrity, efficiency and/or
      IT security. Specific instructions will be provided to states in separate advisories.

   b. Travel. Travel dollars are available for Benefit Accuracy Measurement Peer Reviews,
      Benefits Timeliness and Quality Nonmonetary Determinations Tripartite Reviews,
      Appeals Reviews, and Tax Performance System reviews. States should provide travel
      estimates and reimbursement requests to the Regional Office rather than submitting an
      SF 424 for these travel dollars.

7. State Flexibility. All State UI administrative grant funds must be used in accordance with
   Section 303(a)(8) of the Social Security Act and the cost principles contained in OMB
   Circular No. A-87 (Revised), 2 CFR part 225. Beyond this, states have discretion to expend
   these grant funds as they deem appropriate and necessary to manage and operate their UI
   programs to meet established goals and requirements. The only caveat is that states must
   use the annual allocated staff-year level for claims activities for above-base reporting
   purposes. This ensures that states do not earn more above-base resources than they
   otherwise would have been entitled to earn. This flexibility does not pertain to funding
   issued for special projects or supplemental budget requests: funding for these purposes must
   be spent in accordance with the spending plans approved for these respective projects.

8. Action Requested. State Administrators are requested to provide copies of this
   information to the appropriate staff.

9. Inquiries. Questions should be addressed to the appropriate Regional Office.

10. Attachment. FY 2013 State UI Administration – Base Allocation Summary



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Attachment 1 (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2013/UIPL_19_13_Att.pdf)

Attachment

                          United States Department of Labor
                           FY 2013 State UI Administration
                                  Base Allocation Summary
                       Full-Year Budget Authority enacted in P.L. 113-6

                             Base Allocation          Base Postage            Total Base Funding
Alabama                               $28,074,662             $1,286,495                $29,361,157
Alaska                                 20,859,197                435,627                $21,294,824
Arizona                                31,127,570              1,727,665                $32,855,235
Arkansas                               19,333,255              1,172,557                $20,505,812
California                            345,718,896             16,592,124               $362,311,020
Colorado                               33,666,786              1,637,587                $35,304,373
Connecticut                            44,694,154              1,751,085                $46,445,239
Delaware                                8,866,520                356,802                  $9,223,322
District of Columbia                    9,010,024                367,405                  $9,377,429
Florida                                73,374,868              5,442,179                $78,817,047
Georgia                                59,122,942              2,807,244                $61,930,186
Hawaii                                 12,688,446                489,439                $13,177,885
Idaho                                  15,413,014                644,287                $16,057,301
Illinois                              131,605,395              5,655,603               $137,260,998
Indiana                                37,192,504              2,069,973                $39,262,477
Iowa                                   22,225,507              1,052,449                $23,277,956
Kansas                                 17,098,092                956,362                $18,054,454
Kentucky                               24,401,285              1,346,964                $25,748,249
Louisiana                              26,378,540              1,268,939                $27,647,479
Maine                                  12,985,898                523,788                $13,509,686
Maryland                               50,210,369              1,897,974                $52,108,343
Massachusetts                          53,667,219              3,289,132                $56,956,351
Michigan                              105,311,330              3,793,353               $109,104,683
Minnesota                              36,786,603              2,369,249                $39,155,852
Mississippi                            18,141,536                770,207                $18,911,743
Missouri                               30,790,720              2,057,804                $32,848,524
Montana                                 7,416,948                455,167                  $7,872,115
Nebraska                               12,381,295                582,345                $12,963,640
Nevada                                 25,978,557              1,313,938                $27,292,495
New Hampshire                          12,212,445                466,743                $12,679,188
New Jersey                             95,455,972              4,460,256                $99,916,228
New Mexico                             11,703,254                695,068                $12,398,322
New York                              150,335,697              8,656,783               $158,992,480
North Carolina                         50,928,765              3,186,318                $54,115,083
North Dakota                            5,986,922                176,588                  $6,163,510
Ohio                                   77,942,290              3,649,365                $81,591,655
Oklahoma                               20,418,935                951,600                $21,370,535
Oregon                                 42,820,996              2,115,660                $44,936,656
Pennsylvania                          119,852,596              7,073,407               $126,926,003
Puerto Rico                            15,504,931              1,298,824                $16,803,755
Rhode Island                           11,094,849                479,996                $11,574,845
South Carolina                         25,912,383              1,405,419                $27,317,802
South Dakota                            4,787,446                172,083                  $4,959,529
Tennessee                              31,718,454              1,637,311                $33,355,765
Texas                                 115,143,660              5,862,506               $121,006,166
Utah                                   21,416,178                718,472                $22,134,650
Vermont                                 6,779,706                309,393                  $7,089,099
Virgin Islands                          1,577,931                 37,023                  $1,614,954
Virginia                               36,735,219              1,968,509                $38,703,728
Washington                             85,292,823              3,055,545                $88,348,368
West Virginia                          11,978,660                535,317                $12,513,977
Wisconsin                              57,381,011              3,060,821                $60,441,832
Wyoming                                 7,449,745                200,250                  $7,649,995

NATIONAL TOTAL                    $2,334,953,000           $116,287,000             $2,451,240,000